Auto-Assign Jira Tasks from Fireflies Meeting Transcripts

This n8n workflow automates the conversion of meeting transcripts from Fireflies into actionable Jira tasks. Upon completion of a new transcription in Fireflies, it triggers and feeds the action items section into an OpenAI GPT-4o model. The AI intelligently parses tasks assigned to specific individuals, structuring them with task names, descriptions, and deadlines in YYYY-MM-DD format if mentioned. This ensures precise extraction without manual review.

Next, for each identified assignee, the workflow searches Jira Cloud to match the person from the transcript, handling variations in naming. It then creates a dedicated Jira issue for each person, populating it with their assigned tasks, descriptions, and deadlines. This end-to-end automation eliminates manual data entry, reducing errors and saving hours per meeting.

Benefits include enhanced team productivity, real-time task accountability, and seamless integration between meeting tools and project management. In healthcare settings, it's perfect for patient management meetings—quickly turning discussions on care plans, follow-ups, or administrative tasks into trackable Jira issues. Use cases span clinical teams assigning patient follow-ups, administrative staff logging compliance actions, or multidisciplinary rounds generating immediate to-dos, all while maintaining audit trails via Jira.