Gmail Automation Workflows
1,136 ready-made Gmail workflows for n8n, Make, Zapier, Activepieces, and Pipedream. Email parsing, auto-replies, attachment handling, and inbox-driven workflows.
Automate Support Ticket Creation with Gmail, Trello, and Slack Notifications
Streamline your customer support by automatically converting emails into Trello tickets, sending confirmation emails, and notifying your team via Slack.
n8n$4.99Automatically Log Gmail Emails to Google Sheets
Effortlessly transfer Gmail emails to Google Sheets by adding each email as a new row, ensuring organized and accessible data management.
MakeFreeAutomate Influencer Campaigns with AI Scoring and Gmail Outreach
Streamline your influencer marketing by automating influencer discovery, scoring, and outreach with AI-driven insights and Gmail integration.
n8n$9.99Automate New Customer Onboarding with HubSpot, Google Calendar, and AI-Powered Gmail
This **n8n workflow** streamlines the onboarding process for new customers by automating personalized email communication, calendar scheduling, and contact assignment in HubSpot. It is perfect for businesses looking to ensure a smooth and personalized onboarding experience for new clients. --- ## Who is this for? - Customer success teams who need to onboard new clients efficiently. - Sales teams who want to ensure smooth transitions from prospect to customer. - Small businesses that want to automate customer onboarding without complex systems. --- ## What problem is this workflow solving? This workflow reduces the manual effort involved in onboarding new customers by: - Automatically sending personalized welcome emails. - Scheduling a welcome meeting using a calendar tool. - Assigning the customer to a Customer Success Manager (CSM) in HubSpot. --- ## What this workflow does 1. **Trigger via Webhook or HubSpot**: - The workflow can be triggered either by a webhook (direct API call) or a HubSpot trigger (e.g., when a new contact is created). 2. **HubSpot Connection**: - Retrieves the list of HubSpot owners (users with contact access). - Identifies the owner of the new contact. 3. **Calendar Management**: - Utilizes a Calendar Agent to schedule a welcome meeting with the new customer. - The Calendar Agent can create, update, or delete events as needed. 4. **Personalized Email Creation**: - Uses an AI-powered Email Writer (OpenAI) to generate a personalized welcome email. - Transforms the email text into HTML for a polished format. 5. **Email Sending via Gmail**: - Sends the personalized email to the customer using Gmail. - Sets the new contact's owner in HubSpot for further communication tracking. --- ## Setup 1. Webhook Setup in n8n: - Create a new workflow and add a **Webhook** node. - Set the Webhook URL path (e.g., `/webhook-customer-onboarding`). - Make sure the workflow is active. 2. Webhook Setup in HubSpot: - Go to **HubSpot Developer Account**. - Navigate to **Settings > Integrations > Webhooks**. - Create a new webhook and set the URL as the n8n Webhook URL. - Choose **POST** as the request method. - Test the webhook to ensure it triggers the workflow in n8n. 3. Calendar Agent Configuration: - The Calendar Agent can be configured to create, update, or delete events. - Connect it to your calendar tool (Google Calendar, Outlook, etc.). - Customize the calendar event details (title, description, time). 4. Email Writer Setup: - Customize the AI prompt in the Email Writer node to match your brand's voice. - Adjust the email text format for your specific needs. 5. Gmail Integration: - Connect your Gmail account in n8n. - Set the recipient email to the new customer's email address. --- ## How to customize this workflow to your needs - **Modify the AI-Powered Email**: - Adjust the email prompt for the AI model to create a different welcome message. - Change the email format or add custom variables (e.g., customer name, service details). - **Customize Calendar Settings**: - Set default time slots for welcome meetings. - Specify which calendar to use for scheduling. - **Add Additional Steps**: - Extend the workflow to automatically assign the customer to a specific HubSpot list. - Add a follow-up email or survey after the welcome meeting. --- This workflow is perfect for businesses seeking an efficient and personalized onboarding process, ensuring new customers feel welcomed and supported from day one.
n8n$24.99Automate Daily AI-Summarized Email Digests from Gmail Labels
Streamline your email management by automatically generating daily digests of categorized emails using AI summarization, reducing clutter and enhancing productivity.
n8n$14.99Automate Gmail Email Categorization and Labeling with GPT-4o Mini
Effortlessly organize your existing Gmail inbox by categorizing and labeling emails using AI. This workflow processes unlabeled emails and applies appropriate labels based on content analysis.
