WhatsApp Automation Workflows
379 ready-made WhatsApp workflows for n8n, Make, Zapier, Activepieces, and Pipedream. Customer messaging, notifications, and chatbot flows over WhatsApp.
Automate Restaurant Customer Interactions via WhatsApp, Instagram, and Messenger
Streamline your restaurant's customer service by automating interactions across WhatsApp, Instagram, and Messenger. This workflow sends menus, checks delivery areas, creates payment links, and notifies the kitchen, all while storing data securely.
n8n$24.99Automate Multilingual Customer Support with WhatsApp and Email Integration
Streamline your customer support by automating message handling across WhatsApp and email, with AI-driven translation and response capabilities.
n8n$9.99Send WhatsApp Notifications for Cal.com & Calendly Bookings Using Google Gemini
## Who's it for Business owners, freelancers, and professionals who use Cal.com or Calendly for scheduling and want instant WhatsApp notifications for all booking activities without constantly checking their email or calendar apps. ## What it does This workflow automatically monitors your calendar booking events from both Cal.com and Calendly, then sends beautifully formatted WhatsApp messages to notify you of: - New bookings with guest details - Rescheduled meetings with old vs new times - Cancelled appointments - Meeting completion notifications (Cal.com only) The AI agent intelligently formats each message with emojis, proper spacing, and all relevant booking information including guest names, emails, dates, times, locations, and notes. ## How it saves you time **Stop checking multiple platforms:** Instead of constantly monitoring email notifications, calendar apps, and booking dashboards, get everything instantly on WhatsApp - the app you're already using throughout the day. **Immediate awareness:** Know about booking changes the moment they happen, not hours later when you finally check your email. This means you can quickly adjust your schedule, prepare for meetings, or reach out to clients if needed. **Mobile-first notifications:** Since most people check WhatsApp more frequently than email, you'll never miss important booking updates again. Perfect for busy professionals who are often away from their desk. ## How it works When a booking event occurs on either platform, the workflow captures the data, merges it through an aggregator, then uses Google Gemini AI to generate a professionally formatted WhatsApp message that gets sent instantly to your phone. ## Requirements - Cal.com and/or Calendly account with API access - WhatsApp Business API credentials - Google API key for Gemini - Active webhook endpoints for both calendar services ## How to customize - Update the recipient phone number in the WhatsApp node - Modify message templates in the AI Agent's system prompt - Add additional calendar platforms by connecting more trigger nodes - Customize emoji usage and message formatting to match your brand
n8n$4.99Automate Customer Support with AI Assistant for WhatsApp Groups
## How it works Your WhatsApp AI Assistant automatically handles customer inquiries by linking your Google Docs knowledge base to incoming WhatsApp messages. The system instantly processes customer questions, references your business documentation, and delivers AI-powered responses through OpenAI or Gemini - all without you lifting a finger. It works seamlessly in individual chats and WhatsApp groups where the assistant can respond on your behalf. ## Set up steps **Time to complete: 15-30 minutes** **Step 1:** Create your WhatsApp Around account and connect your WhatsApp number (5 minutes) **Step 2:** Prepare your Google Doc with business information and add the document ID to the system (5 minutes) **Step 3:** Configure the WhatsApp webhook and map message fields (10 minutes) **Step 4:** Connect your OpenAI or Gemini API key (3 minutes) **Step 5:** Send a test message to verify everything works (2 minutes) **Optional:** Set up a PostgreSQL database for conversation memory and configure custom branding/escalation rules (additional 15-20 minutes) Detailed technical configurations, webhook URLs, and API parameter settings are provided within each workflow step to guide you through the exact setup process.
