Airtable Automation Workflows

1,073 ready-made Airtable workflows for n8n, Make, Zapier, Activepieces, and Pipedream. Use Airtable as a lightweight database: sync records, trigger on changes, enrich rows.

• Automated Course Inquiry Assistant via SMS with AI and Airtable

  This n8n workflow automates course inquiries through SMS using AI to interact with an Airtable database. It leverages Twilio for SMS communication and OpenAI for intelligent query handling.

  n8n$9.99

• Auto-translate Blog Articles with Google Translate and Airtable Storage

  ## How it works - Fetches a blog post HTML from your blog URL using an HTTP request node - Extracts readable content using Cheerio (code node) - Saves the raw blog text to Airtable - Translates the content to a language of your choice using Google Translate - Updates the same Airtable record with the translated version in a different column ## Set up steps - **Estimated setup time:** 15-20 minutes (includes connecting Airtable and Google Translate credentials) - You'll need an Airtable base with `HTML` and `TRANSLATED` fields - Or use this pre-made base: [Airtable Template](https://airtable.com/appP62U5MtSww1eeP/shrXwvYdN7EXPvsp) - Simply add your blog post URL inside the **HTTP Request** node

  n8n$9.99

• Automate CV Screening and Applicant Scoring from Gmail to Airtable with AI

  ### How It Works 1. **Trigger** Watches for new emails with attachments in a Gmail label. 2. **Extract Data** - Extracts job code from the email subject (e.g., `FN-001`) - Extracts raw text from the attached CV (PDF) 3. **AI Parsing** Uses Google Gemini to parse the CV and extract: - Name - Email - Years of experience - Skills 4. **Job Lookup** Uses the extracted job code to retrieve job details from Airtable. 5. **AI Scoring** - Compares applicant data with job requirements - Scores from 1-100 - Generates a brief reasoning summary (in Bahasa Indonesia) 6. **Log to Airtable** Saves applicant data, score, and AI notes to the Applications table. ### Setup Instructions 1. **Prepare Airtable Base** - **Job Posts Table** - Columns: Job Code, Job Title, Required Skills, Minimum Experience, Job Description - **Applications Table** - Columns: Applicant Name, Email, Score, Notes - Include a linked field to the Job Posts table 2. **Add Credentials in n8n** - Gmail - Google AI (Gemini) - Airtable 3. **Configure Nodes** - **Trigger**: Set Gmail filter (e.g., `label:job-applications`) - **Extract Job Code**: Verify regex format, default is `([A-Z]{2}-\d{3})` - **Airtable Nodes**: Select your base and table in: - Find Job Post... - Save Applicant... 4. **Activate Workflow** - Save and enable the workflow - New applications will be processed automatically

  n8n$14.99

• Create new Airtable records from triggered watch events with a delay

  Automatically create new Airtable records from triggered watch events with a delay using Make. Streamline data management with Airtable and Sleep integration.

  Make$3.99

• Automate Twitter Keyword Monitoring and Airtable Archiving

  This workflow automatically searches Twitter for specified keywords, filters out duplicate tweets, and archives new tweets in Airtable with comprehensive metadata on a daily schedule.

  n8n$4.99

• Automate LinkedIn Prospect Discovery with Google Search and Airtable

  Streamline the process of finding LinkedIn professionals by using Google Search and organizing the results in Airtable. Ideal for sales and marketing professionals seeking to build targeted prospect lists efficiently.

  n8n$9.99

• Create New WordPress Posts with a Featured Image Using Airtable

  This workflow is aimed at creating new posts in WordPress automatically from an Airtable dashboard. When creating content in bulk, we can save time by automating how we post and publish this content. ## Usage 1. Get the content from Airtable. Since we have this as markdown, we will have to convert it to an HTML format to make it easier to publish and manage on WordPress. 2. Upload the blog post with the content, title, and all other relevant information needed for an optimized blog. 3. Once the post is posted, we need to upload the image and set it as a featured image for the blogs. Happy productivity.

  n8n$9.99

• Notify the person on Slack when they have been assigned to an Airtable task

  When a person gets assigned/added as a collaborator on an Airtable record, a Slack notification is sent to the person as a direct message. This automation uses this [Airtable template](https://airtable.com/shrs46DK9JyokJd67/tblRYeKsqfzG73eIj/viwuySBcMcbXWtmyX?blocks=hide). You can adjust the table as you need and replace the example names with the actually names.

