Gmail Automation Workflows
1,136 ready-made Gmail workflows for n8n, Make, Zapier, Activepieces, and Pipedream. Email parsing, auto-replies, attachment handling, and inbox-driven workflows.
Automate Lead Extraction from Gmail to Google Sheets with Slack Alerts
This workflow automates the extraction of business leads from Gmail, storing them in Google Sheets, and sending notifications via Slack. It filters emails to exclude personal and generic addresses, ensuring only potential leads are processed.
n8n$14.99Automate Gmail Inbox Cleanup with AI-Powered Email Classification
Streamline your Gmail inbox by automatically classifying and deleting spam and marketing emails using AI. This workflow leverages OpenAI to ensure only important emails remain.
n8n$4.99Automated Daily SEO Audits with HTML Reports via Gmail or Slack
Streamline your SEO efforts with automated daily audits that deliver comprehensive HTML reports via Gmail or Slack. This workflow identifies on-page and technical SEO issues, helping you maintain optimal website performance and improve search rankings.
n8n$4.99Automate Gmail Newsletter Summaries to Telegram Using GPT-4.1-Mini
Automatically summarize Gmail newsletters and send them as concise, formatted messages to your Telegram bot using GPT-4.1-Mini. This workflow triggers on a Telegram command, retrieves relevant emails, summarizes them, and delivers the digest in a Telegram-friendly format.
n8n$14.99Invoice Verification and Validation with Gmail, Drive, Sheets, and OCR AI
### **Description (Full, User-Centric & Sales-Driven):** Tired of manually verifying purchase order invoices every single day? This **plug-and-play n8n automation template** saves your accounts team hours of work by automatically downloading, storing, extracting, and validating invoice data against your master item sheet - all without human intervention. Perfect for **SMEs, startups, procurement teams, and accounts departments**, this automation handles **PO invoice verification** from **email to final validation** with 99% accuracy. --- ### **What This Automation Does End-to-End:** **Invoice Retrieval & Organization:** - Runs **Monday to Saturday, 8 hours/day** - Reads **invoices from specific vendor email(s)** (e.g., `abc@company.com`) - Extracts the **invoice date from the email subject** - Automatically **creates month & day-wise folders** in Google Drive - Uploads each invoice PDF into its respective folder **AI + OCR Data Extraction & Validation:** - Uses **OCR** to extract item data (name, quantity, rate, HSN, etc.) from each invoice PDF - Converts messy PDF data into clean structured format using **AI Agent Model** - Stores the data into a dedicated Google Sheet: **Store Invoice Data** **Invoice vs. Master Data Validation:** - Automatically fetches a second Google Sheet: **Store Master Data** - Compares each invoice item **line-by-line** with the master sheet: - Checks for **Item Code, Name, Price** mismatches - Calculates **price differences** and **total loss/gain per invoice** - Marks each line as **Matched / Mismatched** with notes **Final Reporting:** - Sends an **automated summary email** once all invoices are processed - Alerts if any mismatches found, allowing for early intervention --- ### **Example Output:** Check how data is validated in real time: - [Store Invoice Data Sheet](https://docs.google.com/spreadsheets/d/1QRHs6lRAZ95u9KirjUSqtdYxfYfCH_N_Uh80O_gm1Q/edit?usp=sharing) - [Store Master Data Sheet](https://docs.google.com/spreadsheets/d/1xRQ-WtNjNGtkgNwnhjmXddDQq9n_gpXe5it2aBfZPI/edit?usp=sharing) --- ### **Who Is This For?** - Accounts & Finance Teams - Procurement Departments - Growing Startups with Vendors - ERP/Automation Enthusiasts - Anyone tired of **manually checking vendor bills** --- ### **What You'll Get:** - Ready-to-import n8n workflow (JSON) - Setup Guide (PDF or Notion link) - Sample Google Sheet template - Email + Google Drive + OCR setup guide - AI Agent configuration tips - BONUS: Customization support (optional)
n8n$24.99Automate Invoice Payment Reminders Using Google Sheets and Gmail
Streamline your invoicing process by automatically sending payment reminders for due or overdue invoices using Google Sheets and Gmail.
n8n$4.99Automate Gmail Inbox Cleanup for SPAM, Social, and Promotions
Streamline your Gmail inbox by automatically deleting SPAM, Social, and Promotions emails every three days using n8n.
n8n$9.99Automate Daily Real Estate Deal Alerts with Zillow, Google Sheets, and Gmail
This workflow automates the process of finding real estate deals, calculating investment metrics, and sending daily email alerts. It utilizes Zillow API for up-to-date listings and Google Sheets for data tracking.
n8n$9.99Automate Network Disconnection Alerts with Omada, Gmail, and Pushover
This workflow monitors device disconnections from Omada Controller alerts, logs them in Google Sheets, and sends Pushover notifications for prolonged disconnections.
n8n$14.99Automate Personalized Welcome Emails with Discount Codes via Mailchimp and Gmail
Streamline your subscriber onboarding process by automatically sending personalized welcome emails with discount codes using Mailchimp and Gmail.
n8n$4.99Automate Google Sheets and Gmail Integration via Webhook
Streamline your data collection and communication processes with this Google Sheets and Gmail automation workflow.
