Event & Webinar Machine
7 workflows that automate event logistics — from calendar setup through recording and follow-up
What This Pack Does
Automates the complete event lifecycle: creates Zoom meetings from calendar entries, logs Calendly registrations in Sheets and Airtable, sends event reminders via Discord, links Calendly with Zoom scheduling, transcribes recordings with AI (Whisper), archives recording details to Google Sheets, and sends post-event follow-up emails with feedback requests.
Who It's For
Event managers, course creators, coaches, consultants, and marketing teams who run recurring virtual events (webinars, workshops, training sessions) and want to automate registration, reminders, recordings, and follow-ups.
Expected Outcome
Reduce event admin time by 80% and increase attendee engagement with automated reminders, recordings, and follow-ups
Highlights
- Complete event pipeline: Setup → Register → Remind → Meet → Record → Transcribe → Follow-up
- Auto-create Zoom meetings from Google Calendar events
- Calendly registration logging to Google Sheets and Airtable
- Automated event reminders via Discord (customizable)
- Zoom + Calendly scheduling integration
- AI-powered Zoom recording transcription with Whisper
- Recording archival to Google Sheets and Drive
- Post-event follow-up emails and registration tracking
Included Workflows(7)
Setup
Registration
Reminders
Transcription
Archival
Follow-up
Setup Requirements
You need a Make account, Zoom Pro (for cloud recordings), Google Workspace (Calendar, Sheets, Drive), and Calendly for registration. Discord for reminders (can be swapped for Slack). OpenAI Whisper API for transcription.
Example Use Case
A coaching business runs weekly group sessions: the Zoom creator auto-generates meeting rooms from their Google Calendar, Calendly captures registrations into Airtable, Discord reminders go out 24 hours and 1 hour before each session, the AI transcription tool processes every recording into searchable notes, recordings are archived to Drive with metadata in Sheets, and a follow-up email with the recording link and feedback form goes out within an hour of each session ending.
Primary Integrations
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