Auto-Add New Calendly Bookings to Google Sheets

This n8n workflow automates logging new Calendly bookings into a structured Google Sheet. It triggers on the 'invitee.created' event from a Calendly webhook, capturing key details including invitee name, email, phone number, event type, scheduled date and time, status, meeting link, and custom notes. A code node normalizes the incoming payload for consistency, ensuring clean data ready for spreadsheet integration.

The workflow then uses a Google Sheets node to append a new row with all extracted information, supporting duplicate prevention through append or update modes. A final code node logs the successful operation, providing a foundation for extensions like email confirmations, Slack notifications, or calendar event creation. This setup centralizes booking data effortlessly, reducing errors and manual copy-pasting from Calendly dashboards.

Benefits include massive time savings for busy professionals, seamless data synchronization for CRM pipelines, and scalable tracking for high-volume scheduling. Use cases span sales teams logging demos, coaches managing client sessions, consultants organizing consultations, or marketers scheduling content reviews—any scenario where Calendly bookings need persistent, analyzable records.

Setup is straightforward: create a Google Sheet with predefined headers, subscribe Calendly's webhook to the n8n URL for 'invitee.created' events, and authenticate Google Sheets OAuth in n8n. Replace the placeholder Sheet ID, and it's ready to run 24/7.