n8n$9.99Qualify Meta Ads Leads with WhatsApp Verification, Gemini AI, & Zoho CRM
## What Problem Does It Solve? Meta ads forms often generate unqualified leads from casual scrollers. This workflow uses WhatsApp and AI to automatically verify, qualify, and prioritize real leads - saving time and boosting sales efficiency. ## Description This workflow automates lead qualification for businesses using Meta Ads (Facebook/Instagram Lead Ads) to filter out irrelevant leads. It ensures only confirmed prospects enter your CRM by: - Collecting new Facebook leads - Verifying via WhatsApp confirmation - Classifying responses with AI - Updating CRM status based on intent When a new Facebook lead arrives: - Lead details are extracted (name/phone/email) - Zoho CRM is checked for existing contacts - WhatsApp confirmation request is sent - AI classifies the response (confirmed/declined/human/invalid) - CRM status is updated automatically - Sales team receives only verified leads ## Key Advantages for Meta Ads - Blocks 60%+ irrelevant leads based on WhatsApp non-response - Reduces fake submissions by requiring active confirmation - Prevents CRM bloat through duplicate checking - Identifies hot leads via instant human-requested escalation - Saves sales team hours by auto-declining no responses ## Features - Facebook Lead Ads integration via Graph API - WhatsApp messaging via Twilio - AI response classification (Gemini) - Zoho CRM synchronization - Duplicate lead prevention - Customizable confirmation flow - Error-resistant JSON parsing - CRM owner assignment - Status-based routing ## Requirements - Facebook Access Token with ads_management & leads_retrieval permissions - Twilio Account with WhatsApp-enabled number - Zoho CRM with custom Status field - Gemini API Key (or alternative LLM) - n8n credentials configured for: - Twilio (API SID/token) - Zoho CRM (OAuth2) - Google Gemini (or alternative LLM) ## Customization Tips 1. Adjust Classification Criteria - Modify the AI prompt in Classify Response (AI) node 2. Customize CRM Status Values - Update field IDs in Zoho nodes 3. Modify Messaging - Edit WhatsApp templates in Send WhatsApp Confirmation 4. Set Owner Assignment - Replace owner ID in Prepare Owner ID node ## Use Case Examples - Real Estate Agencies: Filter speculative inquiries from serious buyers - Medical Clinics: Verify appointment requests before scheduling - SAAS Companies: Qualify free trial sign-ups - Education Providers: Confirm course interest before counselor assignment - Auto Dealerships: Screen test drive requests from tire-kickers If you need help, get in touch on [Linkedin](https://www.linkedin.com/in/abdallaelshikh0/).
n8n$24.99Transcribe WhatsApp Audio Messages Using Whisper AI via Groq
Automatically convert WhatsApp audio messages to text using Whisper AI for improved accessibility and communication efficiency.
n8n$4.99Automate Email Management via WhatsApp with AI and Voice Recognition
Transform WhatsApp into a powerful email management tool using AI for voice recognition and email automation. This workflow enables users to send, draft, and manage emails through voice or text commands on WhatsApp.
n8n$14.99AI-Powered Travel Assistant for WhatsApp using Llama 3.2
This n8n workflow automates personalized travel assistance via WhatsApp through a friendly virtual agent named Alex. It helps users plan trips, explore destinations, get visa/weather/hotel information, and book packages—all through a conversational interface. The system ensures quick, human-like support 24/7, improving customer experience and reducing manual handling by travel agents. ## **Key Features** * The Travel Assistant agent provides contextual responses based on conversation history stored in memory. * Alex maintains a friendly, professional tone throughout all interactions to enhance user experience. * The workflow includes intelligent waiting mechanisms to ensure proper response processing. * Memory functionality allows for seamless continuation of conversations across multiple interactions. ## **Workflow Process** * The `Get WhatsApp Message` node captures incoming messages from users on WhatsApp, initiating the travel assistance process. * The `Travel Assistant` node processes user queries using AI to understand travel needs and generate appropriate responses for trip planning, destination information, visa requirements, weather updates, and booking assistance. * The `Travel Plan Creator` agent works in conjunction with the main assistant to generate detailed itineraries and travel recommendations based on user preferences. * The `Memory` node stores conversation context and user preferences, enabling personalized responses and seamless conversation flow across multiple interactions. * The `Wait For Response` node introduces intelligent delays to ensure proper message processing and natural conversation pacing. * The `Send Reply On WhatsApp` node delivers the AI-generated travel assistance back to the user through WhatsApp messaging. ## **Setup Instructions** * Import the workflow into n8n and configure WhatsApp Business API credentials for message handling. * Set up the AI service for the Travel Assistant and Travel Plan Creator agents with your preferred language model. * Configure the Memory node with appropriate storage settings for conversation persistence. * Test the workflow by sending various travel-related queries through WhatsApp to ensure proper responses. * Monitor conversation quality and adjust AI parameters as needed for optimal user experience. ## **Prerequisites** * WhatsApp Business API access or WhatsApp integration service * AI/LLM service for travel assistance (OpenAI, Anthropic, or similar) * Database or storage service for conversation memory * Access to travel data APIs for real-time information (weather, visa requirements, hotel availability) ## **Modification Options** * Modify the `Travel Assistant` node to include specific travel databases, local recommendations, or branded responses. * Adjust the conversation memory settings to control how much context is retained across interactions. * Customize the `Travel Plan Creator` to include preferred booking platforms, hotel chains, or travel partners. * Add additional specialized agents for specific travel services like flight booking, car rentals, or activity reservations. * Configure response timing in the `Wait For Response` node to match your desired conversation flow.
n8n$4.99AI-Driven Recipe Suggestions via WhatsApp Using Pantry Items
Transform your pantry items into delicious recipes with AI-powered suggestions delivered through WhatsApp. Integrate Google Gemini AI and FatSecret API for personalized cooking assistance.
