Automated Inventory Management: Airtable POs & Supplier Emails

This workflow automates inventory management and procurement by running daily checks at midnight and 1 AM. It identifies low-stock products in Airtable's Products table (where stock_level <= reorder_threshold), fetches supplier details, calculates optimal reorder quantities using JavaScript (average_daily_sales × lead_time × 1.5 × safety_margin 1.2), searches for existing pending POs to avoid duplicates, filters out covered products, and creates new PO records with product details, quantities, supplier info, and 'Pending' status.

At 1 AM, it processes pending POs by emailing suppliers with order details, updating statuses in Airtable. This ensures proactive restocking without manual intervention, reducing stockouts and overordering.

Benefits include time savings for procurement teams, minimized errors via dynamic calculations and deduplication, seamless Airtable integration for data syncing, and reliable supplier communication. Ideal for e-commerce, retail, or any business with physical inventory needing efficient supply chain automation. Use cases: Small to medium businesses scaling operations, dropshipping stores managing multiple suppliers, or warehouses optimizing reorder processes.