Gmail Automation Workflows
1,136 ready-made Gmail workflows for n8n, Make, Zapier, Activepieces, and Pipedream. Email parsing, auto-replies, attachment handling, and inbox-driven workflows.
Automate Client Engagement and Management with Notion, Gmail, and GPT-4o
Streamline your client communications and management by automating welcome emails, check-ins, feedback requests, and re-engagements using Notion, Gmail, and GPT-4o.
n8n$9.99Automate Invoice Detection in Gmail and Notify via Slack
Streamline your workflow by automatically detecting invoices in your Gmail inbox and sending real-time notifications to Slack. Ideal for freelancers and finance teams managing numerous email invoices.
n8n$9.99Automate Gmail Inbox Organization with AI-Powered Archiving and Labeling
Streamline your Gmail inbox management by automatically archiving irrelevant emails and categorizing important ones with AI-driven labels for MustRead and NotNeed.
n8n$14.99Automated B2B Prospecting with RapidAPI, Hunter.io, GPT & Gmail
Automate your B2B prospecting by finding local businesses and sending AI-personalized outreach emails to qualified contacts. **What This Workflow Does** This workflow acts as a powerful AI Sales Assistant, automating your entire B2B lead generation process for local businesses. It saves you countless hours of manual research and outreach by intelligently finding prospects, enriching their data, and drafting personalized emails tailored to their specific business needs. Stop prospecting manually and start scaling your outreach efforts effectively. **How It Works** The process is designed to be both smart and efficient: - **Find Businesses**: It starts by searching for local businesses based on your criteria (e.g., engineering in London). - **Qualify & Enrich**: It filters out businesses without a website. For the valid ones, it scrapes the website's title and description to understand what they do. - **Identify Contacts**: Using Hunter.io, it finds professional email contacts associated with the company and verifies their validity to ensure high-quality leads. - **Generate AI-Personalized Emails**: For each valid contact, it uses OpenAI to write a unique, short, and professional outreach email. The AI uses the scraped website information to create a personalized hook, showing you've done your research. - **Send & Organize**: The final email is sent automatically via your Gmail account. If a business has no website, a follow-up task is created in your Google Tasks for manual review. **Key Benefits** - **Save Time**: Automate a time-consuming prospecting process from start to finish. - **Increase Reply Rates**: Engage prospects with personalized emails, not generic templates. - **Scale Your Outreach**: Generate and contact dozens of qualified leads effortlessly. - **Stay Organized**: Never lose a lead, thanks to the integrated task management for manual follow-ups.
n8n$14.99Automate Lead Outreach with Google Sheets and Gmail in n8n
Automatically fetch new leads from Google Sheets, send personalized emails via Gmail, and update lead status to 'Contacted' every 60 minutes using n8n.
n8n$4.99Automate Meeting Summaries with Fireflies, Gemini, and Gmail
This workflow automates the retrieval of meeting transcripts from Fireflies.ai, summarizes them using Google Gemini, and sends the summaries via Gmail.
n8n$14.99Real-time Email Tag Assistant with Gmail, OpenAI GPT, and PGVector
# Email real-time RAG Assistant with Gmail, OpenAI & PGVector ## Who's it for This workflow is ideal for: - Professionals - Project managers - Sales and support teams - Anyone managing high volumes of Gmail messages It enables fast and intelligent search through your email inbox using **natural language queries**. --- ## How it works / What it does - Continuously monitors your **Gmail inbox** for new emails. - Extracts **email content and metadata** (subject, body, sender, date). - Converts email content into **vector embeddings** using OpenAI. - Stores embeddings in a **PostgreSQL database with PGVector**. - A **conversational AI agent** performs **semantic search** on your stored email history. - Supports **time-sensitive** and **context-aware** responses via OpenAI Chat model. --- ## How to set up 1. **Connect your Gmail account** to the Gmail trigger node (with API access enabled). 2. **Configure OpenAI credentials** for the Embedding and Chat nodes. 3. **Set up a PostgreSQL database** with the **PGVector extension** enabled. 4. **Import the workflow** into your n8n instance (Cloud or Self-hosted). 5. **Customize parameters** like polling frequency, embedding settings, or vector query depth. --- ## Requirements - An n8n instance (Self-hosted or Cloud) - A Gmail account with API access - An OpenAI API Key - A PostgreSQL database with PGVector extension installed --- ## How to customize the workflow - **Email Filtering**: Change filters in the Gmail trigger to watch specific labels or senders. - **Text Splitting Granularity**: Adjust `chunkSize` and `chunkOverlap` in the text splitter node. - **Query Depth**: Modify `topK` in the vector search node to retrieve more or fewer similar results. - **Prompt Tuning**: Customize the system message or agent instructions in the RAG node. - **Workflow Extensions**: Add notifications, error logging, Slack/Telegram alerts, or data exports.
n8n$9.99Automate Daily Newsletter Summaries from Gmail Using GPT-4.1-Mini
This workflow automatically fetches newsletters from Gmail, summarizes them using GPT-4.1-Mini, and emails a daily digest to your inbox. It streamlines the process of keeping up with daily news by providing concise summaries.
