Automatically Triage & Improve Todoist Tasks with GPT-4o-mini

This workflow monitors Todoist for tasks created in the last 5 minutes via a schedule trigger. It fetches new tasks, then leverages an AI Agent powered by GPT-4o-mini to analyze each one. The AI rewrites the task in imperative style, scores priority based on Impact × Urgency × Risk (P1-P4), and intelligently schedules a due date by reviewing your open tasks to avoid overbooking and respect daily capacity.

Benefits include enhanced task clarity, consistent prioritization reducing decision fatigue, and realistic scheduling that prevents burnout. It saves hours weekly on manual triage, ensuring high-impact tasks get attention first while balancing your workload automatically.

Ideal for busy professionals, teams, or anyone using Todoist for productivity. Use cases: personal task management, project coordination, or scaling team workflows without constant oversight. Setup takes 5-10 minutes: add Todoist/OpenAI credentials, tweak schedule interval, and customize AI prompt if needed.

Detailed instructions and frameworks are embedded as sticky notes in the workflow for easy customization.