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Automate Weekly WhatsApp Engagement Updates with Airtable Data
This workflow automatically sends personalized weekly engagement updates and raffle information to users via WhatsApp, using data from Airtable.
n8nFree
Automate GIF Creation and Email Notifications from Google Sheets
Automatically convert new Google Sheets entries into GIFs using GIPHY and send personalized emails based on subscription status.
MakeFree
Notify Slack of New Campaign Monitor Subscribers Instantly
Automatically send a Slack message whenever a new subscriber is added to your Campaign Monitor list, keeping your team informed in real-time.
MakeFree

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Daily Hydration Reminder with Slack/Discord & Airtable Reaction Tracking

## Daily Hydration Reminder with Slack/Discord & Airtable Reaction Tracking Automate wellness engagement in your community with a **twice-daily hydration reminder** sent to **Slack or Discord**, and automatically **track member reactions in Airtable**. This no-code workflow nurtures self-care culture while capturing engagement data—zero manual effort required. Perfect for coaches, community managers, and solopreneurs who want to foster mindful habits and recognize active members. --- ## Step-by-Step Setup Instructions Follow these steps to deploy the workflow in **Make.com** (compatible with n8n): ### 1. **Import the Workflow** - In Make.com or n8n, go to **Scenarios > Import from File** - Upload the provided JSON template ### 2. **Set Up Scheduling** - Locate the **Schedule Trigger** node - Confirm times are set to: - `10:00 AM` - `3:00 PM` - Adjust **timezone** in Make/n8n settings to match your audience ### 3. **Configure GIF Library** - Open the **Pick Random GIF** node - Replace placeholder URLs with your own: - Hosted on Giphy, Imgur, or a public CDN - Must end in `.gif` and allow hotlinking - Example: ```text https://media.giphy.com/media/abc123/giphy.gif ``` ### 4. **Connect Messaging Platform** Choose **Slack** or **Discord**: #### For Slack: - Go to **Send to Slack** node - Replace `{{SLACK_WEBHOOK_URL}}` with your incoming webhook - Ensure the channel allows bot messages #### For Discord: - Go to **Send to Discord** node - Replace `{{DISCORD_WEBHOOK_URL}}` with your server webhook - Enable embed permissions > Webhook Guide: > - [Slack Webhooks](https://api.slack.com/messaging/webhooks) > - [Discord Webhooks](https://support.discord.com/hc/en-us/articles/228383668-Intro-to-Webhooks) ### 5. **Enable Reaction Polling (Slack)** - In **Get Slack Reactions**, add: - `{{SLACK_BOT_TOKEN}}` with scopes: - `reactions:read` - `channels:history` - `{{SLACK_CHANNEL_ID}}` (e.g., `C012AB3CD`) - The workflow uses the message timestamp to fetch reactions after 24 hours > Discord note: Native reaction polling requires a **Discord bot**. This version supports Slack; Discord support can be extended using the Discord API. ### 6. **Set Up Airtable Logging** - In **Log in Airtable** node: - Enter your **Airtable Base ID** - Ensure table `Hydration Reactions` exists (see structure below) - Map fields correctly (Date, Username, Reaction Count, etc.) - Connect your **Airtable API credential** --- ## Airtable Base Structure This workflow logs every reaction into Airtable for long-term tracking. ### Base: `Community Wellness Tracker` #### Table: `Hydration Reactions` | Field | Type | Description | |------|------|-------------| | `Date` | Date | Date of the reminder (auto-filled) | | `Time Slot` | Single Select | `10:00 AM` or `3:00 PM` | | `User ID` | Text | Slack/Discord user ID | | `Username` | Text | Display name (e.g., `@alex`) | | `Platform` | Single Select | `Slack` or `Discord` | | `Reaction Count` | Number | Always `1` per reaction | | `Message Timestamp` | Text | Message ID for reference | | `Processed` | Checkbox | Marked `false` initially | > Use a **Grouped View** in Airtable to create a monthly leaderboard: > - Group by `Username` > - Rollup: `SUM(Reaction Count)` --- ## Workflow Explanation The automation runs a **daily cycle** with feedback tracking: 1. **Trigger**: Fires at 10 AM and 3 PM via **Schedule node** 2. **GIF Selection**: Randomly picks a calming hydration GIF 3. **Message Delivery**: Sends formatted message to Slack or Discord 4. **Wait**: Pauses for 24 hours to allow reactions 5. **Reaction Check**: Uses Slack API to fetch reactions 6. **Filter**: Only proceeds if at least one reaction is found 7. **Log**: Creates a record in Airtable for each reacting user This creates a **self-sustaining wellness loop**—encouraging care and capturing engagement. --- ## Pre-Conditions & Requirements Before use, ensure: - **Make.com or n8n account** (Free tier supported) - **Slack workspace** with webhook and bot token **or** **Discord server** with webhook - **Airtable account** with base and API key - Publicly accessible **GIF library** - Internet access and JSON parsing enabled > Permissions Required: > - Slack: `reactions:read`, `channels:history` > - Airtable: `create`, `read` access to table --- ## Customization Guidance Extend the workflow to fit your needs: ### Change Timing - Edit the **Schedule node** to send at 9 AM and 1 PM, or only once daily. ### Add Seasonal GIFs - Rotate GIFs by season (e.g., winter themes in December). ### Track Multiple Emojis - Add switches for different emojis to measure different engagement types. ### Auto-Generate Monthly Reports - Use **Airtable Automations** to: - Email top 5 members - Export CSV for reward fulfillment - Post leaderboard in your community ### Reward Integration - Connect **Shopify**, **Gmail**

