AI Email Autoresponder with Summarization & Approval

This n8n workflow streamlines email management by triggering on new IMAP emails, converting HTML to markdown, and using AI (OpenAI) to summarize the content concisely. It then generates professional HTML responses under 100 words based on templates.

Before sending, drafts go to Gmail for double-approval: if approved, the reply is dispatched via Send Email; if not, it loops for edits. This ensures quality control while automating routine replies.

Benefits include massive time savings for high-volume inboxes, reduced errors with AI assistance, and maintained professionalism. Ideal for Health & Fitness businesses handling client inquiries, appointment requests, or support tickets—e.g., gyms, coaches, or wellness brands scaling communication without constant manual oversight.

Setup is straightforward: import JSON, configure IMAP/SMTP/Gmail/OpenAI credentials. Perfect for solopreneurs or teams needing reliable autoresponders with oversight.