  Make$2.99

• Automate Dynamic Video Creation with Luma AI and Airtable

  This workflow automates the creation of dynamic videos using Luma AI and n8n, storing results in Airtable for easy access and tracking. It leverages custom prompts and random camera motions to generate visually engaging videos efficiently.

  n8n$4.99

• Microsoft Outlook AI Email Assistant with Contact Support from Monday and Airtable

  # Microsoft Outlook AI Email Assistant ## **Prerequisites** ### **1. Microsoft 365 Login Credentials** - Provide your Office 365 credentials to connect to Outlook. ### **2. Monday.com** - Generate an API token and have a board with your contact details. ### **3. Airtable** - Obtain an API key (or personal access token) and set up a base to store: - **Contacts** (populated by the Monday.com sync). - **Rules & Categories** (used by the AI Email Assistant). - Use this Airtable base as the template: [Airtable AI Email Assistant Template](https://airtable.com/appuffxqy5HlNYAXJ/shrhb292ZMF8FezS/tblP9SIola8yglSc0/viwxAIMM6vWoahfM?blocks=hide). Define your own rules, categories, and delete rules. ### **4. OpenAI API Key** - Sign up for OpenAI if you don't already have an account. - Generate a new API key at [OpenAI API Keys](https://platform.openai.com/api-keys). --- ## **What the System Does** ### **1. Daily Contact Sync (Monday.com → Airtable)** - Runs **once a day** to pull the latest contacts from Monday.com and store or update them in Airtable. ### **2. AI Email Categorisation & Prioritisation** - Fetches **Outlook emails** with filters. - Cleans and processes email content. - Matches emails with known contacts from Airtable. - Uses an **AI agent** to classify, categorize, and prioritize emails. - Updates **Outlook categories and importance** based on AI results. - Runs in parallel with **Airtable rules & categories retrieval** for real-time decision-making. --- # **Workflow 1: Daily Contact Sync (Monday.com → Airtable)** ### **Purpose** Keep Airtable's **Contacts** table up to date by pulling new or updated contact data from Monday.com **daily**. ### **Steps** 1. **Schedule Trigger** - Runs at a set interval (daily) to initiate contact syncing. 2. **Monday.com: Get Contacts** - Reads the specified **board/columns** from Monday.com where you store contact details. 3. **Airtable - Contacts** - **Upserts** (adds or updates) the fetched Monday.com data into Airtable's **Contacts** table. - Ensures **daily updates** reflect changes from Monday.com. ### **Result** A **consolidated contact list** in Airtable, ready for AI email categorization. --- # **Workflow 2: Categorize & Prioritize Outlook Emails** ### **Purpose** Fetches **Outlook emails**, cleans and processes their content, **matches senders** with known contacts, and uses AI to categorize and prioritize them. ### **Steps** #### **1. Get Outlook Emails with Filters** - **Trigger**: Either scheduled (`Check Mail Schedule Trigger`) or manual (`Test Workflow`). - **Outlook Filters**: - **Not flagged** (`flag/flagStatus == notFlagged`). - **Not categorized** (`not categories/any()`). **→ Result**: A batch of **fresh, unprocessed emails** ready for processing. --- #### **2. Sanitize Email** - **Convert to Markdown**: Strips **HTML tags** and normalizes formatting. - **Email Messages Processing**: Allows manual removal of **signatures, disclaimers, or extra content**. **→ Result**: A **clean, AI-friendly email** for categorization. --- #### **3. Match Contact** - **Loop Over Emails**: Iterates over each email. - **Contact Lookup**: Checks Airtable's **Contacts** table (updated daily). - **Merge Data**: Enriches emails with known **client, supplier, or internal team** info. **→ Result**: Enhanced email context **for AI processing**. --- #### **4. AI Agent to Categorize & Prioritize** - **Retrieve Rules & Categories** - Reads **Rules, Categories, and Delete Rules** from Airtable in parallel. - **AI: Analyze Email (Tools Agent)** - Uses **email text, sender info, and rules** to build a **structured AI prompt**. - **OpenAI Chat Model** - Processes the AI prompt and outputs: - **Category** - **Subcategory (optional)** - **Priority level** - **Short rationale** - **Structured Output Parser** - Ensures AI response is in valid **JSON format**. **→ Result**: Each email is **labeled, categorized, and prioritized** with AI-driven logic. --- #### **5. Set Outlook Category & Importance** - **Set Category**: Updates Outlook with the assigned **category**. - **Check Priority Conditions** (`If` Node): - If **Action Required** or from a VIP, mark as **High Priority**. - **Set Importance**: Updates the email's **importance flag** in Outlook. **→ Result**: Outlook is updated with **categories & importance** based on AI recommendations. --- ## **Parallel Processing: Retrieve Rules & Categories** - Runs **alongside** the email categorization workflow. - Ensures **Airtable-based rules** are available before AI processing. ### **Steps** 1. **Airtable: Get Rules & Categories** - Fetches **Rules, Categories, and Delete Rules** from Airtable. 2. **Delete Rules (Optional)** - If a delete rule matches, the email is removed. **→ Result**: A dynamic, **updatable rule system** ensuring emails are handled properly. --- ## **Final Outcome** - **Daily Contact Sync** keeps the contact list consolidated and up to date for AI email categorization.

  n8n$14.99

• Enhance Airtable Records with ChatGPT Insights

  Automatically update and enrich Airtable records using ChatGPT to provide contextual insights, ensuring your data remains accurate and informative.

