Gmail Automation Workflows
1,136 ready-made Gmail workflows for n8n, Make, Zapier, Activepieces, and Pipedream. Email parsing, auto-replies, attachment handling, and inbox-driven workflows.
Automate Cold Email Outreach with Gmail and Google Sheets
Streamline your cold email outreach by automating lead retrieval from Google Sheets, sending personalized emails via Gmail, and updating contact statuses to prevent duplicate outreach.
n8n$4.99Automatically Rename Gmail Attachments with GPT-4 and Save to Google Drive
## Automatically Rename Gmail Attachments with AI and Save to Google Drive ### Who is this for? This workflow is perfect for anyone who regularly receives important email attachments like reports, invoices, or PDFs and wants them: - Renamed using clean AI-generated filenames - Automatically saved to a specific Google Drive folder - Neatly organized without manual work It is ideal for freelancers, business owners, accountants, and productivity enthusiasts. ### What does it solve? Manually naming and organizing email attachments takes time and often leads to messy files. This workflow solves that by: - Automatically downloading unread Gmail attachments - Using AI to understand the content and generate clean, consistent filenames - Saving the renamed files to your chosen Google Drive folder - Marking emails as read after processing No more confusing filenames like Attachment1.pdf. ### How it works 1. The workflow runs on a scheduled interval (every hour by default). 2. It checks Gmail for any unread emails with attachments. 3. For each email: - Downloads attachments - Extracts and reads PDF content - Uses AI to generate a new filename in the format: `YYYYMMDD-keyword-summary.pdf` 4. Saves the file to Google Drive with the new name. 5. Marks the email as read to avoid duplicates. ### How to set up? 1. Connect these accounts in your n8n credentials: - Gmail (OAuth2) - Google Drive (OAuth2) - OpenAI (API key) 2. Update the folder URL in the Google Drive node to your target folder. 3. Optional: adjust the trigger interval if you want it to run more or less often. ### How to customize this workflow to your needs - Change the AI prompt to create different naming rules, such as including sender or topic. - Dynamically set Drive folders based on email sender or subject.
n8n$9.99Categorize and Label Incoming Gmail Emails Automatically with GPT-4o Mini
Sort New Gmail messages by category with AI ## Who's it for This workflow is perfect for individuals or teams who receive a high volume of emails and want to automatically organize them into Gmail labels using AI. No coding required! **For sorting existing email messages in your Gmail inbox, please use this free workflow: [Categorize and Label Existing Gmail Emails Automatically with GPT-4o mini](https://n8n.io/workflows/6031-convey-template-purpose-with-key-services-gmail-gpt-4o-mini-using-action-verb-structure/).** ## What it does It automatically processes new Gmail emails, skips those that already have labels, sends the content to an AI Agent powered by GPT-4o mini, and applies a relevant label based on the content. All labels must exist in Gmail beforehand. ## How it works 1. **Gmail Trigger** - Activates on new email received. 2. **Filter** - Skips emails that already have a label. 3. **AI Agent (GPT-4o mini)** - Analyzes the message and decides which label fits best. 4. **Structured Output Parser** - Formats the AI output into a clean JSON. 5. **Switch Node** - Routes each email to the correct label path based on the AI result. 6. **Gmail Nodes** - Assign the Gmail label to the original email. ## Requirements - Gmail account connected to n8n - Pre-created labels in Gmail matching the AI categories - OpenAI credentials with GPT-4o mini access - n8n's AI Agent & Structured Output Parser nodes ## How to set up 1. Open the workflow and adjust the **trigger interval** (e.g., every minute, hours, or Custom using Cron) 2. Check that the **Filter** skips emails with existing labels 3. Define your categories in the **AI Agent prompt** and make sure they match the Gmail labels 4. Configure the **Switch Node** conditions for each category 5. Ensure each **Gmail Label Node** applies the correct label 6. Save and activate the workflow ## How to customize the workflow - Add or remove categories in the AI prompt & Switch Node - Fine-tune prompt instructions to match your specific use case
n8n$14.99Automate Daily Email Summaries with OpenAI and Gmail
This workflow generates a daily summary of your emails using OpenAI, providing a concise overview of important conversations and action items. It automates the end-of-day review process by delivering a structured summary to your inbox.
