Software Requirements Specification (SRS)

SafeCom Task Management Application

Version: 1.0
Date: August 15, 2025
Document Status: Final
Prepared by: Pushkarjay Ajay
Organization: SafeCom
Contact: pushkarjay.ajay1@gmail.com

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Table of Contents

1. Introduction
2. Overall Description
3. System Features
4. External Interface Requirements
5. Non-Functional Requirements
6. Other Requirements
7. Appendices

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1. Introduction

1.1 Purpose

This Software Requirements Specification (SRS) document describes the functional and non-functional requirements for the SafeCom Task Management Application. The application is designed and developed by Pushkarjay Ajay for SafeCom to facilitate efficient task management, real-time communication, and collaborative work environment for teams and organizations.

1.2 Document Conventions

• High Priority Requirements: Critical features that must be implemented
• Medium Priority Requirements: Important features that should be implemented
• Low Priority Requirements: Nice-to-have features that could be implemented
• Functional Requirements: Describe what the system should do
• Non-Functional Requirements: Describe how the system should perform

1.3 Intended Audience and Reading Suggestions

This document is intended for:

• Development team members
• Project managers
• Quality assurance testers
• System architects
• Stakeholders and clients

1.4 Product Scope

SafeCom Task Management Application is a comprehensive mobile and web-based platform that enables:

• Task creation, assignment, and tracking
• Real-time messaging and communication
• File sharing and collaboration
• Progress monitoring and reporting
• User management and role-based access control

1.5 References

• IEEE Std 830-1998 - IEEE Recommended Practice for Software Requirements Specifications
• Material Design Guidelines
• Firebase Documentation
• Android Development Best Practices

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2. Overall Description

2.1 Product Perspective

SafeCom Task Management Application is a standalone system consisting of:

• Android Mobile Application: Primary user interface for mobile devices
• Backend API Server: Node.js/Express server handling business logic
• Database System: MongoDB for data persistence
• Real-time Communication: Socket.IO for instant messaging
• Push Notification Service: Firebase Cloud Messaging
• File Storage System: Secure file upload and storage

2.2 Product Functions

The main functions of the SafeCom application include:

2.2.1 Task Management

• Create and assign tasks to team members
• Set task priorities, due dates, and categories
• Track task progress and status updates
• Add comments and attachments to tasks
• Create subtasks and task dependencies

2.2.2 Communication

• Real-time messaging between users
• Group conversations and task-specific chats
• Message reactions and replies
• File sharing in conversations
• Read receipts and delivery status

2.2.3 User Management

• User registration and authentication
• Role-based access control (User, Manager, Admin)
• User profile management
• Team and organization management

2.2.4 Notifications

• Push notifications for task assignments
• Real-time message notifications
• Due date reminders and alerts
• Status change notifications

2.3 User Classes and Characteristics

2.3.1 End Users (Employees)

• Technical Expertise: Basic to intermediate mobile device usage
• Primary Activities: Creating tasks, messaging, updating task status
• Access Level: Standard user permissions

2.3.2 Team Managers

• Technical Expertise: Intermediate to advanced
• Primary Activities: Assigning tasks, monitoring progress, team communication
• Access Level: Enhanced permissions for team management

2.3.3 System Administrators

• Technical Expertise: Advanced
• Primary Activities: User management, system configuration, monitoring
• Access Level: Full system access and administrative controls

2.4 Operating Environment

• Client Side: Android 7.0 (API level 24) and above
• Server Side: Node.js runtime environment
• Database: MongoDB 4.4 or higher
• Network: Internet connectivity required
• External Services: Firebase services for authentication and messaging

2.5 Design and Implementation Constraints

• Must comply with Android design guidelines
• Must follow Material Design 3 principles
• Must ensure data security and privacy
• Must support offline functionality where possible
• Must be scalable to support multiple organizations

2.6 User Documentation

• In-app help and tutorials
• User manual documentation
• API documentation for developers
• Setup and installation guides

2.7 Assumptions and Dependencies

• Users have Android devices with internet connectivity
• Firebase services are available and operational
• MongoDB database is accessible and maintained
• Users have basic familiarity with mobile applications

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3. System Features

3.1 User Authentication and Authorization

3.1.1 Description

Secure user authentication system allowing users to register, login, and manage their accounts with role-based access control.

3.1.2 Priority

High

3.1.3 Functional Requirements

REQ-3.1.1: User Registration

• The system shall allow new users to create accounts using email and password
• The system shall validate email format and password strength
• The system shall send email verification for new accounts
• The system shall prevent duplicate email registrations

REQ-3.1.2: User Login

• The system shall authenticate users using email/username and password
• The system shall support "Remember Me" functionality
• The system shall implement secure session management
• The system shall provide password reset functionality

REQ-3.1.3: Role-Based Access Control

• The system shall support three user roles: User, Manager, Admin
• The system shall restrict features based on user roles
• The system shall allow role assignment by administrators
• The system shall maintain audit logs for role changes

3.2 Task Management

3.2.1 Description

Comprehensive task management system allowing users to create, assign, track, and manage tasks with various attributes and workflows.

