Automate Personalized Email Campaigns with Google Docs, Sheets, and SMTP

# Emailing Using Google Sheet, Google Docs, and SMTP Automate personalized email campaigns using a Google Sheets contact list, a Google Docs template, and SMTP delivery. ## How It Works - **Google Docs** is used as the email template with variables: `{{firstname}}`, `{{lastname}}`, `{{company}}`, `{{email}}`. - **Google Sheet** contains your list of recipients (one per row). - For each contact, the workflow merges personal data into the Google Docs template. - Email is sent to each recipient via SMTP (batch size: 1). Use the `Wait` node to respect provider quotas. - After sending, the workflow updates the process column of the Google Sheet with the date/time. ## How to Use 1. **Copy Templates:** - [Google Docs Template](https://docs.google.com/document/d/1sR1Mjee0heur6CgEV_ssYzOUbFNaDnyEnPSt1CFEMWI/edit?usp=sharing) - [Google Sheet Template](https://docs.google.com/spreadsheets/d/1mFKp3wmbV9qp2tpGGsN72zdiC32y8H1nhjdgP885y-U/edit?usp=sharing) - Find each document's ID (the text after `/d/` and before `/edit` in the URL). 2. **Configure Workflow:** - Enter your Google Docs and Google Sheets IDs in the `settings` node. - Set your email subject in the appropriate parameter. 3. **Set Up Credentials:** - Connect your Google account. - Configure the SMTP node with your mail server details. 4. **Update Data:** - Edit the Google Docs template with your message and variables. - Prepare your Google Sheet with these columns: **email**, **firstname**, **lastname**, **company**. 5. **Deploy and Test:** - Connect all nodes. - Test with a small contact batch. - Troubleshoot any node errors (indicated in red in n8n). ## Requirements - **Google Credentials & Permissions**: For Sheets and Docs access. - **SMTP Server**: For email delivery (adjust Wait node for rate limits). - **n8n Version**: Tested on 1.105.2 (Ubuntu). ## Need Help? - Comment on this [post](https://www.linkedin.com/posts/n8n-about_n8n-emailing-smtp-activity-7358928869015310336-G_9n/) or contact me on [LinkedIn](https://www.linkedin.com/in/stephaneheckel/) - Ask in the [n8n Community Forum](https://community.n8n.io/)! ## See Also After running your email campaign, some messages may fail to deliver. This [workflow](https://n8n.io/workflows/7251-flag-bounced-emails-in-google-sheets-from-gmail-delivery-error-messages/) scans your email inbox for delivery errors (e.g., bounced messages), flags problematic email addresses in the Google Sheet, and ensures future campaigns skip them.

Platform

n8n

Category

Communication

Price

$14.99

Creator

Stéphane Heckel

• set
• noOp
• wait
• merge
• filter
• emailSend
• googleDocs
• stickyNote
• googleSheets
• splitInBatches