  ZapierFree

• Transform LinkedIn Reactions into Airtable Content Ideas

  Automatically convert your LinkedIn post reactions into structured content ideas stored in Airtable. This workflow fetches recent 'insightful' likes, filters them, and organizes the data for easy content planning.

  n8n$9.99

• Auto-Scrape TikTok User Data via Dumpling AI and Segment in Airtable

  ### Who is this for? This workflow is for social media agencies, influencer marketers, and brand managers who need to automatically qualify TikTok creators based on their follower metrics. It's especially useful for teams managing influencer outreach campaigns or building talent databases. --- ### What problem is this workflow solving? Manually tracking TikTok user stats is time-consuming and inconsistent. This automation instantly pulls TikTok profile data and only saves creators who meet a defined follower threshold. It removes manual vetting, reduces spreadsheet work, and makes influencer qualification scalable. --- ### What this workflow does This workflow uses **Airtable** as the trigger, **Dumpling AI** to scrape TikTok profile information, and a logic condition to check if the profile has more than **100k followers**. Qualified profiles are updated with full metrics and stored back in Airtable. --- ### Setup 1. **Airtable Setup** - Create a table with a field named `TikTok username` - Connect your Airtable account to n8n using a Personal Access Token - Set up a trigger to run when a new TikTok username is added. 2. **Dumpling AI** - Sign up at [Dumpling AI](https://dumplingai.com) - Create a Dumpling AI credential in n8n using your API key - The HTTP node sends the TikTok handle to Dumpling's `/get-tiktok-profile` endpoint. 3. **Configure Filter** - The IF node checks if `followerCount` is greater than or equal to 100000. 4. **Airtable Update** - If qualified, the record is updated with: - `ID` (TikTok ID) - `followerCount` - `followingCount` - `heartCount` - `videoCount` --- ### How to customize this workflow to your needs - Change the follower count threshold to fit your campaign (e.g., 10K, 500K, 1M). - Add fields like engagement rate, niche tags, or scraped bio. - Chain additional steps like sending approved creators to your CRM or triggering outreach messages. - Add another filter to exclude private or inactive accounts.

  n8n$4.99

• Automate Indeed Company Data Extraction and Summarization with Airtable and Google Gemini

  This workflow automates the extraction and summarization of company data from Indeed using Bright Data, storing results in Airtable, and leveraging Google Gemini for data transformation.

  n8n$14.99

• Automate Social Media Posting from Airtable to Buffer with Slack Notifications

  Streamline your social media management by automatically transferring posts from Airtable to Buffer and notifying your team via Slack.

  Make$3.99

• Automate Meeting Minutes Creation from Telegram to Airtable, Slack, and Gmail

  Streamline your meeting documentation process by automatically transcribing Telegram messages or voice notes into structured meeting minutes with GPT, storing them in Airtable, and notifying your team via Slack and Gmail.

  n8n$14.99

• Automate LinkedIn Company Data Extraction to Airtable

  Effortlessly extract and structure detailed company insights from LinkedIn using Airtop, ideal for investors, sales teams, and market researchers.

  n8n$4.99

• Automate Social Media Captions with AI and Airtable

  This workflow automates the creation of social media post captions using AI, integrating seamlessly with Airtable to utilize stored background information such as target audience and tonality.

  n8n$9.99

• Implement Role-Based Access Control for AI Agents with Airtable and Telegram

  This workflow enables precise control over AI agent tool access using Role-Based Access Control (RBAC) with Airtable and Telegram. It ensures users can only access tools they are authorized for, enhancing security and management of AI interactions.

  n8n$24.99

• Automate TikTok Hashtag Archiving to Airtable with Apify

  Effortlessly archive trending TikTok hashtags into Airtable using Apify for comprehensive trend analysis and content planning.

  n8n$4.99

• Automate WhatsApp Group Engagement Tracking with Airtable

  This n8n workflow automates the tracking of user engagement in a specific WhatsApp group by capturing and categorizing messages. It updates an Airtable database with user activity, supporting initiatives like raffles or rewards.

  n8n$9.99

• Automate Image Transformation with AI and Airtable

  This workflow automates the process of transforming images using AI by generating prompts and storing results in Airtable.

  n8n$9.99

• Streamline Quote Requests with Tally, Airtable, Slack, and Gmail Automation

  Automate your quote request process by capturing form submissions, notifying your sales team, storing leads in Airtable, and sending email confirmations—all seamlessly integrated in one n8n workflow.

  n8n$9.99

• Automate Invoice Parsing and Storage with LlamaParse and Airtable

  Streamline your invoice processing by automatically parsing invoices from Google Drive using LlamaParse and storing the data in Airtable. This workflow reduces manual entry errors and enhances operational efficiency.

  n8n$14.99