Automate Slybroadcast Campaigns for New Zoho CRM Leads

Automatically send Slybroadcast audio campaigns whenever new leads are added to Zoho CRM, enhancing your outreach efficiency.

Automate Zoom Participant Tagging in KlickTipp

Streamline participant tracking by automatically tagging Zoom webinar attendees in KlickTipp based on their participation.

Automate SMS Notifications and Contact Creation for ScheduleOnce Appointments

Automatically create new contacts and send SMS notifications via ClickSend whenever an appointment is scheduled on ScheduleOnce.

Automate Slack Messaging with ChatGPT Responses via Webhook

Streamline team communication by automatically sending ChatGPT-generated responses to Slack, triggered by a custom webhook.

Add Product Ideas to Notion via a Slack Command

## Use Case In most companies, employees have a lot of great ideas. That was the same for us at n8n. We wanted to make it as easy as possible to allow everyone to add their ideas to some formatted database - it should be somewhere where everyone is all the time and could add a new idea without much extra effort. Since we were using Slack, this seemed to be the perfect place to easily add ideas and collect them in Notion. ## What this workflow does This workflow waits for a webhook call within Slack, that gets fired when users use the `/idea` command on a bot that you will create as part of this template. It then checks the command, adds the idea to Notion, and notifies the user about the newly added idea as you can see below: ![image 16.png](fileId:751) ## Creating your Slack bot 1. Visit https://api.slack.com/apps, click on `New App` and choose a name and workspace. 2. Click on `OAuth & Permissions` and scroll down to Scopes -> Bot token Scopes. 3. Add the `chat:write` scope. 4. Head over to `Slash Commands` and click on `Create New Command`. 5. Use `/idea` as the command. 6. Copy the test URL from the **Webhook** node into `Request URL`. 7. Add whatever feels best to the description and usage hint. 8. Go to `Install app` and click install. ## Setup 1. Add a Database in Notion with the columns `Name` and `Creator`. 2. Add your Notion credentials and add the integration to your Notion page. 3. Fill the setup node below. 4. Create your Slack app (see other sticky). 5. Click `Test` workflow and use the `/idea` command in Slack. 6. Activate the workflow and exchange the Request URL with the production URL from the webhook. ## How to adjust it to your needs - You can adjust the table in Notion and for example, add different types of ideas or areas that they impact. - You might want to add different templates in Notion to make it easier for users to fill their ideas with details. - Rename the Slack command as it works best for you. ## How to enhance this workflow At n8n, we use this workflow in combination with some others. For example, we have the following things on top: - We additionally have a `/bug` Slack command that adds a new bug to Linear. Here we're using AI to classify the bugs and move them to the right team. (see this template and this template) - We also added other types, like `/pain` to be less solution-driven. - To make it easier for everyone to give input, we added a `Votes` column that allows everyone to vote on ideas/pain points in the list. - We're also running a workflow once a week that highlights the most popular new ideas and the most active voters (see here).

Receive Slack Alerts for New Thankster Addresses

Automatically notify a Slack channel whenever a new address is created in Thankster, keeping your team updated in real-time.

Automate SMS Notifications for New ClickFunnels Purchases with Toky

Automatically send personalized SMS notifications via Toky whenever a new purchase is made on ClickFunnels, enhancing customer engagement.

Automate Amazon SES Contact Creation from Verified Tally Responses

Automatically create Amazon SES contacts from new Tally form responses that are validated via Clearout, ensuring only verified emails are added.

