Gmail Automation Workflows
1,138 ready-made Gmail workflows for n8n, Make, Zapier, Activepieces, and Pipedream. Email parsing, auto-replies, attachment handling, and inbox-driven workflows.
Automate Resume Evaluation Using AI with Gmail and Notion Integration
Streamline the hiring process by automatically scoring resumes against job profiles using AI. This workflow integrates Gmail, Notion, and Google Sheets to efficiently manage and evaluate candidate applications.
n8n$14.99Automate LinkedIn Job Sourcing and Outreach with Apify, Gemini AI, and Gmail
This n8n workflow automates job data collection from LinkedIn, identifies decision-makers, generates personalized AI messages, and drafts emails in Gmail using Apify, Google Sheets, and Gemini AI.
n8n$14.99Streamline Gmail Operations with AI-Enhanced MCP Server
Expose Gmail's full API as a single Server-Sent Events (SSE) endpoint for AI agents, enabling streamlined email management with over 20 operations.
n8n$14.99Categorize and Label Incoming Gmail Emails Automatically with GPT-4o Mini
Sort New Gmail messages by category with AI ## Who's it for This workflow is perfect for individuals or teams who receive a high volume of emails and want to automatically organize them into Gmail labels using AI. No coding required! **For sorting existing email messages in your Gmail inbox, please use this free workflow: [Categorize and Label Existing Gmail Emails Automatically with GPT-4o mini](https://n8n.io/workflows/6031-convey-template-purpose-with-key-services-gmail-gpt-4o-mini-using-action-verb-structure/).** ## What it does It automatically processes new Gmail emails, skips those that already have labels, sends the content to an AI Agent powered by GPT-4o mini, and applies a relevant label based on the content. All labels must exist in Gmail beforehand. ## How it works 1. **Gmail Trigger** - Activates on new email received. 2. **Filter** - Skips emails that already have a label. 3. **AI Agent (GPT-4o mini)** - Analyzes the message and decides which label fits best. 4. **Structured Output Parser** - Formats the AI output into a clean JSON. 5. **Switch Node** - Routes each email to the correct label path based on the AI result. 6. **Gmail Nodes** - Assign the Gmail label to the original email. ## Requirements - Gmail account connected to n8n - Pre-created labels in Gmail matching the AI categories - OpenAI credentials with GPT-4o mini access - n8n's AI Agent & Structured Output Parser nodes ## How to set up 1. Open the workflow and adjust the **trigger interval** (e.g., every minute, hours, or Custom using Cron) 2. Check that the **Filter** skips emails with existing labels 3. Define your categories in the **AI Agent prompt** and make sure they match the Gmail labels 4. Configure the **Switch Node** conditions for each category 5. Ensure each **Gmail Label Node** applies the correct label 6. Save and activate the workflow ## How to customize the workflow - Add or remove categories in the AI prompt & Switch Node - Fine-tune prompt instructions to match your specific use case
n8n$14.99Automate Daily Email Summaries with OpenAI and Gmail
This workflow generates a daily summary of your emails using OpenAI, providing a concise overview of important conversations and action items. It automates the end-of-day review process by delivering a structured summary to your inbox.
n8n$9.99Automate Cold Email Outreach with Gmail and Google Sheets
Streamline your cold email outreach by automating lead retrieval from Google Sheets, sending personalized emails via Gmail, and updating contact statuses to prevent duplicate outreach.
n8n$4.99Automatically Log Gmail Emails to Google Sheets
Effortlessly transfer Gmail emails to Google Sheets by adding each email as a new row, ensuring organized and accessible data management.
MakeFreeAutomate Influencer Campaigns with AI Scoring and Gmail Outreach
Streamline your influencer marketing by automating influencer discovery, scoring, and outreach with AI-driven insights and Gmail integration.
n8n$9.99Automate Appointment Letter Creation and HR Approval with Google Docs and Gmail
Streamline the appointment letter process by automating document creation, HR approval, and email delivery using Google Docs, Google Drive, and Gmail.
n8n$9.99Automate New Customer Onboarding with HubSpot, Google Calendar, and AI-Powered Gmail
This **n8n workflow** streamlines the onboarding process for new customers by automating personalized email communication, calendar scheduling, and contact assignment in HubSpot. It is perfect for businesses looking to ensure a smooth and personalized onboarding experience for new clients. --- ## Who is this for? - Customer success teams who need to onboard new clients efficiently. - Sales teams who want to ensure smooth transitions from prospect to customer. - Small businesses that want to automate customer onboarding without complex systems. --- ## What problem is this workflow solving? This workflow reduces the manual effort involved in onboarding new customers by: - Automatically sending personalized welcome emails. - Scheduling a welcome meeting using a calendar tool. - Assigning the customer to a Customer Success Manager (CSM) in HubSpot. --- ## What this workflow does 1. **Trigger via Webhook or HubSpot**: - The workflow can be triggered either by a webhook (direct API call) or a HubSpot trigger (e.g., when a new contact is created). 2. **HubSpot Connection**: - Retrieves the list of HubSpot owners (users with contact access). - Identifies the owner of the new contact. 3. **Calendar Management**: - Utilizes a Calendar Agent to schedule a welcome meeting with the new customer. - The Calendar Agent can create, update, or delete events as needed. 4. **Personalized Email Creation**: - Uses an AI-powered Email Writer (OpenAI) to generate a personalized welcome email. - Transforms the email text into HTML for a polished format. 5. **Email Sending via Gmail**: - Sends the personalized email to the customer using Gmail. - Sets the new contact's owner in HubSpot for further communication tracking. --- ## Setup 1. Webhook Setup in n8n: - Create a new workflow and add a **Webhook** node. - Set the Webhook URL path (e.g., `/webhook-customer-onboarding`). - Make sure the workflow is active. 2. Webhook Setup in HubSpot: - Go to **HubSpot Developer Account**. - Navigate to **Settings > Integrations > Webhooks**. - Create a new webhook and set the URL as the n8n Webhook URL. - Choose **POST** as the request method. - Test the webhook to ensure it triggers the workflow in n8n. 3. Calendar Agent Configuration: - The Calendar Agent can be configured to create, update, or delete events. - Connect it to your calendar tool (Google Calendar, Outlook, etc.). - Customize the calendar event details (title, description, time). 4. Email Writer Setup: - Customize the AI prompt in the Email Writer node to match your brand's voice. - Adjust the email text format for your specific needs. 5. Gmail Integration: - Connect your Gmail account in n8n. - Set the recipient email to the new customer's email address. --- ## How to customize this workflow to your needs - **Modify the AI-Powered Email**: - Adjust the email prompt for the AI model to create a different welcome message. - Change the email format or add custom variables (e.g., customer name, service details). - **Customize Calendar Settings**: - Set default time slots for welcome meetings. - Specify which calendar to use for scheduling. - **Add Additional Steps**: - Extend the workflow to automatically assign the customer to a specific HubSpot list. - Add a follow-up email or survey after the welcome meeting. --- This workflow is perfect for businesses seeking an efficient and personalized onboarding process, ensuring new customers feel welcomed and supported from day one.
