Gmail Automation Workflows
1,136 ready-made Gmail workflows for n8n, Make, Zapier, Activepieces, and Pipedream. Email parsing, auto-replies, attachment handling, and inbox-driven workflows.
Email new MyCalendarAlerts event alert via Gmail
A ready-to-use Make workflow that connects Mycalendaralerts, Google-email. Email new MyCalendarAlerts event alert via Gmail. Customize and deploy in minutes.
Make$2.99Send messages via Gmail for new Google Forms responses
A ready-to-use Make workflow that connects Google-forms, Util, Google-email. Send messages via Gmail for new Google Forms responses. Customize and deploy in minutes.
Make$3.99Create a Todoist task (with a comment) from a starred Gmail email
A ready-to-use Make workflow that connects Google-email, Todoist. Create a Todoist task (with a comment) from a starred Gmail email. Customize and deploy in minutes.
Make$3.99Automatically Draft Gmail Emails from New Google Sheets Entries
This workflow creates a Gmail draft email whenever a new row is added to your Google Sheets. Streamline your email preparation process by automating draft creation based on spreadsheet data.
Make$2.99Daily Gmail Newsletter Digests with GPT-4.1-mini
Automates fetching yesterday's newsletters from Gmail, summarizes them into topics using GPT-4.1-mini, merges into a single list, and emails a styled HTML digest daily.
n8n$24.99Automate Daily Gmail Archiving at 4 AM
This n8n workflow automates the process of archiving Gmail inbox messages daily at 4 AM. By using a scheduled trigger, it fetches emails that have been in your inbox for over 24 hours, allowing for efficient email management and decluttering of yo...
n8n$12.99Create Asana tasks from new emails in Gmail
A ready-to-use Make workflow that connects Google-email, Asana. Create Asana tasks from new emails in Gmail. Customize and deploy in minutes.
MakeFreeDaily Tech News Curation: RSS, Vertex AI & Gmail Digest
Automates daily curation of top AI/tech news from 14 premium RSS sources, uses Google Vertex AI for smart selection and summarization, then delivers a professional HTML newsletter via Gmail.
n8n$24.99Automatically Schedule Google Calendar Events from Labeled Gmail Emails
Effortlessly create Google Calendar events by applying a specific label to your Gmail emails. This workflow streamlines your scheduling process by converting labeled emails into calendar events.
Make$2.99Auto-Label Gmail Emails with Custom AI Categories via GPT-4o-mini
Automates labeling of new Gmail messages using GPT-4o-mini for custom categories like Job Opportunity, Application Status, Enquiries, or Others. Saves time by sorting inbox intelligently on a schedule.
n8n$12.99Create Recruitee candidates from Gmail emails
A ready-to-use Make workflow that connects Google-email, Recruitee. Create Recruitee candidates from Gmail emails. Customize and deploy in minutes.
MakeFreeTrack Resumes received via Gmail and Verify Resumes for Fraud
Automatically capture resumes received by email, extract their contents, and analyze them for potential fraud or inconsistencies using Verify. This template helps recruiters track inbound resumes and surface risk signals early in the hiring process.
Make$4.99Create a new print job in PrintNode from a new PDF attachment in Gmail
A ready-to-use Make workflow that connects Google-email, Builtin, Printnode. Create a new print job in PrintNode from a new PDF attachment in Gmail. Customize and deploy in minutes.
Make$3.99Automatic Invoice Detection & Reminder Creation with Gmail & Google Tasks
Uses AI to scan Gmail for unread invoices, extracts details, creates Google Tasks reminders, and organizes emails automatically.
n8n$14.99Verify e-mail addresses by MailerCheck and create new contacts in BigMailer for valid responses
A ready-to-use Make workflow that connects Google-forms, Mailercheck, Bigmailer. Verify e-mail addresses by MailerCheck and create new contacts in BigMailer for valid responses. Customize and deploy in minutes.
Make$3.99Categorize Gmail Emails with GPT-4o-mini Multi-Label Analysis
Automatically categorizes incoming Gmail emails using GPT-4o-mini AI for multi-label assignment, monitoring inbox every minute to extract content and apply relevant labels for organized management.
