Automated Invoice Processing System with OCR & AI - AP Automation with Airtable

# Video Introduction [![image.png](fileId:1519)](https://www.youtube.com/watch?v=rfu4MSvtpAw) # Invoice Processing Automation This template is the automation behind a simple incoming invoice automation tool (AP automation) built in Airtable. Link to the Airtable base, and all other tools used, is in the notes on the left of the automation. ## How it works See how it works on video: [Full Video Walkthrough](https://www.youtube.com/watch?v=rfu4MSvtpAw) 1) We get an email with an invoice attachment: ![image.png](fileId:1384) 2) Processes and adds the data to an Airtable interface: ![image.png](fileId:1385) 3) Once we approve it and the Due date approaches, it shows among Due invoices, where we can track if it's paid. ###### Looking for customization or a custom business app? [Book a Call](https://smoothwork.ai/book-a-call/) | [DM me on LinkedIn](https://www.linkedin.com/in/mil%C3%A1n-v%C3%A1s%C3%A1rhelyi-3a9985123/)

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Milan Vasarhelyi - SmoothWork

3 workflows

Video Introduction

image.png

Invoice Processing Automation

This template is the automation behind a simple incoming invoice automation tool (AP automation) built in Airtable.

Link to the Airtable base, and all other tools used, is in the notes on the left of the automation.

How it works

See how it works on video: Full Video Walkthrough

  1. We get an email with an invoice attachment: image.png

  2. Processes and adds the data to an Airtable interface: image.png

  3. Once we approve it and the Due date approaches, it shows among Due invoices, where we can track if it's paid.

Looking for customization or a custom business app? Book a Call | DM me on LinkedIn
$14.99
Last updated October 3, 2026
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set
gmail
merge
airtable
splitOut
stickyNote
httpRequest
gmailTrigger
openAi
chainLlm

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How to import this workflow into n8n

  1. 1Purchase or download the workflow to get the n8n workflow JSON file.
  2. 2In your n8n instance, open Workflows and choose "Import from File" (or paste the JSON with Ctrl+V on the canvas).
  3. 3Open each node marked with a credential warning and connect your own accounts and API keys.
  4. 4Run the workflow once manually to verify the data flow, then toggle it to Active.

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