Automate Income & Expense Tracking in Google Sheets via Telegram

This n8n workflow enables freelancers, small business owners, and financial teams to log income and expenses effortlessly via Telegram without manually opening spreadsheets. Users start with /start, select income or expense, input structured data, and the workflow parses and stores it in dedicated Google Sheets tabs (income and Sheet1 for expenses). For expenses, it notifies a supervisor for approval via inline buttons (Approve ✅, Reject ❌, View Details 👁️), providing instant feedback to the user.

The workflow uses a Telegram Bot Trigger to capture messages and callbacks, followed by logic to detect message types. A Switch node routes /start commands to show buttons, validates and parses text inputs, or handles approval callbacks. Data is appended or updated in Google Sheets seamlessly, ensuring real-time records.

Benefits include time savings on manual entry, reduced errors with structured input, and controlled spending via approvals—ideal for remote teams or solo operators. Setup requires a Telegram bot token, Google Sheets with specific tabs, and n8n credentials. Perfect for business operations, enhancing efficiency in expense management.