AI-Powered Web Form Responder with GPT-4 Mini, Outlook Email & Twilio SMS

### Web-Form Auto-Responder: Instant Email + SMS Follow-Up --- #### Description Embed a simple web form on your site and let this workflow: 1. **Collect** a visitor's **name, email, phone, and question** 2. **Generate** a professional email *and* a friendly SMS using **GPT-4o-mini** 3. **Delay** briefly (1 min by default) to simulate human writing time 4. **Send** the AI-crafted email via Microsoft Outlook 5. **Send** the AI-crafted text via Twilio Perfect for solo consultants or small teams who want rapid, personalized responses without manual typing. --- #### Setup Instructions 1. **Import the workflow** - n8n → **Workflows → Import from File** (or **Paste JSON**) → **Save** 2. **Add credentials** | Service | Where to get credentials | Node(s) to update | |---------|-------------------------|-------------------| | **OpenAI** | <https://platform.openai.com> → create API key | **OpenAI Chat Model** | | **Microsoft Outlook** | Azure/M365 account with email-send permissions | **Send email to the submitter** | | **Twilio** | <https://console.twilio.com> → Account SID, Auth Token | **Send text to the submitter** | 3. **Embed the form on your website** - Open **Form to be embedded on website** - Click **Embed** → copy the iframe code → paste into your contact page 4. **Set your Twilio "From" number** - In **Send text to the submitter**, change phone to your verified Twilio number 5. **Adjust wait times (optional)** - *Wait some time to write the email response* (default 1 min) - *Wait some time to write the text response* (default 1 min) 6. **Customize the AI prompt (optional)** - Edit the **AI Agent** system message to tweak tone, questions asked, or signature 7. **Test the flow** - Open the form URL (generated by the Form node) - Submit a test entry → after ~1 min you should receive both an email and an SMS 8. **Activate** - Toggle **Active** so the form handles real submissions 24/7 --- #### Customization Ideas - Pipe form data into **Pipedrive, HubSpot, or Airtable** for lead tracking - Trigger a **Slack/Teams** alert to notify your team of hot questions - Add a **calendar link** in the email so visitors can book a call instantly - Use a **language-detection node** to reply in the visitor's native language --- ### Contact - **Email:** rbreen@ynteractive.com - **Website:** https://ynteractive.com - **YouTube:** https://www.youtube.com/@ynteractivetraining - **LinkedIn:** https://www.linkedin.com/in/robertbreen