3.2.2 Priority

High

3.2.3 Functional Requirements

REQ-3.2.1: Task Creation

• The system shall allow users to create tasks with title and description
• The system shall support task categorization and tagging
• The system shall allow setting due dates and priorities
• The system shall support task assignment to specific users

REQ-3.2.2: Task Status Management

• The system shall support task statuses: Pending, In Progress, Completed, Overdue, Cancelled
• The system shall automatically update overdue status based on due dates
• The system shall track status change history
• The system shall send notifications on status changes

REQ-3.2.3: Task Assignment and Tracking

• The system shall allow task assignment to multiple users
• The system shall track estimated vs. actual time spent
• The system shall support task delegation and reassignment
• The system shall maintain task activity logs

REQ-3.2.4: Subtasks and Dependencies

• The system shall support creating subtasks within main tasks
• The system shall allow setting task dependencies
• The system shall track completion percentage based on subtasks
• The system shall prevent circular dependencies

3.3 Real-Time Communication

3.3.1 Description

Real-time messaging system enabling instant communication between users, including direct messages, group chats, and task-specific conversations.

3.3.2 Priority

High

3.3.3 Functional Requirements

REQ-3.3.1: Direct Messaging

• The system shall support one-on-one messaging between users
• The system shall deliver messages in real-time
• The system shall support message formatting and emojis
• The system shall maintain message history and search functionality

REQ-3.3.2: Group Messaging

• The system shall support group conversations with multiple participants
• The system shall allow adding/removing participants from groups
• The system shall support group naming and management
• The system shall provide group-specific notification settings

REQ-3.3.3: Message Features

• The system shall support message reactions and replies
• The system shall allow message editing and deletion
• The system shall provide read receipts and delivery status
• The system shall support typing indicators

REQ-3.3.4: File Sharing

• The system shall support sharing images, documents, and other files
• The system shall validate file types and sizes
• The system shall provide file preview capabilities
• The system shall maintain file access permissions

3.4 File Management

3.4.1 Description

Secure file upload, storage, and sharing system supporting various file types with proper access controls.

3.4.2 Priority

Medium

3.4.3 Functional Requirements

REQ-3.4.1: File Upload

• The system shall support uploading files up to 50MB in size
• The system shall support common file formats (images, documents, audio, video)
• The system shall validate file types and scan for malware
• The system shall provide upload progress indicators

REQ-3.4.2: File Storage and Organization

• The system shall store files securely in cloud storage
• The system shall organize files by tasks and conversations
• The system shall maintain file version history
• The system shall implement file backup and recovery

REQ-3.4.3: File Access Control

• The system shall restrict file access based on user permissions
• The system shall log file access and downloads
• The system shall support file sharing via secure links
• The system shall allow file access revocation

3.5 Notification System

3.5.1 Description

Comprehensive notification system providing real-time alerts for various application events through push notifications and in-app notifications.

3.5.2 Priority

Medium

3.5.3 Functional Requirements

REQ-3.5.1: Push Notifications

• The system shall send push notifications for task assignments
• The system shall notify users of new messages
• The system shall send due date reminders
• The system shall allow users to customize notification preferences

REQ-3.5.2: In-App Notifications

• The system shall display notification badges for unread items
• The system shall maintain notification history
• The system shall support notification grouping and categorization
• The system shall provide notification action buttons

3.6 Reporting and Analytics

3.6.1 Description

Reporting system providing insights into task completion, user productivity, and system usage with visual dashboards and export capabilities.

3.6.2 Priority

Low

3.6.3 Functional Requirements

REQ-3.6.1: Task Analytics

• The system shall generate task completion reports
• The system shall track user productivity metrics
• The system shall provide time tracking analysis
• The system shall support custom reporting periods

REQ-3.6.2: Dashboard Visualization

• The system shall display visual charts and graphs
• The system shall provide real-time statistics
• The system shall support dashboard customization
• The system shall enable report export in various formats

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4. External Interface Requirements

4.1 User Interfaces

4.1.1 Mobile Application Interface

• The Android app shall follow Material Design 3 guidelines
• The interface shall be responsive and support various screen sizes
• The app shall provide intuitive navigation with bottom navigation bar
• The interface shall support both light and dark themes

4.1.2 Navigation Requirements

• The app shall provide consistent navigation patterns
• The app shall include breadcrumb navigation for complex workflows
• The app shall support gesture-based navigation
• The app shall maintain navigation state across app sessions

4.2 Hardware Interfaces

4.2.1 Mobile Device Requirements

• The app shall utilize device camera for photo capture
• The app shall access device storage for file management
• The app shall use device notification system
• The app shall support fingerprint authentication where available

4.3 Software Interfaces

4.3.1 Operating System Interfaces

• The app shall integrate with Android notification system
• The app shall support Android file sharing mechanisms
• The app shall utilize Android security features
• The app shall comply with Android runtime permissions

4.3.2 External Service Interfaces

• The system shall integrate with Firebase authentication
• The system shall use Firebase Cloud Messaging for notifications
• The system shall interface with MongoDB database
• The system shall integrate with cloud storage services