n8n$14.99Daily Auto-Archive of Gmail Messages
## Who is this for? Professionals, solopreneurs, or productivity enthusiasts who want to keep their Gmail inbox clean and organized without manual effort. ## What problem does this solve? Manually archiving emails clutters your time and slows you down. This workflow automates inbox cleanup by removing the **INBOX** label from messages received over 24 hours ago. A perfect companion to AI-based labeling workflows, this keeps your inbox light and relevant. ## What this workflow does - Triggers every day at **4 AM** - Fetches Gmail messages from the **INBOX** that are **older than 24 hours** - Processes them one by one using the **Split Out** node - Removes the **INBOX** label, effectively archiving the messages ## Setup 1. Connect your Gmail account using OAuth2 credentials. 2. Customize the **Schedule Trigger** node to adjust the run time. 3. Modify the Gmail filter if you want to archive unread or labeled emails instead. ## How to customize this workflow to your needs - Schedule different frequencies (e.g., twice a day or weekly). ## ➜ Pairs Well With This complements the [Intelligent Email Organization with AI-Powered Content Classification](https://n8n.io/workflows/4557-intelligent-email-organization-with-ai-powered-content-classification-for-gmail/) workflow. Use that to **label emails smartly using AI**, and this one to **auto-archive** them for a clean, clutter-free inbox.
n8n$4.99Automate Google Calendar Events from Gmail Keywords
This workflow automatically creates Google Calendar events from Gmail emails containing specific keywords, streamlining your scheduling process.
n8n$4.99Automate Email Triage with Gmail, GPT-4, and Slack Notifications
Streamline your email management by automatically classifying and summarizing emails using GPT-4, and receive categorized alerts in Slack. This workflow helps prioritize tasks and reduce inbox clutter.
n8n$14.99Categorize Gmail Emails Using GPT-4 Mini with Multi-Label Analysis
## Automatically Categorize Gmail Emails with GP-4o-mini Multi-Label Analysis ## Description The **Automatically Categorize Gmail Emails with GP-4o-mini Multi-Label Analysis** template is designed specifically for professionals, business owners, entrepreneurs, and anyone struggling to manage a high volume of daily emails. It solves common inbox problems such as email overload, missed important messages, manual sorting inefficiencies, and unorganized inbox clutter. By using intelligent content analysis powered by GP-4o-mini, this workflow automatically categorizes incoming Gmail messages with relevant labels, ensuring efficient email management and significantly boosting productivity. ## Workflow Overview ### How It Works - **Email Detection**: Continuously monitors your Gmail inbox every minute to detect new incoming emails. - **Content Extraction**: Retrieves key email components including sender details, subject line, and body content for analysis. - **Intelligent Labeling**: Utilizes GP-4o-mini AI to contextually analyze each email and assign 1-3 relevant labels based on your existing Gmail label structure. - **Automatic Application**: Applies the selected labels directly to your emails, equipped with robust error-handling mechanisms to ensure accuracy and reliability. ### Key Benefits - **Organized Inbox**: Automatically maintains inbox order and clarity. - **Time-Saving**: Reduces manual email management effort significantly. - **Customization**: Fully adaptable to specific labeling and organizational requirements. ## Pre-conditions Before using this template, ensure the following prerequisites are met: - Active Gmail account with OAuth2 enabled. - Active OpenAI account with GP-4o-mini API key. - Clearly defined labels set up in your Gmail account (e.g., Work, Personal, Urgent). ## Setup Instructions Follow these straightforward setup steps to activate the workflow: 1. **Connect Gmail Account** - Authorize your Gmail account using OAuth2 (takes approximately 2-3 minutes). 2. **Configure OpenAI GP-4o-mini API** - Enter and validate your GP-4o-mini API key to enable advanced email analysis. 3. **Establish Gmail Labels** - Ensure necessary labels are created within Gmail. Examples include Work, Personal, and Urgent. 4. **Activate and Verify** - Click the **Activate** button in n8n. - Send a test email to your Gmail inbox to confirm that labels are applied correctly. ## Customization Tips You can easily customize this workflow to fit your specific needs: - **Modify Gmail Labels**: Create and adapt labels to match your business or personal categorization strategy. - **Adjust GP-4o-mini Criteria**: Fine-tune the AI prompts to improve accuracy and relevance based on your unique email management needs. - **Expand the Workflow**: Integrate additional conditions, actions, or external applications to further automate and optimize your email management processes. Improve your daily workflow efficiency and achieve a clutter-free Gmail inbox by leveraging the power of GP-4o-mini today.