Zapier$16.33Automate Gmail Responses with AI and Telegram Approval
Streamline your email management by automatically generating AI-driven responses for Gmail, with approval via Telegram. Ideal for professionals seeking efficient, personalized communication.
n8n$14.99Automate Solar Energy Monitoring and Alerts with Gmail, Google Sheets, and Slack
This workflow automates the monitoring of solar energy production every 2 hours, sending alerts via Gmail if output falls below a set threshold, logging data in Google Sheets, and posting daily summaries to Slack.
n8n$9.99Automate Daily Task Reminders with Google Sheets and Gmail
Streamline your team's productivity by automatically sending personalized task reminders via email for tasks due today using Google Sheets and Gmail.
n8n$4.99Automate Elderly Health Monitoring and Alerts with Apple Health, Twilio, and Gmail
This workflow monitors elderly health vitals using Apple Health data and sends alerts via Twilio and Gmail when attention is required. It ensures caregivers are promptly informed of any critical health changes.
n8n$9.99Automate Supplier Risk Assessment and Alerts with D&B, NewsAPI, and Gmail
This workflow automates the assessment of supplier risks by integrating data from Dun & Bradstreet and NewsAPI, and sends alerts via Gmail when risk levels exceed thresholds. It ensures proactive supply chain management by continuously monitoring supplier performance and financial health.
n8n$14.99Personalized Email Automation Using Google Docs, Pinecone, GPT-4, and Gmail
**What Problem Does This Solve?** This workflow automates the process of extracting information from a Google Doc, storing it in a Pinecone vector database, and using it to personalize and send emails based on user input via chat. It eliminates the manual steps of gathering recipient data, writing messages, and dispatching emails, providing a fully automated, intelligent communication system. Perfect for teams that need to: - Maintain dynamic contact lists - Personalize bulk or contextual email outreach - Use chat interfaces to trigger intelligent email actions --- **Target Audience:** Sales teams, marketing departments, HR staff, startup founders, or anyone looking to automate AI-powered communication workflows. --- **What Does It Do?** - Extracts content from a Google Docs document (e.g., a list of contacts or structured notes) - Splits, embeds, and stores that content in Pinecone for semantic search - Listens for incoming chat messages using n8n's chat trigger - Uses LangChain agents with OpenAI to: - Search Pinecone for contextually relevant information (e.g., email addresses) - Compose personalized emails based on instructions - Sends emails using the Gmail API, triggered dynamically from the AI output --- **Key Features** - Google Docs integration for live document data - Embedding & vector search with Pinecone for AI lookups - Custom LangChain agents with tool calling logic (search + send) - Full support for OpenAI models (GPT-4) - Personalized email generation with dynamic name and message filling - Modular design: plug-and-play with other tools like CRMs, Notion, etc. --- **Setup Instructions** **Prerequisites** - **n8n Instance:** Self-hosted or cloud instance - **Google Docs Account:** For reading input content - **Pinecone Account:** For storing document data semantically - **OpenAI Account:** For generating embeddings and messages - **Gmail Account:** With Gmail OAuth2 credentials for sending emails --- **Installation Steps** **1. Import the Workflow** Import the provided JSON files into your n8n instance. **2. Configure Credentials** Go to **n8n > Credentials**, and set up: - **Google Docs API** - **OpenAI API** - **Pinecone API** - **Gmail OAuth2** **3. Set Your Pinecone Index & Namespace** Ensure you have a working Pinecone index (e.g., n8ndocs) and namespace (e.g., docsmail). **4. Test the Full Flow** - Run the Google Docs to Pinecone embedding workflow to prepare data. - Send a message to the chat trigger endpoint (e.g., Send an offer to User). - Check the execution log to verify correct tool usage and Gmail delivery. --- **How It Works** **1. Data Preparation:** - Google Doc content is fetched and chunked. - OpenAI embeddings are created. - Data is stored in Pinecone under a specific namespace. **2. Chat Trigger:** - A webhook captures chat input. - The LangChain agent interprets the user request. - The agent uses two tools: - Vectorstore_mails: Retrieves relevant emails via Pinecone vector search - send_mail: Uses an internal n8n sub-workflow to send Gmail messages **3. Mail Generation & Delivery:** - Email is personalized using recipient info (name/email from Pinecone) - Message follows a clean, friendly format with clear subject and closing - Delivered via Gmail integration
n8n$14.99Automate Colombian Invoice Processing with Gmail and Google Workspace
This workflow automates the extraction and organization of Colombian invoices received via Gmail, utilizing OpenAI and Google Workspace for efficient processing and storage.
