Auto-Follow-Up for Canceled Calendly Meetings with GPT-4, Loom & Asana

This n8n workflow automatically detects canceled meetings from Calendly via webhook, extracts key details like who canceled, when, and why. It then leverages GPT-4 to generate a friendly, personalized follow-up email based on the meeting context. A Loom video link is manually added for extra engagement, merged with the AI content and user info.

The workflow sends the email automatically through Gmail and creates a task in Asana to remind your team for manual follow-up if needed. Ideal for B2B consultants, agencies, and sales teams to salvage missed opportunities, re-engage no-shows, and maintain top-of-mind presence with prospects.

Benefits include time-saving automation of repetitive follow-ups, human-sounding AI messages that boost response rates, seamless integration of video personalization, and task tracking for accountability. Customize by updating GPT prompts, Asana projects, or email templates to fit your branding and processes.

Setup requires Calendly webhook, OpenAI API key, Gmail/Asana credentials in n8n, and pasting your Loom link. Perfect for sales pipelines where every canceled call is a chance to recover leads.