n8n$9.99Automated Cold Email Outreach with Gmail & Google Sheets
**Description:** Boost your sales pipeline with this fully automated Cold Email Outreach workflow in n8n, integrating Gmail and Google Sheets. This template sends cold emails daily at 2 PM to leads fetched from a Google Sheet. Once an email is sent, the workflow updates the lead's status to prevent duplicates. **Features:** - Daily scheduled trigger at 2 PM - Fetches leads with status not emailed from Google Sheets - Sends emails via Gmail - Updates lead status in Google Sheets post-email - Batch processing for efficient outreach Perfect for freelancers, agencies, and startups looking to automate lead engagement and track responses in real-time—all without writing a single line of code.
n8n$4.99Automate End-of-Day Recruitment Rejection Emails Using Google Sheets and Gmail
Streamline your recruitment process by automatically sending personalized rejection emails to candidates at the end of each day using Google Sheets and Gmail. This workflow ensures timely communication while preventing duplicate sends.
n8n$9.99Automate Gmail Email Categorization with OpenAI's GPT-4 Mini
This workflow leverages OpenAI's GPT-4 Mini to automatically categorize incoming Gmail messages into Business, Meetings, Cold Emails, and Random categories, enhancing your email management efficiency.
n8n$4.99Automate Note-Taking and Email Delivery with LINE, Supabase, and Gmail
Capture and manage text and voice notes from LINE, store them in Supabase, and receive daily email summaries via Gmail.
n8n$14.99Automate Daily Curated Newsletters with Perplexity and Gmail
Effortlessly generate and format a daily newsletter with curated news from Perplexity, delivered directly to your Gmail drafts.
n8n$9.99Automate Preventive Maintenance Invites with Google Sheets and Gmail
Streamline your preventive maintenance scheduling by automatically sending personalized calendar invites from Google Sheets data via Gmail.
n8n$4.99Automate Gmail Prioritization with AI Summaries and Slack Alerts
This n8n workflow automates the prioritization of Gmail emails by using AI to summarize and classify messages. It sends high-priority alerts to Slack and logs lower-priority messages in Google Sheets, helping busy teams manage their inbox efficiently.
n8n$9.99Automate LinkedIn Job Sourcing and Outreach with Apify, Gemini AI, and Gmail
This n8n workflow automates job data collection from LinkedIn, identifies decision-makers, generates personalized AI messages, and drafts emails in Gmail using Apify, Google Sheets, and Gemini AI.
n8n$14.99Automate PDF Document Creation and Distribution with Google Sheets and Gmail
This workflow automates the creation and distribution of personalized business documents in PDF format using data from Google Sheets. It integrates with CraftMyPDF for document generation, Google Drive for storage, and Gmail for email distribution.
n8n$9.99Automate Gmail Organization and Urgent Notifications with AI
This workflow automates the organization of your Gmail inbox using AI to categorize emails and send urgent notifications via Telegram and WhatsApp. It ensures you never miss critical messages while keeping your inbox tidy.
n8n$14.99Automatically Classify and Label Gmail Emails with Google Gemini AI
### Description Quickly organize your inbox with AI! This simple workflow automatically classifies incoming emails into different categories - like High Priority, Work Related, or Promotions - and applies Gmail labels accordingly. Setup takes less than 2 minutes, and it runs 24/7, helping you stay focused on what matters most without manual sorting. ### Tools/Services Needed * Gmail: To trigger the workflow and label emails. * Google Gemini (or any LLM Model): To intelligently classify email content. ### How It Works 1. Gmail Trigger: Detects every new incoming email. 2. Text Classifier Node: Classifies the email content into predefined categories. 3. Google Gemini Chat Model: Provides the AI-powered understanding behind the classification. 4. Conditional Labeling: - If the email is High Priority, label it accordingly. - If it's Work Related (e.g., internal emails), apply the work label. - If it's a Promotion, sort it into the promotions label. 5. Gmail Labeling: Automatically adds the correct label to the email. ### Setup Instructions * Connect your Gmail account to n8n. * Connect your Google Gemini (or other LLM) credentials. * Customize the categories and labels if needed. * Activate the workflow - and that's it! ### Notes * You can easily add more categories (like Finance, Newsletters, etc.) by adjusting the classification prompt. * Works best with a clean and minimal set of categories to avoid overlap. * Can be adapted to work with any other large language model (OpenAI, Claude, etc.) if preferred.
n8n$9.99Automate Gmail Inbox Organization with AI-Powered Labeling
Streamline your Gmail inbox by automatically categorizing and labeling emails using AI and custom Google Sheets configurations.
n8n$14.99Automate Email Triage and Summarization with Gmail, GPT-4, and Notion
Streamline your email management by automatically classifying, summarizing, and storing emails using Gmail, GPT-4, and Notion. This workflow helps prioritize your inbox, ensuring you focus on important emails while archiving insights for future reference.
n8n$14.99Automate Weekly AI News Digest with Perplexity AI and Gmail
This workflow automates the delivery of a weekly AI news digest to your inbox, utilizing Perplexity AI for research and Gmail for distribution. It categorizes news into key areas and formats them into an HTML email.
n8n$4.99Automate Follow-Up Reminders with AI and Human Approval via Gmail
This workflow automates follow-up reminders by leveraging AI to suggest and book meetings, while incorporating human approval to ensure accuracy and relevance.
n8n$14.99Automate Resume Evaluation Using AI with Gmail and Notion Integration
Streamline the hiring process by automatically scoring resumes against job profiles using AI. This workflow integrates Gmail, Notion, and Google Sheets to efficiently manage and evaluate candidate applications.
n8n$14.99
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