Gmail Automation Workflows
1,138 ready-made Gmail workflows for n8n, Make, Zapier, Activepieces, and Pipedream. Email parsing, auto-replies, attachment handling, and inbox-driven workflows.
Automate Streak Deal Stage Updates with Gmail Alerts
Automatically update Streak deal stages based on Gmail messages, ensuring your sales pipeline is always current without manual effort.
ZapierFreeAutomate Nostr #damus Reporting with Gmail and Telegram Integration
This workflow automates the process of analyzing and reporting Nostr threads with the #damus hashtag, integrating with Gmail and Telegram for seamless communication.
n8n$14.99Automate URL Scanning and Email Results with urlscan.io and Gmail
This workflow receives a URL via a webhook, scans it using urlscan.io, waits for the results, and sends a detailed email summary through Gmail.
n8n$4.99Automate Resume Screening and Follow-up Emails with OpenAI, Google Sheets, and Gmail
This workflow automates the process of screening resumes using AI, logging results to Google Sheets, and sending follow-up emails via Gmail. It streamlines HR tasks by evaluating candidate qualifications and fit, then categorizing them for further action.
n8n$9.99Automate Monthly Gmail Spam Cleanup with Gmail API
This n8n workflow uses the Gmail API to automatically delete all emails in the spam folder on the first day of each month, optimizing email management and storage.
n8n$4.99Automate Task Extraction from Gmail to Supabase with ChatGPT-4
This n8n workflow automates the extraction of actionable tasks from unread Gmail messages using ChatGPT-4, storing the task metadata in Supabase, and preventing duplicate processing.
n8n$9.99Send Gmail Emails with Custom Aliases and Attachments via API
This n8n workflow enables you to send emails from your Gmail account using custom aliases and attachments through an API. It overcomes the limitations of the native Gmail node by utilizing a Code node and the Gmail API.
n8n$4.99Email Parser for RAG Agent Powered by Gmail and Memo
This workflow contains community nodes that are only compatible with the self-hosted version of n8n. **Alternatively, you can delete the community node and use the HTTP node instead.** Most email agent templates are fundamentally broken. They're stateless—they have no long-term memory. An agent that can't remember past conversations is just a glorified auto-responder, not an intelligent system. This workflow is Part 1 of building a truly agentic system: creating the brain. Before you can have an agent that replies intelligently, you need a knowledge base for it to draw from. This system uses a sophisticated parser to automatically read, analyze, and structure every incoming email. It then logs that intelligence into a persistent, long-term memory powered by mem0. ### The Problem This Solves Your inbox is a goldmine of client data, but it's unstructured, and manually monitoring it is a full-time job. This constant, reactive work prevents you from scaling. This workflow solves that system problem by creating an always-on engine that automatically processes, analyzes, and structures every incoming email, turning raw communication into a single source of truth for growth. --- ### How It Works This is an autonomous, multi-stage intelligence engine. It runs in the background, turning every new email into a valuable data asset. 1. **Real-Time Ingest & Prep:** The system is kicked off by the **Gmail Trigger**, which constantly watches your inbox. The moment a new email arrives, the workflow fires. That email is immediately passed to the **Set Target Email** node, which strips it down to the essentials: the sender's address, the subject, and the core text of the message (I prefer using the plain text or HTML-as-text for reliability). While this step is optional, it's a good practice for keeping the data clean and orderly for the AI. 2. **AI Analysis (The Brain):** The prepared text is fed to the core of the system: the **AI Agent**. This agent, powered by the **LLM of your choice** (e.g., GPT-4), reads and understands the email's content. It's not just reading; it's performing analysis to: * Extract the core message. * Determine the sentiment (Positive, Negative, Neutral). * Identify potential red flags. * Pull out key topics and keywords. * The agent uses **Window Buffer Memory** to recall the last 10 messages within the same conversation thread, giving it the context to provide a much smarter analysis. 3. **Quality Control (The Parser):** We don't trust the AI's first draft blindly. The analysis is sent to an **Auto-fixing Output Parser**. If the initial output isn't in a perfect JSON format, a second **Parsing LLM** (e.g., Mistral) automatically corrects it. This is our twist that guarantees your data is always perfectly structured and reliable. 4. **Create a Permanent Client Record:** This is the most critical step. The clean, structured data is sent to **mem0**. The analysis is now logged against the **sender's email address**. This moves beyond just tracking conversations; it builds a complete, historical intelligence file on every person you communicate with, creating an invaluable, long-term asset. **Optional Use:** For back-filling historical data, you can disable the Gmail Trigger and temporarily connect a **Gmail Get Many** node to the `Set Target Email` node to process your backlog in batches. --- ### Setup Requirements To deploy this system, you'll need the following: * An active **n8n** instance. * **Gmail** API credentials. * An API key for your primary LLM (e.g., **OpenAI**). * An API key for your parsing LLM (e.g., **Mistral AI**). * An account with **mem0.ai** for the memory layer.
n8n$9.99Automate Gmail Responses with Contextual AI Using Google Drive and OpenAI
Leverage AI to automatically generate context-aware email responses in Gmail by integrating Google Drive for profile data and OpenAI for intelligent reply crafting.