n8n$9.99Invoice Verification and Validation with Gmail, Drive, Sheets, and OCR AI
### **Description (Full, User-Centric & Sales-Driven):** Tired of manually verifying purchase order invoices every single day? This **plug-and-play n8n automation template** saves your accounts team hours of work by automatically downloading, storing, extracting, and validating invoice data against your master item sheet - all without human intervention. Perfect for **SMEs, startups, procurement teams, and accounts departments**, this automation handles **PO invoice verification** from **email to final validation** with 99% accuracy. --- ### **What This Automation Does End-to-End:** **Invoice Retrieval & Organization:** - Runs **Monday to Saturday, 8 hours/day** - Reads **invoices from specific vendor email(s)** (e.g., `abc@company.com`) - Extracts the **invoice date from the email subject** - Automatically **creates month & day-wise folders** in Google Drive - Uploads each invoice PDF into its respective folder **AI + OCR Data Extraction & Validation:** - Uses **OCR** to extract item data (name, quantity, rate, HSN, etc.) from each invoice PDF - Converts messy PDF data into clean structured format using **AI Agent Model** - Stores the data into a dedicated Google Sheet: **Store Invoice Data** **Invoice vs. Master Data Validation:** - Automatically fetches a second Google Sheet: **Store Master Data** - Compares each invoice item **line-by-line** with the master sheet: - Checks for **Item Code, Name, Price** mismatches - Calculates **price differences** and **total loss/gain per invoice** - Marks each line as **Matched / Mismatched** with notes **Final Reporting:** - Sends an **automated summary email** once all invoices are processed - Alerts if any mismatches found, allowing for early intervention --- ### **Example Output:** Check how data is validated in real time: - [Store Invoice Data Sheet](https://docs.google.com/spreadsheets/d/1QRHs6lRAZ95u9KirjUSqtdYxfYfCH_N_Uh80O_gm1Q/edit?usp=sharing) - [Store Master Data Sheet](https://docs.google.com/spreadsheets/d/1xRQ-WtNjNGtkgNwnhjmXddDQq9n_gpXe5it2aBfZPI/edit?usp=sharing) --- ### **Who Is This For?** - Accounts & Finance Teams - Procurement Departments - Growing Startups with Vendors - ERP/Automation Enthusiasts - Anyone tired of **manually checking vendor bills** --- ### **What You'll Get:** - Ready-to-import n8n workflow (JSON) - Setup Guide (PDF or Notion link) - Sample Google Sheet template - Email + Google Drive + OCR setup guide - AI Agent configuration tips - BONUS: Customization support (optional)
n8n$24.99Automate Gmail Attachment Backup to Google Drive
This n8n workflow automatically backs up email attachments from a specified sender in Gmail to a designated folder in Google Drive, ensuring secure and organized storage.
n8n$4.99Automate Email Management with AI and Gmail
This workflow intelligently manages Gmail emails by using AI to analyze, categorize, and respond to emails, while sending notifications for high-priority messages.
n8n$9.99Automate Daily Task Reminders with Google Sheets and Gmail
Streamline your team's productivity by automatically sending personalized task reminders via email for tasks due today using Google Sheets and Gmail.
n8n$4.99Automated Daily SEO Audits with HTML Reports via Gmail or Slack
Streamline your SEO efforts with automated daily audits that deliver comprehensive HTML reports via Gmail or Slack. This workflow identifies on-page and technical SEO issues, helping you maintain optimal website performance and improve search rankings.
n8n$4.99Automate Daily Sustainability Newsletters with AI and Gmail
This workflow automates the creation and distribution of a daily sustainability newsletter by scraping EU news, classifying articles using AI, and sending curated content via Gmail.
