Process Invoices & Engineering Emails with Gmail, AI Analysis & Telegram Alerts

Automate admin tasks for manufacturing companies by processing emails, extracting key data from invoices & purchase orders, and delivering instant alerts via Gmail and Telegram. **Description** This workflow automatically: - Fetches incoming emails from Gmail - Classifies emails (invoices, purchase orders, payment follow-up, etc.) using AI - Sends tailored auto-replies based on content and attachment presence - Extracts structured data from attached invoices/POs (PDFs etc.) - Delivers alerts and document files to your team via Telegram - Logs or routes data for further use in accounting or internal systems **Pre-Conditions & Requirements** Before using this workflow, you need: - Gmail Account with API access (for OAuth2 authentication) - Telegram Bot API Token (create a Telegram bot and get your API key) - Optional: API credentials for Google Sheets or other data sinks if you want to log extracted data - OpenRouter API credentials (for AI-powered nodes, if used) - Access to an n8n instance (cloud or self-hosted) **Setup Instructions** Import the Workflow: - Download the JSON file and import it into your n8n instance. Connect Accounts: - Configure the Gmail Trigger node with your Gmail OAuth2 credentials - Set up the Telegram node with your bot API token Set Required Variables: - Adjust AI instructions or prompt text if needed (for your company's tone/templates) - Customize labels, keywords, or filters in code nodes for your use case - Set target Telegram chat/group IDs Test the Workflow: - Send a sample email with attachments to your Gmail account - Confirm that emails are classified, replies are sent, and Telegram notifications/mobile alerts are delivered as expected Review and Connect Optional Modules: - For logging or archiving extracted data, connect additional "Google Sheets" or "Webhook" nodes as needed **Customization Tips** Modify Email Categories: - Update AI prompt instructions or filters to add/change labels ("Vendor Query," "Partial Payment," etc.) Attachment Handling: - Edit the code node logic to detect and process additional file types (DWG, XLSX, ZIP, etc.) Notification Logic: - Change the Telegram destination or add Slack/Microsoft Teams for broader team alerts Data Logging: - Add nodes for CRM, inventory, or ERP integration (push to your accounting or workflow management tool) **Example AI Prompt (for categorization)** ``` You are the personal emailing assistant for Zenith Engineering, a manufacturing company... ## Your tasks: - Categorize each email by priority - Draft polite, professional replies... - Identify and label attachments such as invoices, POs, drawings Response should be a valid JSON object: {Label:Important, Response:...} ``` If you have any doubts and questions, let me know: smonu2303@gmail.com from Pune. LinkedIn: https://www.linkedin.com/in/raj-more-171560bb/

Platform

n8n

Category

Business Operations & ERPs

Price

Free

Creator

Limbraj More

• set
• code
• gmail
• merge
• filter
• splitOut
• telegram
• stickyNote
• gmailTrigger
• agent