n8n$9.99Hotel Guest Journey Automation with Gmail & Google Sheets
**Automate your entire guest communication journey from booking to post-stay with personalized welcome emails, review requests, and daily operational reports.** Perfect for hotels, B&Bs, and short-term rental properties looking to enhance guest experience while reducing manual work and improving operational efficiency. ## How it works 1. **Pre-arrival welcome emails** - Automatically sends personalized welcome emails 1-2 days before guest check-in with reservation details, hotel amenities, and contact information. 2. **Post-stay review requests** - Sends automated review request emails 24 hours after checkout with Google Reviews links and return guest discount codes. 3. **Daily staff reports** - Generates comprehensive arrival/departure reports every morning at 6 AM for front desk, housekeeping, and management teams. 4. **Smart tracking** - Prevents duplicate emails by automatically updating tracking status in your Google Sheets database. 5. **Professional templates** - Uses responsive HTML email templates that work across all devices and email clients. ## Set up steps 1. **Connect Google Sheets** - Link your hotel reservation spreadsheet (must include columns for guest details, check-in/out dates, and email tracking). 2. **Configure Gmail account** - Set up Gmail credentials for sending automated emails. 3. **Customize hotel information** - Update hotel name, contact details, and branding in the Edit Fields nodes. 4. **Set staff email addresses** - Configure recipient addresses for daily operational reports. 5. **Adjust timing** - Modify schedule triggers if you want different timing for emails and reports (currently set to every 6 hours for guest emails and 6 AM daily for staff reports). **Time investment:** ~30 minutes for initial setup, then fully automated operation.
n8n$14.99Streamline Gmail Operations with AI-Enhanced MCP Server
Expose Gmail's full API as a single Server-Sent Events (SSE) endpoint for AI agents, enabling streamlined email management with over 20 operations.
n8n$14.99Automatically Log Gmail Emails to Google Sheets
Effortlessly transfer Gmail emails to Google Sheets by adding each email as a new row, ensuring organized and accessible data management.
MakeFreeAutomate Google Calendar Events from Gmail Keywords
This workflow automatically creates Google Calendar events from Gmail emails containing specific keywords, streamlining your scheduling process.
n8n$4.99Automate Appointment Letter Creation and HR Approval with Google Docs and Gmail
Streamline the appointment letter process by automating document creation, HR approval, and email delivery using Google Docs, Google Drive, and Gmail.
n8n$9.99Automate Support Ticket Creation with Gmail, Trello, and Slack Notifications
Streamline your customer support by automatically converting emails into Trello tickets, sending confirmation emails, and notifying your team via Slack.
n8n$4.99Automate Gmail Inbox Organization with AI-Powered Email Classification
Streamline your Gmail inbox by automatically classifying and labeling emails using AI, ensuring efficient organization and prioritization.
n8n$4.99Scheduled Deletion of Spam Emails in Gmail
Automate the deletion of spam emails in Gmail by scheduling regular clean-ups, saving you time and keeping your inbox tidy.
n8n$4.99Automate Voice Appointment Reminders with Google Calendar and Gmail
This workflow automates the process of sending voice reminders for appointments by generating audio messages and emailing them to clients. It integrates Google Calendar for appointment tracking, ElevenLabs for voice message generation, and Gmail for delivery.
n8n$9.99Automate Gmail Email Categorization and Labeling with GPT-4o Mini
Effortlessly organize your existing Gmail inbox by categorizing and labeling emails using AI. This workflow processes unlabeled emails and applies appropriate labels based on content analysis.
n8n$14.99Automate Resume Screening from Gmail to Google Sheets with AI
This n8n workflow automates the process of collecting, extracting, and scoring resumes sent to a Gmail inbox. It uses AI to evaluate candidates and logs their scores in a Google Sheet, streamlining recruitment efforts.
n8n$4.99Automate Reddit Analysis and Insights Distribution via Slack and Gmail
This n8n workflow automates the process of monitoring Reddit, analyzing discussions using AI, and distributing insights to your team through Slack and Gmail. Ideal for market research, content inspiration, and competitive intelligence.
n8n$9.99Automate Daily AI-Summarized Email Digests from Gmail Labels
Streamline your email management by automatically generating daily digests of categorized emails using AI summarization, reducing clutter and enhancing productivity.
n8n$14.99Automate Influencer Campaigns with AI Scoring and Gmail Outreach
Streamline your influencer marketing by automating influencer discovery, scoring, and outreach with AI-driven insights and Gmail integration.
n8n$9.99Automate Customer Support with AI Across Gmail and Telegram
Streamline your customer support by automating responses through Gmail and Telegram using AI, ensuring 24/7 availability and consistent communication.
