Automate Real Estate Property Tours with Google Calendar, Slack & Calendly

## How It Works ™️ This workflow streamlines your property tour scheduling into two main automated flows: ### A. Property Tour Request & Automated Scheduling 1. **0. Form Trigger (Property Tour Request):** The workflow initiates immediately when a prospective client fills out a property tour interest form on your website or a dedicated landing page. This serves as the initial data input point. 2. **1. Extract Prospect Data (Function):** This node processes the incoming form data, intelligently extracting essential details such as the prospect's full name, email, phone number, and the specific property they are interested in. 3. **2. Generate Scheduling Link (Function):** This node dynamically constructs a personalized scheduling link (e.g., from Calendly or another scheduling tool) that is pre-configured to show your agent's real-time availability. 4. **3. Send Scheduling Link (Gmail/SMS):** An automated email or SMS containing this personalized scheduling link is instantly dispatched to the prospect, allowing them to conveniently select a tour time that fits their schedule and aligns with the agent's availability. ### B. Tour Confirmation & Reminders 1. **4. Webhook: Schedule Confirmation (Waiting for Confirmation):** The workflow patiently waits for a webhook signal from your scheduling tool (e.g., Calendly) confirming that the prospect has successfully selected and confirmed a tour slot. 2. **5. Add Event to Agent's Calendar (Google Calendar):** Upon confirmation, the property tour event is automatically added to the relevant agent's Google Calendar, complete with all prospect and property details, ensuring no appointments are missed. 3. **6. Send Confirmation Notification (Slack to Agent):** A detailed notification is sent to the agent's Slack channel or email, immediately informing them about the newly scheduled tour and providing all pertinent information at a glance. 4. **7. Wait (For Tour Reminder):** This node intelligently waits for a calculated period (e.g., 1 hour) before the scheduled tour time, ensuring the reminder is sent precisely when it's most impactful. 5. **8. Send Tour Reminder (Gmail):** A personalized reminder email or SMS is automatically sent to the prospect a set time before the scheduled tour, significantly helping to reduce no-shows and ensure timely attendance. ## How to Set Up 🚀 Follow these steps carefully to get your Property Tour Scheduling Automation workflow up and running in n8n: 1. **Import Workflow JSON:** * Open your n8n instance. * Click on Workflows in the left sidebar. * Click the + button or New to create a new workflow. * Click the ... (More Options) icon in the top right. * Select Import from JSON and paste the entire JSON code for this workflow. 2. **Configure 0. Form Trigger (Property Tour Request):** * Locate the 0. Form Trigger (Property Tour Request) node. * Activate the workflow. n8n will provide a unique Webhook URL. * **Crucial Step:** Integrate this Webhook URL into your website's property tour request form (e.g., via Elementor Forms, Gravity Forms, or any other form platform). Ensure your form sends data in JSON format. * **Form Fields:** Adjust the Form Fields in this node (e.g., Full Name, Email, Phone Number, Interested Property ID, Property Name (optional)) to precisely match the input fields of your actual form. If they don't match, update them here. 3. **Configure 1. Extract Prospect Data (Function):** * Locate the 1. Extract Prospect Data node. * **Adjust Field Names:** Review the `functionCode` within this node. **You MUST adjust the variable assignments (e.g., `formData['Full Name']`, `formData['Interested Property ID']`)** to accurately match the exact field names sent by your Form Trigger. Use n8n's Test Workflow feature (after submitting a test form entry) to inspect the incoming `items[0].json.body` data structure and make precise adjustments. 4. **Configure 2. Generate Scheduling Link (Function):** * Locate the 2. Generate Scheduling Link node. * **Set Base Scheduling URL:** Inside the `functionCode`, **replace `YOUR_CALENDLY_BASE_LINK_FOR_AGENT`** with the base URL of your Calendly or other scheduling tool link (e.g., `https://calendly.com/your-agent-name`). * **Adjust Parameters:** If your scheduling tool supports URL parameters for pre-filling information (e.g., prospect name, email), adjust the code to include them (e.g., `?name=${encodeURIComponent(prospectData.clientName)}&email=${encodeURIComponent(prospectData.clientEmail)}`). 5. **Configure 3. Send Scheduling Link (Gmail):** * Locate the 3. Send Scheduling Link (Gmail) node. * **Credentials:** Select your existing Gmail OAuth2 credential or click Create New to set one up. You'll need to replace `YOUR_GMAIL_CREDENTIAL_ID` with the actual ID or name of your credential from your n8n credentials list. * **From Email:** Re

Platform

n8n

Category

Real Estate

Price

Free

Creator

Marth

• tour-bookings
• wait
• gmail
• slack
• webhook
• function
• stickyNote
• formTrigger
• googleCalendar