This workflow uses AI to analyze the content of every new message in Gmail and then assigns specific labels, according to the context of the email. The default configuration of the workflow includes 3 labels:
- **Partnership** - email about sponsored content or cooperation,
- **Inquiry** - email about products, services,
- **Notification** - email that doesn't require a response.
You can add or edit labels and descriptions according to your use case. See this workflow in action [in my YouTube video](https://youtu.be/a8Dhj3Zh9vQ) about automating Gmail.
## How it works?
The Gmail trigger performs polling every minute for new messages (you can change the trigger interval according to your needs). The email content is then downloaded and forwarded to an AI chain.
The prompt in the AI chain node includes instructions for applying labels according to the email content - change label names and instructions to fit your use case.
Next, the workflow retrieves all labels from the Gmail account and compares them with the label names returned from the AI chain. Label IDs are aggregated and applied to processed email messages. Label names in the Gmail account and workflow (prompt, JSON schema) must be the same.
## Set up steps
1. Set credentials for Gmail and OpenAI.
2. Add labels to your Gmail account (e.g., **Partnership**, **Inquiry**, and **Notification**).
3. Change the prompt in the AI chain node (update the list of label names and instructions).
4. Change the list of available labels in the JSON schema in the parser node.
5. Optionally: change the polling interval in the Gmail trigger (by default, the interval is 1 minute).
If you like this workflow, please subscribe to [my YouTube channel](https://www.youtube.com/@workfloows/) and/or [my newsletter](https://workfloows.com/).
Platform
n8n
Category
Communication
Price
Free
Creator
Oskar
set
gmail
merge
splitOut
aggregate
stickyNote
gmailTrigger
chainLlm
lmChatOpenAi
outputParserStructured
How to import this workflow into n8n
1Purchase or download the workflow to get the n8n workflow JSON file.
2In your n8n instance, open Workflows and choose "Import from File" (or paste the JSON with Ctrl+V on the canvas).
3Open each node marked with a credential warning and connect your own accounts and API keys.
4Run the workflow once manually to verify the data flow, then toggle it to Active.