Daily Task Reminder System: Airtable to Slack Automated Notifications

# Still reminding people about their tasks manually every morning? Let's be honest - who wants to start the day chasing teammates about what they need to do? What if Slack could do it for you - automatically, at 9 a.m. every day - without missing anything, and without you lifting a finger?  In this tutorial, you'll build a simple automation with n8n that checks Airtable for active tasks and sends reminders in Slack, daily. Here's the flow you'll build: **Schedule Trigger → Search Records (Airtable) → Send Message (Slack)** ## STEP 1: Set up your Airtable base  Create a new base called Tasks Add a table (for example: Projects, To-Do, or anything relevant) Add the following fields: | Field | Type | Example | | -------- | ------------- | ------------------------------ | | Title | Text | Finalize quote for Client A | | Assignee | Text | Baptiste Fort | | Email | Email | [claire@email.com](mailto:claire@email.com) | | Status | Single select | In Progress / Done | | Due Date | Date (dd/mm/yyyy) | 05/07/2025 | Add a few sample tasks with the status In Progress so you can test your workflow later. ## STEP 2: Create the trigger in n8n In n8n, add a Schedule Trigger node Set it to run every day at 9:00 a.m.: Trigger interval: Days Days Between Triggers: 1 Trigger at hour: 9 Trigger at minute: 0 This is the node that kicks off the workflow every morning. ## STEP 3: Search for active tasks in Airtable This step is all about connecting n8n to your Airtable base and pulling the tasks that are still marked as In Progress. **1. Add the Airtable node** In your n8n workflow, add a node called: Airtable → Search Records You can find it by typing airtable in the node search. **2. Create your Airtable Personal Access Token**  If you haven't already created your Airtable token, here's how: → Go to: [https://airtable.com/account](https://airtable.com/account) Then: Name your token something like TASKS Under Scopes, check: - “data.records:read” Under Access, select only the base you want to use (e.g., TASKS) Click “Save token” Copy the personal token **3. Set up the Airtable credentials in n8n** In the Airtable node: Click on the Credentials field Select: Airtable Personal Access Token Click Create New Paste your token Give it a name like: My Airtable Token Click Save **4. Configure the node**  Now fill in the parameters: Base: TASKS Table: Projects (or TASKS, depending on what you called it) Operation: Search Filter By Formula: {Status} = 'In Progress' Return All: Yes (make sure it's enabled) Output Format: Simple **5. Test the node** Click “Execute Node”. You should now see all tasks with Status = 'In Progress' show up in the output (on the right-hand side of your screen), just like in your screenshot. ## STEP 4: Send each task to Slack Now that we've fetched all the active tasks from Airtable, let's send them to Slack - one by one - using a loop.  ### Add the Slack node Drag a new node into your n8n workflow and select: Slack → Message Name it something like Send Slack Message You can find it quickly by typing Slack into the node search bar. ### Connect your Slack account If you haven't already connected your Slack credentials: Go to n8n → Credentials Select Slack API Click Create new Paste your Slack Bot Token (from your Slack App OAuth settings) Give it a clear name like Slack Bot n8n Choose the workspace and save Then, in the Slack node, choose this credential from the dropdown. ### Configure the message Set these parameters: Operation: Send Send Message to: Channel Channel: your Slack channel (e.g., #team-n8n) Message Type: Simple Text Message Message template  Paste the following inside the Message Text field: New task for {{ $json.name }}: *{{ $json[Title] }}* ☀️ Deadline: {{ $json[Due Date] }} Example output: New task for Jeremy: Relancer fournisseur X ☀️ Deadline: 2025-07-04 ### Test it Click Execute Node to verify the message is correctly sent in Slack. If the formatting works, you're ready to run it on schedule.

Platform

n8n

Category

Business Operations & ERPs

Price

Free

Creator

Baptiste Fort

• tous-n8n
• slack
• airtable
• stickyNote
• scheduleTrigger