n8n$4.99Automate WhatsApp Customer Service with AI and Email Alerts
Streamline your customer service on WhatsApp by using AI to automatically respond to inquiries and send email notifications for each interaction.
n8n$14.99Streamline Gym Lead Management with Facebook Ads, WhatsApp, and Google Sheets
This workflow captures leads from Facebook Ads, sends automated WhatsApp messages, and tracks bookings in Google Sheets. It ensures efficient lead nurturing by sending reminders for up to five days and stops follow-ups once a booking is confirmed.
n8n$14.99Automate Personalized Welcome Messages for New WhatsApp Group Members
This workflow automatically sends a personalized welcome message to new members joining your WhatsApp group using the Evolution API, enhancing member engagement effortlessly.
n8n$9.99Advanced AI Personal Assistant for WhatsApp with GPT-4 and Supabase Integration
Leverage this workflow to create a sophisticated AI personal assistant for WhatsApp, utilizing GPT-4, RAG, and voice capabilities through Supabase. Enhance user interaction by understanding and responding to messages across multiple formats and platforms.
n8n$24.99Automate WhatsApp Welcome Messages for New Vtiger CRM Leads
Automatically send personalized WhatsApp welcome messages to new leads in Vtiger CRM using Evolution API, ensuring efficient lead engagement and reducing manual tasks.
n8n$4.99Automate LinkedIn Content Creation and Publishing with GPT-4 and WhatsApp Approval
Streamline your LinkedIn content strategy with this automated workflow that uses GPT-4 to generate posts, sends them to WhatsApp for approval, and publishes them upon approval. Enhance your professional presence effortlessly.
n8n$14.99Automated Daily WhatsApp Group Summaries with Custom Controls
This workflow automates the process of summarizing WhatsApp group messages daily, allowing users to control which groups receive summaries. It integrates with Google Sheets and OpenAI for data storage and message transcription.
n8n$24.99Automate Lead Engagement with AI-Driven WhatsApp Messages and Google Sheets
This workflow captures leads from an inquiry form, crafts personalized WhatsApp messages using AI, and logs interactions in Google Sheets. It enhances lead engagement by automating initial outreach and tracking message success or failure.
n8n$9.99Automate Customer Interactions with WhatsApp Business and Google Sheets
This n8n workflow automates customer interactions and appointment management using WhatsApp Business and Google Sheets. It sends notifications, stores user messages, and manages replies efficiently.
n8n$9.99Automate Restaurant Orders and Menu Management via WhatsApp and AI
Streamline your restaurant's order and menu management by leveraging WhatsApp and AI. This workflow automates customer interactions, order processing, and delivery coordination, enhancing efficiency and customer satisfaction.
n8n$14.99Build RAG-Powered WhatsApp Chatbots for Docs with GPT-4-mini and MongoDB
**Who is this for?** This template is designed for internal support teams, product specialists, and knowledge managers in technology companies who want to automate ingestion of product documentation and enable AI-driven, retrieval-augmented question answering via WhatsApp. **What problem is this workflow solving?** Support agents often spend too much time manually searching through lengthy documentation, leading to inconsistent or delayed answers. This solution automates importing, chunking, and indexing product manuals, then uses retrieval-augmented generation (RAG) to answer user queries accurately and quickly with AI via WhatsApp messaging. **What these workflows do** **Workflow 1: Document Ingestion & Indexing** - Manually triggered to import product documentation from Google Docs. - Automatically splits large documents into chunks for efficient searching. - Generates vector embeddings for each chunk using OpenAI embeddings. - Inserts the embedded chunks and metadata into a MongoDB Atlas vector store, enabling fast semantic search. **Workflow 2: AI-Powered Query & Response via WhatsApp** - Listens for incoming WhatsApp user messages, supporting various types: - Text messages: Plain text queries from users. - Audio messages: Voice notes transcribed into text for processing. - Image messages: Photos or screenshots analyzed to provide contextual answers. - Document messages: PDFs, spreadsheets, or other files parsed for relevant content. - Converts incoming queries to vector embeddings and performs similarity search on the MongoDB vector store. - Uses OpenAI's GPT-4-mini model with retrieval-augmented generation to produce concise, context-aware answers. - Maintains conversation context across multiple turns using a memory buffer node. - Routes different message types to appropriate processing nodes to maximize answer quality. **Setup** **Setting up vector embeddings** 1. Authenticate Google Docs and connect your Google Docs URL containing the product documentation you want to index. 2. Authenticate MongoDB Atlas and connect the collection where you want to store the vector embeddings. Create a search index on this collection to support vector similarity queries. 3. Ensure the index name matches the one configured in n8n (data_index). See the example MongoDB search index template below for reference. **Setting up chat** 1. Authenticate the WhatsApp node with your Meta account credentials to enable message receiving and sending. 2. Connect the MongoDB collection containing embedded product documentation to the MongoDB Vector Search node used for similarity queries. 3. Set up the system prompt in the Knowledge Base Agent node to reflect your company's tone, answering style, and any business rules, ensuring it references the connected MongoDB collection for context retrieval. **Make sure** Both MongoDB nodes (in ingestion and chat workflows) are connected to the same collection with: - An embedding field storing vector data, - Relevant metadata fields (e.g., document ID, source), and - The same vector index name configured (e.g., data_index).
