Monitor Medical Equipment: Google Sheets Alerts via Email & WhatsApp

This n8n workflow automates the monitoring of medical equipment usage by pulling data daily at 6 AM from a structured Google Sheet. It processes equipment details like last maintenance date, usage hours, and calibration due dates to identify alerts for overdue maintenance or upcoming calibrations. Filters separate routine alerts from critical overdue issues, triggering notifications via email to technicians and both email/WhatsApp to supervisors for escalations. All activities are logged back into the sheet for audit trails.

Key benefits include proactive maintenance scheduling, reducing equipment downtime in hospitals or clinics, ensuring compliance with health regulations, and saving manual checking time. The workflow handles multiple equipment entries efficiently, with built-in delays for stable processing and status updates to track alert history.

Ideal use cases: Hospital asset management, clinic equipment tracking, biomedical engineering teams. Requires Google Sheets setup with columns for Equipment ID, Name, Dates, Usage, Status, Emails, and Last Alert. Configure credentials for Google Sheets, email (e.g., Gmail), and WhatsApp API. Import, set Sheet ID, and activate for seamless daily automation.