Automated HR Screening: VAPI Calls, Gemini Analysis & Sheets
Automates HR candidate screening by triggering VAPI.ai calls on new Google Sheets rows, analyzing transcripts with Gemini AI, and updating sheets with structured insights like CTC, experience, and notice period.
This n8n workflow revolutionizes HR and recruitment by automating initial candidate screening. It starts with a Google Sheets trigger that detects new candidate rows, initiates outbound calls using VAPI.ai's voice assistant, retrieves call transcripts, processes them via Google Gemini for key extractions (e.g., work experience, CTC, notice period, preferences), maps data to JSON, and updates the original sheet with insights.
The workflow handles high-volume outreach efficiently: from lead intake to structured feedback in one seamless process. No manual data entry or follow-up calls needed, scaling pre-screening for recruiters.
Benefits include time savings on repetitive tasks, improved data accuracy via AI parsing, and enhanced CRM integration. Ideal use cases: pre-screening job applicants, async info collection, replacing manual entry, and smart updates from voice interactions.
Requirements: Google Sheets API access, VAPI.ai account with Assistant ID and phone number. Compatible with self-hosted n8n using community nodes.
New buyers can create an account from the cart to unlock a controlled $10 first-purchase credit on eligible orders of $25+.
Secure checkout powered by Stripe
Tags
Support
How to import this workflow into n8n
- 1Purchase or download the workflow to get the n8n workflow JSON file.
- 2In your n8n instance, open Workflows and choose "Import from File" (or paste the JSON with Ctrl+V on the canvas).
- 3Open each node marked with a credential warning and connect your own accounts and API keys.
- 4Run the workflow once manually to verify the data flow, then toggle it to Active.
Related File & Document Management workflows
- Automate Invoice Data Extraction to Airtable with OCR and AI$14.99
- Save new Gmail attachments to Google Drive$3.99
- Automate PDF Invoice Creation from Google Sheets Using PDF.co$4.99
- Create Custom PDF Documents from Templates with Gemini & Google Drive$24.99
- Automatically Save and Organize Outlook Email Attachments in OneDrive Folders$9.99
- Automate Invoice Data Extraction from Google Drive to Google Sheets with Mistral OCR$14.99
More from Ekaterina Mensah
Need this deployed? We'll set it up for you.
Our automation experts deploy this workflow in your stack, connect your accounts, and verify it works — or build a custom solution from scratch.