Automate Sprint Planning with OpenAI, Calendar & Gmail

This workflow is tailored for Scrum Masters and Agile Coaches managing sprint planning sessions. It runs weekly to detect upcoming Sprint Planning events in Google Calendar, retrieves 'Ready for Sprint Planning' or 'Active in Sprint' backlog items from Google Sheets, and uses OpenAI to validate each user story against the Definition of Ready (DoR). AI-generated feedback is added directly to the backlog for refinement.

After validation, it drafts personalized preparation emails for the team, including sprint details and AI insights, which await Scrum Master approval before sending via Gmail. Optionally, it generates Sprint Goal suggestions for the Product Owner, streamlining preparation for distributed teams or large backlogs.

Benefits include massive time savings on manual backlog grooming, reduced errors through AI validation, and ensured alignment with agile best practices. Ideal for teams using Google Workspace, it's customizable for Jira integration, status filters, or prompt tweaks, with human approval loops for control.