4.4 Communication Interfaces

4.4.1 Network Protocols

• The system shall use HTTPS for all API communications
• The system shall implement WebSocket connections for real-time features
• The system shall support RESTful API architecture
• The system shall handle network failures gracefully

4.4.2 Data Exchange Formats

• The system shall use JSON for data exchange
• The system shall implement proper data validation
• The system shall support data compression
• The system shall maintain API versioning

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5. Non-Functional Requirements

5.1 Performance Requirements

5.1.1 Response Time

• API responses shall complete within 2 seconds under normal load
• Real-time messages shall be delivered within 1 second
• App launch time shall not exceed 3 seconds
• File uploads shall provide progress feedback every 500ms

5.1.2 Throughput

• The system shall support 1000 concurrent users
• The system shall handle 10,000 API requests per minute
• The messaging system shall support 500 simultaneous conversations
• The system shall process 100 file uploads simultaneously

5.1.3 Resource Utilization

• Mobile app memory usage shall not exceed 200MB
• Battery consumption shall be optimized for all-day usage
• Network data usage shall be minimized through caching
• Server CPU utilization shall remain below 80% under normal load

5.2 Safety Requirements

5.2.1 Data Protection

• The system shall backup all data daily
• The system shall maintain data integrity through validation
• The system shall prevent data corruption through checksums
• The system shall provide data recovery mechanisms

5.2.2 Error Handling

• The system shall gracefully handle all error conditions
• The system shall provide meaningful error messages to users
• The system shall log all errors for debugging purposes
• The system shall prevent system crashes from user actions

5.3 Security Requirements

5.3.1 Authentication and Authorization

• The system shall use strong password requirements
• The system shall implement JWT-based authentication
• The system shall support multi-factor authentication
• The system shall enforce session timeouts

5.3.2 Data Security

• All sensitive data shall be encrypted at rest and in transit
• The system shall comply with data protection regulations
• The system shall implement secure API endpoints
• The system shall prevent SQL injection and XSS attacks

5.3.3 Privacy

• The system shall not collect unnecessary personal information
• The system shall provide clear privacy policies
• The system shall allow users to control their data
• The system shall support data deletion requests

5.4 Software Quality Attributes

5.4.1 Reliability

• The system shall maintain 99.5% uptime
• The system shall recover from failures within 5 minutes
• The system shall not lose data during failures
• The system shall handle concurrent access without conflicts

5.4.2 Availability

• The system shall be available 24/7 except for scheduled maintenance
• Scheduled maintenance shall not exceed 4 hours per month
• The system shall provide redundancy for critical components
• The system shall support graceful degradation during partial failures

5.4.3 Maintainability

• The code shall follow established coding standards
• The system shall provide comprehensive logging
• The system shall support automated testing
• The system shall allow easy deployment and updates

5.4.4 Portability

• The Android app shall support API levels 24 and above
• The system shall support different Android device manufacturers
• The backend shall be deployable on various cloud platforms
• The system shall support different screen sizes and orientations

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6. Other Requirements

6.1 Internationalization Requirements

• The system shall support multiple languages through localization
• The system shall handle different date/time formats
• The system shall support right-to-left languages
• The system shall provide currency and number formatting

6.2 Legal Requirements

• The system shall comply with GDPR data protection regulations
• The system shall meet accessibility standards (WCAG 2.1)
• The system shall provide terms of service and privacy policy
• The system shall support data export for compliance

6.3 Regulatory Requirements

• The system shall comply with mobile app store guidelines
• The system shall meet industry security standards
• The system shall provide audit trails for compliance
• The system shall support data retention policies

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7. Appendices

Appendix A: Glossary

• API: Application Programming Interface
• FCM: Firebase Cloud Messaging
• GDPR: General Data Protection Regulation
• JWT: JSON Web Token
• REST: Representational State Transfer
• SRS: Software Requirements Specification
• UI/UX: User Interface/User Experience
• WCAG: Web Content Accessibility Guidelines

Appendix B: Technology Stack

• Frontend: Android (Kotlin), Material Design 3
• Backend: Node.js, Express.js
• Database: MongoDB
• Real-time: Socket.IO
• Authentication: Firebase Auth, JWT
• Notifications: Firebase Cloud Messaging
• File Storage: Cloud Storage Services

Appendix C: Architecture Overview

The SafeCom Task Management Application follows a client-server architecture with:

• Mobile client application (Android)
• RESTful API server (Node.js/Express)
• Real-time communication layer (Socket.IO)
• Database layer (MongoDB)
• External services integration (Firebase)

Appendix D: Use Case Diagrams

[Use case diagrams would be included here showing the main user interactions with the system]

Appendix E: Database Schema

[Database schema diagrams would be included here showing the data model and relationships]

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Document Control:

• Created: August 15, 2025
• Last Modified: August 15, 2025
• Version: 1.0
• Status: Final
• Author: Pushkarjay Ajay
• Organization: SafeCom
• Contact: pushkarjay.ajay1@gmail.com
• Next Review Date: September 15, 2025

Approval:

• Developer & Project Lead: Pushkarjay Ajay - August 15, 2025
• Organization: SafeCom - August 15, 2025