n8n$14.99Gmail Customer Support Auto-Responder with Ollama LLM and Pinecone RAG
# Gmail Customer Support Auto-Responder with Ollama LLM and Pinecone RAG **Built by Setidure Technologies** Automate intelligent, friendly replies to customer queries using AI, vector search, and Gmail - all without human effort. --- ## Overview This is a ready-to-deploy smart customer support automation template for businesses that want to reply to emails instantly and accurately with the warmth of a human agent. It uses **Gmail**, **LangChain agents**, **Ollama-hosted LLMs**, and **Pinecone vector search** to craft contextual, brand-aligned replies at scale. > **Note:** This template uses community nodes and requires a **self-hosted n8n instance**. --- ## What the Workflow Does ### 1. Triggers on Incoming Emails - Uses Gmail trigger node to listen for new messages - Activates every minute to ensure fast responses ### 2. Classifies Email Intent - A LangChain Text Classifier detects whether the email is a Customer Support query - Non-relevant emails are skipped ### 3. Generates AI Response - An AI Agent powered by Ollama generates the email reply - Follows a predefined tone: Mr. Aashit Sharma from Setidure Technologies - Written in a warm, human tone with natural phrasing ### 4. Retrieves FAQ-Based Knowledge - Connects to Pinecone vector database for real-time FAQ retrieval - Enhances responses with specific, accurate product or policy information ### 5. Labels Email in Gmail - Automatically tags emails with labels like `Handled` or `Auto-Replied` for easy tracking ### 6. Sends Email Reply - Sends the generated response back to the customer - Includes personal sign-off and clean formatting --- ## Tech Stack Used - Gmail Trigger & Send Nodes - LangChain AI Agent & Classifier - Ollama LLMs (e.g., phi4, llama3) - Pinecone Vector Store - Custom Prompts for Brand Persona - Local Embeddings using Ollama --- ## Key Features - Fully automated - no human action needed - Local LLMs ensure data privacy - Real-time answers powered by vector search - Brand-personality aligned tone - Organized inbox with Gmail labels --- ## Best For - Startups scaling support with limited staff - SaaS companies or e-commerce businesses - Privacy-conscious enterprises using local LLMs - Teams building branded auto-communication workflows --- ## Customization Tips - Modify AI prompt to reflect your brand's voice and tone - Expand classifier for more email categories - Replace Gmail output with Slack, Notion, or your CRM - Update Pinecone FAQ index to match evolving support content ---
n8n$9.99Automate Lead Management with HubSpot, Gmail, and Slack Notifications
Streamline your lead management by automatically recording new leads from Google Forms into Google Sheets, notifying your team via Slack and Gmail, and integrating with HubSpot for CRM management.
n8n$9.99Automate Lead Response with Google Forms, Sheets, and Gmail
Streamline your lead response process by automatically sending personalized confirmation emails to leads and notifying your team with submission details using Google Forms, Sheets, and Gmail.
n8n$4.99Check for Bargain Flights and Get Notified Using Amadeus and Gmail
## What this template does This workflow uses the Amadeus API every day to check for bargain flights for an itinerary and price target of your choice. It then automatically emails you once it has found a match. ## Setup 1. Create an API account on https://developers.amadeus.com/ 2. In **Amadeus Flight Search**, connect to OAuth2 API: - Grant Type - Client Credentials - Access Token URL - https://test.api.amadeus.com/v1/security/oauth2/token - Client ID/Secret - from your account 3. Set your details in **Gmail** 4. Set your desired Origin/Destination airports in **FromTo** 5. Set the dates ahead you wish to search in **Get Dates** (default is 7 days and 14 days) 6. Set the price target in **Under Price** ## How to test it After completing the setup steps above, just hit **Test Workflow**!
n8n$9.99Automate Weekly ClickUp Task Reports via Gmail
Streamline your weekly task reporting with this n8n workflow that compiles ClickUp tasks into detailed reports and sends them via Gmail. Ideal for project managers seeking automated insights into team performance.
n8n$9.99Automatically Forward Important Gmail Emails to Telegram
This workflow forwards Gmail emails to a Telegram chat when the subject contains specific keywords, ensuring you never miss critical updates.
n8n$4.99Create a new Airtable record for every new email in Gmail
Automatically create a new Airtable record for every new email received in Gmail, streamlining your data organization and management process.
MakeFreeAutomate Post-Interview Feedback Reminders via Google Sheets, Slack, and Gmail
Streamline your post-interview feedback process by automatically sending reminders through Slack or Gmail based on data from Google Sheets. This workflow ensures timely follow-ups and reduces manual tracking.
n8n$9.99Automate Email Campaigns with Google Sheets and Gmail Using n8n
Streamline your email outreach by automating personalized email sequences using Google Sheets and Gmail with n8n, without incurring additional API costs.
n8n$14.99Automate Personalized Follow-Up Emails for Zoom Attendees Using GPT-4 and Gmail
This workflow automatically sends personalized follow-up emails to Zoom meeting participants using GPT-4 and Gmail, enhancing engagement and communication.
n8n$4.99Automate Invoice Processing from Gmail with AI and Human Verification
Streamline your invoice management by automatically processing invoices received via Gmail using Azure OpenAI for analysis and optional human verification for accuracy.
n8n$14.99Automate Client Billing and Invoice Generation with Gmail and QuickBooks
Streamline your invoicing process by automating client billing detail collection and invoice generation using Gmail and QuickBooks. This workflow reduces manual data entry and enhances efficiency for freelancers and businesses.
n8n$9.99Automate Solar Lead Management with Google Sheets and Gmail
Streamline solar lead qualification and follow-ups by capturing leads via webhook, storing data in Google Sheets, and sending personalized emails through Gmail.
n8n$14.99Automate Gmail Attachment Uploads to Google Drive Without Coding
Effortlessly upload multiple Gmail attachments to Google Drive using n8n's item handling and expression features, without any coding.
n8n$4.99Automate CSRD XHTML Report Audits with Gmail and GPT-4
Streamline the auditing of CSRD XHTML reports by automating structure validation and report generation using Gmail and GPT-4.
n8n$9.99
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