Daily Applicant Digest by Role with Gemini AI for Hiring Managers

This workflow runs daily at 6:00 PM IST to fetch all new job application emails labeled 'applicants' in Gmail from the past 24 hours. It processes each email by converting content to plain text, then uses Google Gemini or OpenAI to extract key applicant details like name, email, phone, role, experience, skills, location, notice period, and a summary into structured JSON.

Applicants are then routed to the appropriate hiring manager based on role-to-email mappings with fallbacks. The workflow groups them by manager and role, generating neat HTML tables for easy scanning. Finally, it sends a single, consolidated digest email to each manager summarizing their new applicants.

Ideal for recruiters and small HR teams without full ATS systems, it saves hours of manual triage, reduces email clutter, and provides at-a-glance insights. Benefits include AI-powered candidate parsing, role-targeted updates, and seamless Google Workspace integration, enabling faster hiring decisions.