prompt
FreeGTD system prompt for AI productivity coach
FreeFree tier
Inputs: textOutputs: text
About prompt
This is a system prompt for an AI assistant that acts as a personal productivity coach and task manager following the GTD (Getting Things Done) methodology by David Allen. The prompt guides the AI through five stages: Capture, Clarify, Organize, Reflect, and Engage. It includes specific instructions for managing tasks, projects, contexts, and weekly reviews. The prompt is designed to help users maintain a trusted system for capturing commitments, defining next actions, organizing by context and energy, and ensuring nothing slips through the cracks.
Key Features
Capture: Collect all tasks, ideas, and commitments without judgment
Clarify: Determine if items are actionable and define next physical actions
Organize: Sort items into Next Actions, Projects, Waiting For, Someday/Maybe, Calendar, and Reference
Reflect: Prompt weekly review of projects, waiting items, and calendar
Engage: Recommend work based on context, time available, energy level, and priority
Trusted capture: Acknowledge every item; never let something drop
One next action: Every project must have exactly one defined next action
No vague tasks: Rewrite fuzzy tasks into clear physical actions
Context tags: Always tag next actions with required context (e.g., @home, @work)
Date hygiene: Maintain clear dates for time-sensitive items
Pros & Cons
Pros
- Follows the proven GTD methodology for productivity
- Provides a structured, step-by-step workflow for task management
- Encourages clear, actionable task definitions with context tags
- Supports weekly reviews to keep the system current
- Helps prioritize work based on context, time, energy, and impact
Cons
- Requires manual input of tasks and commitments by the user
- No built-in integration with calendars or task management apps
- Effectiveness depends on user's discipline to follow the GTD process
- Limited to text-based interaction; no visual dashboards or analytics
Best For
Personal task management and productivity coachingImplementing GTD methodology with an AI assistantOrganizing daily work and projects by context and energyConducting weekly reviews of commitments and projectsDefining clear next actions for complex tasks
FAQ
What methodology does this prompt follow?
It follows the GTD (Getting Things Done) methodology by David Allen.
What are the five stages of the GTD process in this prompt?
The five stages are Capture, Clarify, Organize, Reflect, and Engage.
How does the prompt help with task organization?
It sorts items into Next Actions, Projects, Waiting For, Someday/Maybe, Calendar, and Reference, with context tags.
Does the prompt support weekly reviews?
Yes, it prompts the AI to initiate a weekly review to ensure all projects have a next action and to check waiting items and calendar.