n8n$14.99Process Invoices & Engineering Emails with Gmail, AI Analysis & Telegram Alerts
Automate admin tasks for manufacturing companies by processing emails, extracting key data from invoices & purchase orders, and delivering instant alerts via Gmail and Telegram. **Description** This workflow automatically: - Fetches incoming emails from Gmail - Classifies emails (invoices, purchase orders, payment follow-up, etc.) using AI - Sends tailored auto-replies based on content and attachment presence - Extracts structured data from attached invoices/POs (PDFs etc.) - Delivers alerts and document files to your team via Telegram - Logs or routes data for further use in accounting or internal systems **Pre-Conditions & Requirements** Before using this workflow, you need: - Gmail Account with API access (for OAuth2 authentication) - Telegram Bot API Token (create a Telegram bot and get your API key) - Optional: API credentials for Google Sheets or other data sinks if you want to log extracted data - OpenRouter API credentials (for AI-powered nodes, if used) - Access to an n8n instance (cloud or self-hosted) **Setup Instructions** Import the Workflow: - Download the JSON file and import it into your n8n instance. Connect Accounts: - Configure the Gmail Trigger node with your Gmail OAuth2 credentials - Set up the Telegram node with your bot API token Set Required Variables: - Adjust AI instructions or prompt text if needed (for your company's tone/templates) - Customize labels, keywords, or filters in code nodes for your use case - Set target Telegram chat/group IDs Test the Workflow: - Send a sample email with attachments to your Gmail account - Confirm that emails are classified, replies are sent, and Telegram notifications/mobile alerts are delivered as expected Review and Connect Optional Modules: - For logging or archiving extracted data, connect additional "Google Sheets" or "Webhook" nodes as needed **Customization Tips** Modify Email Categories: - Update AI prompt instructions or filters to add/change labels ("Vendor Query," "Partial Payment," etc.) Attachment Handling: - Edit the code node logic to detect and process additional file types (DWG, XLSX, ZIP, etc.) Notification Logic: - Change the Telegram destination or add Slack/Microsoft Teams for broader team alerts Data Logging: - Add nodes for CRM, inventory, or ERP integration (push to your accounting or workflow management tool) **Example AI Prompt (for categorization)** ``` You are the personal emailing assistant for Zenith Engineering, a manufacturing company... ## Your tasks: - Categorize each email by priority - Draft polite, professional replies... - Identify and label attachments such as invoices, POs, drawings Response should be a valid JSON object: {Label:Important, Response:...} ``` If you have any doubts and questions, let me know: smonu2303@gmail.com from Pune. LinkedIn: https://www.linkedin.com/in/raj-more-171560bb/
n8n$14.99Automate Email Management with AI and Gmail
This workflow intelligently manages Gmail emails by using AI to analyze, categorize, and respond to emails, while sending notifications for high-priority messages.
n8n$9.99Automated Sales Follow-up with GPT, AI-driven Research, and Gmail
This workflow contains community nodes that are only compatible with the self-hosted version of n8n. **GPT-5 AI Lead Research & Auto-Email Agent - Instant Personalized Follow-Ups for Inbound Leads** Description: Turn every inbound lead into a booked meeting - automatically. For a step-by-step guide on how to build workflows like these, watch the free tutorial videos here: https://www.youtube.com/@Automatewithmarc This n8n workflow uses the latest GPT-5 model as your 24/7 AI research and email assistant. The moment a prospect submits your lead form, the workflow: - Captures lead details (name, business URL, email, and inquiry). - Researches the lead's business online using the Avily AI search tool for relevant context. - Writes a highly-personalized email with GPT-5, including a compelling subject line, friendly tone, and clear call-to-action to book a meeting. - Sends the email automatically via Gmail - no manual work required. Perfect for startups, agencies, SaaS companies, and B2B sales teams, this template ensures lightning-fast responses and higher conversion rates. **Key Features & Benefits:** - AI-powered research - pulls real, up-to-date insights on your leads before responding. - Natural, persuasive copywriting - GPT-5 crafts emails that sound human, not robotic. - Instant follow-ups - zero delay from form submission to inbox. - Boost booking rates - every email includes your scheduling link (e.g., Calendly). - No-code automation - easily customize tone, style, or meeting link. **Ideal Use Cases:** - Automating inbound lead follow-up in marketing agencies. - Personalized outreach for B2B SaaS sales teams. - High-touch response for consultants and service providers. **Included Integrations:** - Form Trigger - capture lead data. - Avily Search Tool - enrich lead profiles with live research. - GPT-5 Agent - craft tailored responses with contextual awareness. - Gmail - send professional follow-up emails instantly. **Pro Tip:** Pair this with your CRM in n8n to log every lead interaction and track conversions end-to-end.
