Personalized Zoom Follow-Up Emails with GPT-4 & Gmail

This n8n workflow triggers on Zoom's meeting.ended webhook, extracting participant names, emails, and optional transcripts. It then uses GPT-4 to generate tailored, professional thank-you emails recapping key discussion points for each attendee. Finally, emails are sent individually via Gmail, ensuring a personalized touch without manual effort.

Benefits include significant time savings for sales, marketing, or team leads hosting frequent Zoom calls—eliminating hours of manual email drafting. It enhances attendee engagement, reinforces key takeaways, and builds relationships by making participants feel valued with relevant, context-aware messages.

Ideal use cases: Marketing strategy sessions, sales demos, webinars, client consultations, or team workshops in industries like travel & hospitality for booking follow-ups, or any virtual meeting scenario. Setup requires Zoom webhook configuration, Gmail OAuth, and OpenAI API key; scales effortlessly for high-volume meetings.