n8n$14.99Daily Auto-Archive of Gmail Messages
## Who is this for? Professionals, solopreneurs, or productivity enthusiasts who want to keep their Gmail inbox clean and organized without manual effort. ## What problem does this solve? Manually archiving emails clutters your time and slows you down. This workflow automates inbox cleanup by removing the **INBOX** label from messages received over 24 hours ago. A perfect companion to AI-based labeling workflows, this keeps your inbox light and relevant. ## What this workflow does - Triggers every day at **4 AM** - Fetches Gmail messages from the **INBOX** that are **older than 24 hours** - Processes them one by one using the **Split Out** node - Removes the **INBOX** label, effectively archiving the messages ## Setup 1. Connect your Gmail account using OAuth2 credentials. 2. Customize the **Schedule Trigger** node to adjust the run time. 3. Modify the Gmail filter if you want to archive unread or labeled emails instead. ## How to customize this workflow to your needs - Schedule different frequencies (e.g., twice a day or weekly). ## ➜ Pairs Well With This complements the [Intelligent Email Organization with AI-Powered Content Classification](https://n8n.io/workflows/4557-intelligent-email-organization-with-ai-powered-content-classification-for-gmail/) workflow. Use that to **label emails smartly using AI**, and this one to **auto-archive** them for a clean, clutter-free inbox.
n8n$4.99Automate New Customer Onboarding with HubSpot, Google Calendar, and AI-Powered Gmail
This **n8n workflow** streamlines the onboarding process for new customers by automating personalized email communication, calendar scheduling, and contact assignment in HubSpot. It is perfect for businesses looking to ensure a smooth and personalized onboarding experience for new clients. --- ## Who is this for? - Customer success teams who need to onboard new clients efficiently. - Sales teams who want to ensure smooth transitions from prospect to customer. - Small businesses that want to automate customer onboarding without complex systems. --- ## What problem is this workflow solving? This workflow reduces the manual effort involved in onboarding new customers by: - Automatically sending personalized welcome emails. - Scheduling a welcome meeting using a calendar tool. - Assigning the customer to a Customer Success Manager (CSM) in HubSpot. --- ## What this workflow does 1. **Trigger via Webhook or HubSpot**: - The workflow can be triggered either by a webhook (direct API call) or a HubSpot trigger (e.g., when a new contact is created). 2. **HubSpot Connection**: - Retrieves the list of HubSpot owners (users with contact access). - Identifies the owner of the new contact. 3. **Calendar Management**: - Utilizes a Calendar Agent to schedule a welcome meeting with the new customer. - The Calendar Agent can create, update, or delete events as needed. 4. **Personalized Email Creation**: - Uses an AI-powered Email Writer (OpenAI) to generate a personalized welcome email. - Transforms the email text into HTML for a polished format. 5. **Email Sending via Gmail**: - Sends the personalized email to the customer using Gmail. - Sets the new contact's owner in HubSpot for further communication tracking. --- ## Setup 1. Webhook Setup in n8n: - Create a new workflow and add a **Webhook** node. - Set the Webhook URL path (e.g., `/webhook-customer-onboarding`). - Make sure the workflow is active. 2. Webhook Setup in HubSpot: - Go to **HubSpot Developer Account**. - Navigate to **Settings > Integrations > Webhooks**. - Create a new webhook and set the URL as the n8n Webhook URL. - Choose **POST** as the request method. - Test the webhook to ensure it triggers the workflow in n8n. 3. Calendar Agent Configuration: - The Calendar Agent can be configured to create, update, or delete events. - Connect it to your calendar tool (Google Calendar, Outlook, etc.). - Customize the calendar event details (title, description, time). 4. Email Writer Setup: - Customize the AI prompt in the Email Writer node to match your brand's voice. - Adjust the email text format for your specific needs. 5. Gmail Integration: - Connect your Gmail account in n8n. - Set the recipient email to the new customer's email address. --- ## How to customize this workflow to your needs - **Modify the AI-Powered Email**: - Adjust the email prompt for the AI model to create a different welcome message. - Change the email format or add custom variables (e.g., customer name, service details). - **Customize Calendar Settings**: - Set default time slots for welcome meetings. - Specify which calendar to use for scheduling. - **Add Additional Steps**: - Extend the workflow to automatically assign the customer to a specific HubSpot list. - Add a follow-up email or survey after the welcome meeting. --- This workflow is perfect for businesses seeking an efficient and personalized onboarding process, ensuring new customers feel welcomed and supported from day one.
n8n$24.99Automate AI Newsletters with OpenAI and Gmail
Effortlessly create and send AI-focused newsletters using OpenAI and Gmail. This n8n workflow fetches the latest AI news, formats it into a structured newsletter, and delivers it automatically at your preferred schedule.
n8n$4.99Automatically Organize Gmail Attachments in Google Drive by Sender
This workflow automates the process of organizing Gmail attachments into Google Drive folders based on the sender's email address, ensuring efficient file management and reducing manual effort.
n8n$14.99Automate Birthday Discount Emails with Google Sheets and Gmail
This workflow automatically sends personalized birthday discount emails to customers by integrating Google Sheets and Gmail, enhancing customer loyalty and driving sales.
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