n8n$9.99Automate Daily Email Digest with Gmail and GPT Summary Sent Every Afternoon
**How it works** This workflow helps you stay on top of your inbox without constant interruptions. Every afternoon, it automatically: - Fetches all emails received in your inbox throughout the current day. - Intelligently summarizes the key content of these emails using AI, providing a concise overview. - Compiles these summaries into a single, organized digest. - Sends you a single email containing the aggregated summary of your day's correspondence. Efficiently review your daily communications and focus on what truly matters, all in one convenient digest! **Set up steps** Setting up this workflow is straightforward and typically takes around 10-15 minutes. You'll need to: - Authenticate your preferred email service (e.g., Gmail). - Obtain API keys for your preferred AI service (e.g., OpenAI, Google AI). - Specify the email address where you want to receive the digest. All detailed setup instructions and specific configuration guidance are provided within the workflow itself using sticky notes.
n8n$4.99Categorize Gmail Emails Using GPT-4 Mini with Multi-Label Analysis
## Automatically Categorize Gmail Emails with GPT-4o-mini Multi-Label Analysis ## Description The **Automatically Categorize Gmail Emails with GPT-4o-mini Multi-Label Analysis** template is designed specifically for professionals, business owners, entrepreneurs, and anyone struggling to manage a high volume of daily emails. It solves common inbox problems such as email overload, missed important messages, manual sorting inefficiencies, and unorganized inbox clutter. By using intelligent content analysis powered by GPT-4o-mini, this workflow automatically categorizes incoming Gmail messages with relevant labels, ensuring efficient email management and significantly boosting productivity. ## Workflow Overview ### How It Works - **Email Detection**: Continuously monitors your Gmail inbox every minute to detect new incoming emails. - **Content Extraction**: Retrieves key email components including sender details, subject line, and body content for analysis. - **Intelligent Labeling**: Utilizes GPT-4o-mini AI to contextually analyze each email and assign 1-3 relevant labels based on your existing Gmail label structure. - **Automatic Application**: Applies the selected labels directly to your emails, equipped with robust error-handling mechanisms to ensure accuracy and reliability. ### Key Benefits - **Organized Inbox**: Automatically maintains inbox order and clarity. - **Time-Saving**: Reduces manual email management effort significantly. - **Customization**: Fully adaptable to specific labeling and organizational requirements. ## Pre-conditions Before using this template, ensure the following prerequisites are met: - Active Gmail account with OAuth2 enabled. - Active OpenAI account with GPT-4o-mini API key. - Clearly defined labels set up in your Gmail account (e.g., Work, Personal, Urgent). ## Setup Instructions Follow these straightforward setup steps to activate the workflow: 1. **Connect Gmail Account** - Authorize your Gmail account using OAuth2 (takes approximately 2-3 minutes). 2. **Configure OpenAI GPT-4o-mini API** - Enter and validate your GPT-4o-mini API key to enable advanced email analysis. 3. **Establish Gmail Labels** - Ensure necessary labels are created within Gmail. Examples include Work, Personal, and Urgent. 4. **Activate and Verify** - Click the **Activate** button in n8n. - Send a test email to your Gmail inbox to confirm that labels are applied correctly. ## Customization Tips You can easily customize this workflow to fit your specific needs: - **Modify Gmail Labels**: Create and adapt labels to match your business or personal categorization strategy. - **Adjust GPT-4o-mini Criteria**: Fine-tune the AI prompts to improve accuracy and relevance based on your unique email management needs. - **Expand the Workflow**: Integrate additional conditions, actions, or external applications to further automate and optimize your email management processes. Improve your daily workflow efficiency and achieve a clutter-free Gmail inbox by leveraging the power of GPT-4o-mini today.
n8n$9.99Automate Invoice Detection and Payment Reminders via Gmail and Google Tasks
Streamline your invoice management by automatically detecting invoices in Gmail and creating payment reminders in Google Tasks using AI.
n8n$9.99
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