n8n$14.99Automated Sales Follow-up with GPT, AI-driven Research, and Gmail
This workflow contains community nodes that are only compatible with the self-hosted version of n8n. **GP-5 AI Lead Research & Auto-Email Agent - Instant Personalized Follow-Ups for Inbound Leads** Description: Turn every inbound lead into a booked meeting - automatically. For a step-by-step guide on how to build workflows like these, watch the free tutorial videos here: https://www.youtube.com/@Automatewithmarc This n8n workflow uses the latest GP-5 model as your 24/7 AI research and email assistant. The moment a prospect submits your lead form, the workflow: - Captures lead details (name, business URL, email, and inquiry). - Researches the lead's business online using the Avily AI search tool for relevant context. - Writes a highly-personalized email with GP-5, including a compelling subject line, friendly tone, and clear call-to-action to book a meeting. - Sends the email automatically via Gmail - no manual work required. Perfect for startups, agencies, SaaS companies, and B2B sales teams, this template ensures lightning-fast responses and higher conversion rates. **Key Features & Benefits:** - AI-powered research - pulls real, up-to-date insights on your leads before responding. - Natural, persuasive copywriting - GP-5 crafts emails that sound human, not robotic. - Instant follow-ups - zero delay from form submission to inbox. - Boost booking rates - every email includes your scheduling link (e.g., Calendly). - No-code automation - easily customize tone, style, or meeting link. **Ideal Use Cases:** - Automating inbound lead follow-up in marketing agencies. - Personalized outreach for B2B SaaS sales teams. - High-touch response for consultants and service providers. **Included Integrations:** - Form Trigger - capture lead data. - Avily Search Tool - enrich lead profiles with live research. - GP-5 Agent - craft tailored responses with contextual awareness. - Gmail - send professional follow-up emails instantly. **Pro Tip:** Pair this with your CRM in n8n to log every lead interaction and track conversions end-to-end.
n8n$9.99Automate Daily Overdue Task Reports from ClickUp to Gmail
This workflow automates the generation and delivery of daily reports for overdue tasks from ClickUp, sending them via Gmail to ensure team accountability and timely task completion.
n8n$9.99Automate Gmail Responses with AI and Telegram Approval
Streamline your email management by automatically generating AI-driven responses for Gmail, with approval via Telegram. Ideal for professionals seeking efficient, personalized communication.
n8n$14.99Automate Invoice Payment Reminders Using Google Sheets and Gmail
Streamline your invoicing process by automatically sending payment reminders for due or overdue invoices using Google Sheets and Gmail.
n8n$4.99Automate Event Registration & Follow-Ups with Gmail Reminders & Google Sheets
## How it works **Simplified registration**: Automatically captures sign-ups via optimized web forms. **Instant confirmations**: Immediately sends confirmation emails with event details and calendar invites. **Scheduled reminders**: Automatic reminder sequence before the event to maximize attendance. **Post-event follow-up**: Automatically collects feedback and nurtures participants. --- ## Set up steps 1. **Registration form**: Create or connect your event registration form. 2. **Calendar system**: Integrate with Google Calendar or Outlook to manage time slots. 3. **Email service**: Set up your sending platform (Gmail, SendGrid, Mailchimp). 4. **CRM integration**: Sync with your CRM for participant tracking. 5. **Feedback survey**: Prepare your post-event satisfaction questionnaire. 6. **Personalized sequences**: Tailor messages based on event type. --- ## Key Features **Optimized registration**: Responsive forms with real-time validation **Automatic calendar management**: Instantly adds to calendars and manages time slots **Smart reminders**: Progressive sequence (D-7, D-1, H-2) with personalized content **Complete tracking**: Monitors sign-ups, attendance, and participation rates **Multi-event support**: Manage multiple events and formats simultaneously **Mobile notifications**: Push alerts and SMS for urgent reminders **Automatic feedback**: Collects and analyzes participant feedback automatically **Detailed analytics**: Performance reports and improvement insights --- ## Supported Event Types - **Webinars**: Online sessions with auto-generated access links - **Conferences**: In-person events with seat and logistics management - **Trainings**: Learning sessions with progress tracking - **Meetings**: Internal meetings with invite coordination - **Workshops**: Practical sessions with materials and prerequisites --- ## Automated Sequence 1. **Sign-up** Immediate confirmation + calendar invitation 2. **D-7** Reminder email with detailed program 3. **D-1** Final reminder with practical info 4. **H-2** Last-minute notification with access links/details 5. **Post-event** Satisfaction survey + additional content
n8n$9.99Automate Invoice Detection and Payment Reminders via Gmail and Google Tasks
Streamline your invoice management by automatically detecting invoices in Gmail and creating payment reminders in Google Tasks using AI.
n8n$9.99Automate Gmail Inbox Cleanup for SPAM, Social, and Promotions
Streamline your Gmail inbox by automatically deleting SPAM, Social, and Promotions emails every three days using n8n.
n8n$9.99Automate Gmail to Todoist Task Creation with AI Suggestions
Streamline your email management by automatically converting Gmail messages into Todoist tasks with AI-generated actions and responses.
n8n$14.99
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