Zoom AI Meeting Assistant: Emails, ClickUp Tasks & Follow-ups
Automates Zoom meeting summaries via AI, emails them to participants, and creates ClickUp tasks plus Outlook follow-up calls from transcripts.
This n8n workflow fetches Zoom meeting data from the last 24 hours, retrieves the latest transcript, and uses Claude 3.7 Sonnet AI (with Think Tool) to generate a comprehensive HTML-formatted summary. The summary is emailed to all participants via SMTP or Outlook. It then triggers a sub-workflow to extract action items, creating tasks in ClickUp and scheduling follow-up calls in Outlook if discussed.
Benefits include massive time savings on post-meeting admin, improved accountability with auto-tasks, and enhanced meeting productivity through AI insights—especially for longer sessions. Updated from OpenAI for superior results, it requires Zoom Workspace Pro with cloud transcripts.
Ideal for HR & Operations in performance reviews, team standups, or client meetings. Replace manual notes with instant summaries and tasks, integrable with Gmail/Airtable. Setup needs Zoom, Microsoft, ClickUp credentials, AI API, and SMTP.
Sequence: Trigger → Zoom data → Filter 24h → Transcript → AI summary/email → Sub-workflow for tasks/calls.
New buyers can create an account from the cart to unlock a controlled $10 first-purchase credit on eligible orders of $25+.
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How to import this workflow into n8n
- 1Purchase or download the workflow to get the n8n workflow JSON file.
- 2In your n8n instance, open Workflows and choose "Import from File" (or paste the JSON with Ctrl+V on the canvas).
- 3Open each node marked with a credential warning and connect your own accounts and API keys.
- 4Run the workflow once manually to verify the data flow, then toggle it to Active.
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