Display ServiceNow Incident Details in Slack Using Slash Commands

#### **Who is this for?** This workflow is designed for teams using Slack for communication and ServiceNow for incident management. It simplifies incident lookup by enabling team members to fetch incident details directly within Slack via a Slash Command. #### **What problem is this workflow solving?** Manually switching between Slack and ServiceNow to retrieve incident details can be time-consuming and disrupt workflow efficiency. This workflow bridges the two platforms, providing instant access to critical incident information in Slack, saving time, and improving response efficiency. #### **What this workflow does?** The workflow listens for a Slash Command in Slack that includes an incident ID, extracts the ID from the incoming payload, queries ServiceNow for the corresponding incident details, and sends a formatted response back to Slack. Depending on the query result, it can: - Display incident details (e.g., ID, description, severity, and priority). - Notify the user if no matching incident is found. - Alert the user if there's an issue connecting to ServiceNow. #### **Setup** 1. **Slack Setup:** - Create a Slash Command in Slack with the appropriate endpoint URL. - Configure the command to send a POST request to the webhook endpoint of this workflow. - For details on how to set up the Slack app using Slash commands and n8n, [check out this video](https://youtu.be/z4JuK4qPJ1E). 2. **ServiceNow Setup:** - Create or use an existing account with the necessary permissions to access incident data. - Configure the `ServiceNow` node with your ServiceNow credentials. 3. **n8n Workflow Activation:** - Deploy and activate the workflow in your n8n instance. - Ensure all nodes are properly configured and connected. #### **How to customize this workflow to your needs** - **Modify Incident Query Parameters:** Adjust the query logic in the `Search For Incident in ServiceNow` node to include additional filters or data points based on your organization's needs. - **Slack Response Customization:** Customize the Slack response template to display additional incident details or to match your team's tone and style. - **Error Handling:** Enhance the error handling nodes to include more detailed logs or send alerts to a dedicated Slack channel.

Automate Notifications for New QuickBooks Events in Microsoft Teams

Automatically send detailed messages to Microsoft Teams when new events are created in QuickBooks, such as invoices, bills, and payments.

Automate Email Notifications for New OfficeRnD Contracts

Automatically send email notifications whenever new contracts are created in OfficeRnD, ensuring timely updates to relevant parties.

Automatically Create Trello Cards from New Chatfuel Messages

Streamline your workflow by automatically generating Trello cards for each new message received in a specific Chatfuel block.

Automate Slack Notifications for New Lexoffice Invoices

Automatically send a Slack message with invoice details whenever a new invoice is created in Lexoffice.

Generate Dynamic Content for Emails or HTML Pages

**Disclaimer: This template contains a community node and therefore only works for n8n self-hosted users.** This is Miquel from **[Aprende n8n](https://aprenden8n.com)** and **[Automate with n8n](https://automatewithn8n.com)**. We have created a new community node **[Document Generator](https://www.npmjs.com/package/n8n-nodes-document-generator)** that generates dynamic content using templates. You can compose complex content with no issues or function items nodes using this node, like: - Send one email with a list of items in the body (i.e., one email with the last entries of an RSS feed). - Send one email per item (i.e., one invoice per email). Emails are just a sample. You can create complex dynamic content to: - Send messages to Telegram/Slack. - Create WordPress entries. - Create HTML pages for your website. - Create tickets. And more! The sky is your limit ;) If you want to use this workflow, install the community node **n8n-nodes-document-generator** from **Settings > Community nodes**. Type n8n-nodes-document-generator, check "I understand the risks..." and click on Install: Later, copy and paste this workflow into your n8n. You will get this workflow: This workflow uses the **Customer Datastore node** to generate sample input items. You can render one template with all items (enable "Render All Items with One Template"): or one template per input item: Visit the **[official NPM page](https://www.npmjs.com/package/n8n-nodes-document-generator)** to see more samples. Learning n8n by yourself is nice, but a bit tricky :) We offer n8n training video courses at **[Aprende n8n](https://aprenden8n.com)**. If you need custom trainings, [let us know](mailto:miquel@aprenden8n.com). Additionally, you can contact us at **[Automate with n8n](https://automatewithn8n.com)** if you need the next services: - Custom installations. - Custom nodes. - Monitor and alarms. - Delegate 12/5 or 24/7 workflow issue resolutions. - Automated backups of your workflows. - API integrations of non-supported APIs. - Complex workflows. I hope you will enjoy this new node and this workflow. Automate your life! Automate it with n8n!

Automatically Email Livestorm Webinar Attendees via Amazon SES

This workflow sends personalized emails to attendees of Livestorm webinars using Amazon SES, enhancing post-webinar engagement.

Automatically Post Basecamp2 Messages for New GitHub Comments

Streamline your workflow by automatically creating Basecamp2 messages whenever a new comment is posted on GitHub.

Automate Telegram Notifications for New Mailparser.io Emails

Automatically send a Telegram message whenever a new email is parsed by Mailparser.io, keeping you updated in real-time.

Receive Slack Alerts for New Zistemo Items

Automatically get notified in Slack whenever a new item is created in Zistemo, ensuring you stay updated in real-time.

Automate Skype Notifications for New Zoho Invoices

Automatically send a Skype message whenever a new invoice is created in Zoho Invoice, keeping your team informed in real-time.

Automatically Forward Wootric Responses to Telegram

Instantly send new Wootric survey responses to a specified Telegram channel or group, ensuring timely notifications.

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