n8n$24.99Automate Service Booking & Payment with WhatsApp and Xendit
**Disclaimer:** This workflow utilizes community nodes that need a self-hosted version. Code for UI Form is [accessible here](https://github.com/khmuhtadin/n8n-template/tree/main/Additional%20FE/Automate%20Booking%20with%20Xendit) The **bykhaisa** workflow streamlines makeup service bookings by capturing customer details via webhook, calculating pricing including add-ons and payment types, generating payment invoices with Xendit, and sending personalized WhatsApp booking confirmations. This powerful combination of n8n, GoWhatsApp API, and Xendit reduces manual work and accelerates payment collection, saving you valuable time and boosting client satisfaction. ## Why Use bykhaisa? - **Save Time:** Automate booking and payment processes to eliminate hours spent on manual data entry. - **Simplify Payments:** Generate invoices instantly with Xendit, making it easier for clients to pay securely and promptly. - **Enhance Communication:** Send automated WhatsApp messages that keep customers informed and engaged without lifting a finger. - **Stand Out:** Offer a modern, seamless booking experience that elevates your makeup business above competitors still stuck in the stone age. ## Perfect For - **Makeup Artists & Studios:** Who want a hassle-free booking and payment system. - **Beauty Salons:** Seeking smooth client communication and invoicing automation. - **Freelancers:** Looking to appear professional with automated workflows and instant payment requests. - **General Business with booking system:** To make a seamless booking process. ## How It Works 1. **Trigger:** Customer sends booking details via Form (a POS request to the webhook). 2. **Process:** Extract and format booking data, calculate prices with add-ons and urgent fees, and create a unique booking ID. 3. **Smart Logic:** Calculate whether payment is a Down Payment (DP) or full amount, set invoice expiry, and generate Xendit invoices automatically. 4. **Output:** WhatsApp notification with booking details and payment link sent to customer, complete with friendly typing delays for that human touch. 5. **Storage:** Booking data enriched with pricing and payment state, ready for follow-up or record-keeping. ## Quick Setup 1. Import JSON file to your [n8n instances](https://n8n.partnerlinks.io/khmuhtadin). 2. **Add credentials:** Xendit API key, GoWhatsApp API credentials. 3. **Customize:** Adjust pricing logic, add-on fees, and payment types as needed. 4. **Update:** Replace webhook URLs and redirect URLs for payment success/failure pages. 5. **Test:** Run the workflow with sample booking data to verify end-to-end automation. ## Requirements - Active [n8n instances](https://n8n.partnerlinks.io/khmuhtadin). - Xendit account & API credentials for invoice generation. - GoWhatsApp API setup for WhatsApp messaging. - Optional: Custom domain for webhook endpoint. ## Level Up Ideas - Add calendar integration to automatically block booked slots. - Integrate Google Sheets or Airtable for backup and reporting. - Set up payment reminders and follow-ups via WhatsApp automatically. ## Nodes Used - **Webhook** - Receives booking requests. - **Set (Process Booking)** - Data transformation and formatting. - **Code (Calculate Price)** - Custom pricing logic with add-ons. - **HTTP Request (Generate Invoice)** - Xendit invoice creation. - **Respond to Webhook** - Send response back to client. - **GoWhatsApp** - WhatsApp messaging functionality. ## Workflow Categories - **Category:** E-commerce, Business. - **Tags:** automation, booking, invoicing, payments, WhatsApp, makeup. **Made by:** [khaisa Studio](https://khaisa.studio) Need custom work? **[Contact Me](https://khmuhtadin.com)**
n8n$9.99Automate WhatsApp Responses with ChatGPT Integration
Enhance your communication by automatically responding to WhatsApp messages using ChatGPT. This workflow watches for incoming events and sends personalized replies through WhatsApp Business Cloud.
Make$3.99Automate WhatsApp Bulk Messaging from Google Sheets with Wasender API
Streamline your communication by automatically sending bulk WhatsApp messages from Google Sheets using the Wasender API. Ideal for marketers and small businesses seeking a cost-effective solution.
n8n$4.99Automate Twitter Monitoring and Intelligence Delivery to WhatsApp Groups
This workflow automates the process of monitoring Twitter accounts and keywords, analyzing the content with AI, and delivering curated updates to WhatsApp groups. Stay informed on industry trends and breaking news without manual checks.
n8n$24.99
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