Automate School Notices via WhatsApp, Email & Google Sheets
Automates daily distribution of school notices to students, parents, and staff via WhatsApp and email, pulling data from Google Sheets and updating status.
This n8n workflow streamlines school communication by triggering daily at 9 AM to fetch notice data from a Google Sheet, validate it, and distribute personalized notices via WhatsApp Business API and SMTP email. It prepares formatted content for each channel, sends to recipients based on contact details, and updates the sheet with distribution status for full traceability.
Key benefits include time savings for school admins (no manual sending), reduced errors through validation, multi-channel reach for better engagement, and centralized tracking in Excel/Sheets. It's ideal for schools managing routine announcements like events, holidays, or grades.
Use cases: Daily bulletins, exam schedules, parent-teacher meetings, emergency alerts. Setup requires Google Sheets with columns for notice_id, recipient_name, email, phone, notice_text, etc., plus credentials for email and WhatsApp. Test manually before activating cron for reliability.
New buyers can create an account from the cart to unlock a controlled $10 first-purchase credit on eligible orders of $25+.
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How to import this workflow into n8n
- 1Purchase or download the workflow to get the n8n workflow JSON file.
- 2In your n8n instance, open Workflows and choose "Import from File" (or paste the JSON with Ctrl+V on the canvas).
- 3Open each node marked with a credential warning and connect your own accounts and API keys.
- 4Run the workflow once manually to verify the data flow, then toggle it to Active.
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