n8n$24.99Automate Voice Appointment Reminders with Google Calendar and Gmail
This workflow automates the process of sending voice reminders for appointments by generating audio messages and emailing them to clients. It integrates Google Calendar for appointment tracking, ElevenLabs for voice message generation, and Gmail for delivery.
n8n$9.99Automate Resume Screening from Gmail to Google Sheets with AI
This n8n workflow automates the process of collecting, extracting, and scoring resumes sent to a Gmail inbox. It uses AI to evaluate candidates and logs their scores in a Google Sheet, streamlining recruitment efforts.
n8n$4.99Automate Customer Support with AI Across Gmail and Telegram
Streamline your customer support by automating responses through Gmail and Telegram using AI, ensuring 24/7 availability and consistent communication.
n8n$14.99Automate Google Calendar Events from Gmail Keywords
This workflow automatically creates Google Calendar events from Gmail emails containing specific keywords, streamlining your scheduling process.
n8n$4.99Automate Reddit Analysis and Insights Distribution via Slack and Gmail
This n8n workflow automates the process of monitoring Reddit, analyzing discussions using AI, and distributing insights to your team through Slack and Gmail. Ideal for market research, content inspiration, and competitive intelligence.
n8n$9.99Automate Birthday Discount Emails with Google Sheets and Gmail
This workflow automatically sends personalized birthday discount emails to customers by integrating Google Sheets and Gmail, enhancing customer loyalty and driving sales.
n8n$4.99Automate AI Newsletters with OpenAI and Gmail
Effortlessly create and send AI-focused newsletters using OpenAI and Gmail. This n8n workflow fetches the latest AI news, formats it into a structured newsletter, and delivers it automatically at your preferred schedule.
n8n$4.99Daily Auto-Archive of Gmail Messages
## Who is this for? Professionals, solopreneurs, or productivity enthusiasts who want to keep their Gmail inbox clean and organized without manual effort. ## What problem does this solve? Manually archiving emails clutters your time and slows you down. This workflow automates inbox cleanup by removing the **INBOX** label from messages received over 24 hours ago. A perfect companion to AI-based labeling workflows, this keeps your inbox light and relevant. ## What this workflow does - Triggers every day at **4 AM** - Fetches Gmail messages from the **INBOX** that are **older than 24 hours** - Processes them one by one using the **Split Out** node - Removes the **INBOX** label, effectively archiving the messages ## Setup 1. Connect your Gmail account using OAuth2 credentials. 2. Customize the **Schedule Trigger** node to adjust the run time. 3. Modify the Gmail filter if you want to archive unread or labeled emails instead. ## How to customize this workflow to your needs - Schedule different frequencies (e.g., twice a day or weekly). ## ➜ Pairs Well With This complements the [Intelligent Email Organization with AI-Powered Content Classification](https://n8n.io/workflows/4557-intelligent-email-organization-with-ai-powered-content-classification-for-gmail/) workflow. Use that to **label emails smartly using AI**, and this one to **auto-archive** them for a clean, clutter-free inbox.
n8n$4.99Automate Gmail Email Categorization and Labeling with GPT-4o Mini
Effortlessly organize your existing Gmail inbox by categorizing and labeling emails using AI. This workflow processes unlabeled emails and applies appropriate labels based on content analysis.
n8n$14.99Automate Daily AI-Summarized Email Digests from Gmail Labels
Streamline your email management by automatically generating daily digests of categorized emails using AI summarization, reducing clutter and enhancing productivity.
n8n$14.99Automatically Organize Gmail Attachments in Google Drive by Sender
This workflow automates the process of organizing Gmail attachments into Google Drive folders based on the sender's email address, ensuring efficient file management and reducing manual effort.
n8n$14.99Automate Email Triage with GPT-4.1 and Gmail Auto-Responses
Streamline your email management by automatically classifying and responding to new Gmail messages using GPT-4.1. This workflow labels emails, sends auto-replies, and logs contacts in Google Sheets.
n8n$14.99Automate Email Header Analysis for Security Insights in Gmail
Enhance your email security by automating the analysis of Gmail email headers to detect IP reputation, spoofing, and sender authenticity.
n8n$19.99Scheduled Deletion of Spam Emails in Gmail
Automate the deletion of spam emails in Gmail by scheduling regular clean-ups, saving you time and keeping your inbox tidy.
n8n$4.99
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