n8n$14.99Manage Google Calendar & Gmail with a Gemini/GP-Powered AI Assistant
## Manage Google Calendar events and Gmail with a customizable AI assistant  **Disclaimer:** This workflow uses Google Calendar and Gmail nodes which you will have to configure yourself. ## Who's it for This workflow is built for busy professionals, freelancers, and teams who want to **automate calendar scheduling and email handling** with the help of an AI assistant. Instead of switching between Gmail and Google Calendar, you can delegate tasks like “schedule a meeting,” “send an invite,” or “check my latest emails” directly to the assistant. ## How it works - The **AI Agent** interprets natural language requests and decides which tool to use. - Uses **Google Calendar nodes** to: - Check availability and list events. - Create new events with attendees. - Update existing events. - Uses **Gmail nodes** to: - Send emails with a clear subject and body. - Retrieve recent messages or filter by sender/date. - The **Date & Time node** ensures correct time handling for scheduling. - Built-in **guardrails** ensure clarity: if information is missing (e.g., timezone, meeting duration), the AI will ask you instead of guessing. ## How to set up 1. Import the workflow into your self-hosted n8n. 2. Create credentials for: - Google Calendar API (OAuth2) - Gmail API (OAuth2) - AI model (Google Gemini, OpenAI GPT, or another supported connector) 3. Connect these credentials to the corresponding workflow nodes. 4. Update default values like: - Your Google Calendar email ID - Timezone preferences - Default conference solution (Google Meet is included by default) 5. Test the workflow by asking natural queries such as: - “Schedule a meeting with alice@example.com tomorrow at 3 PM.” - “Check my emails from this morning.” - “What's on my calendar next week?” ## Tools ### “AI Agent The “brain” of the workflow. Interprets your requests and chooses the right tool. Asks for clarification if details are missing and confirms before important actions. ### Google Gemini Chat Model (or any LLM) The AI language model that powers the assistant. You can swap Gemini with OpenAI, Claude, or another model. ### ’ Simple Memory Keeps short-term context of the last ~10 interactions so the agent remembers what “it” refers to in your requests. ### Send a message in Gmail Sends emails from your Gmail account. Requires recipient, subject, and body. Generates clear, professional text. ### Get many messages in Gmail Checks your inbox. Can filter by timeframe or sender. Returns detailed summaries, not just one-liners. ### Get many events in Google Calendar Lists your events for a chosen date range. Useful for “What's on my schedule this week?” ### Date & Time Converts natural phrases like “tomorrow at 3 PM” into exact ISO date-time values. ### Get availability in Google Calendar Checks if you're free during a specific time slot. Prevents double-booking before scheduling. ### Create an event in Google Calendar Schedules a new meeting. Adds title, start/end times, attendees, description, and Google Meet link. ### Update an event in Google Calendar Edits an existing meeting. Change time, attendees, or details without creating a new event. ## Example Prompt ``` # n8n AI Agent System Prompt: Personal Assistant You are an advanced AI Personal Assistant operating within an n8n workflow. Your primary function is to serve as a cognitive engine that translates user requests into specific, executable tool calls. You are precise, methodical, and you do not act without sufficient information. --- ## Core Operating Principles 1. **Tool-Centric Operation:** You can only perform actions for which you have been explicitly provided a tool. Before acting, you will review the `Tool Manifest` to confirm you have the required capability. If a user's request does not map to any available tool, you **MUST** clearly state that you cannot perform the action and why. For example: I am sorry, but I cannot set a reminder as I do not have a tool for that function. 2. **Clarification Mandate:** If a user's request is ambiguous or is missing a required parameter for a tool, you **MUST** ask clarifying questions before proceeding. Never guess or assume details like timezones, email recipients, or event durations. 3. **Single-Focus Execution:** Handle one primary task at a time. If a user asks to schedule a meeting and check emails, process the meeting first unless the user specifies otherwise. 4. **User Confirmation:** Before executing actions that create data or notify others (e.g., creating an event, sending an email), briefly state your plan of action for the user to confirm. Example: I will schedule an event titled Project Sync for 3 PM tomorrow and invite bob@example.com. Is that correct? --- ## Tool Manifest & Usage Protocols You have access to the following tools. Adhe
n8n$14.99Create a new Google Sheets row for every new email received in Gmail
Automatically log every new Gmail email into Google Sheets. Capture email details with regex parsing and add them as new rows in Sheets.
Make$3.99Automate Invoice Data Extraction from Gmail to Monday Using Eden AI
Streamline your workflow by automatically extracting invoice data from Gmail and updating it in Monday using Eden AI's OCR capabilities.
Make$4.99Create custom invoice from Shopify orders in Eledo and send it attached to an e-mail in Gmail
Create a custom Invoice from Shopify order using Eledo PDF generator. hen, send the file to the customer by Gmail and in the same time upload it to Google Drive.
Make$3.99Send Gmail Emails with Custom Aliases & Attachments via API
Automate sending Gmail messages using custom sender aliases and URL-based attachments via the Gmail API, bypassing native node limitations. Ideal for real estate showing scheduling communications.
n8n$12.99Forward Netflix Emails to Multiple Addresses via Gmail & Mailjet
Automatically detects new Netflix emails in Gmail inbox and forwards them to multiple recipients using Mailjet.
n8n$9.99Smart Gmail Email Manager with GPT-4 Classification & Auto-Responses
AI-powered n8n workflow that classifies Gmail emails by priority/urgency, generates intelligent auto-responses, organizes with labels, and sends urgent alerts via Telegram/Slack.
n8n$19.99Create Todoist tasks from new labeled messages in Gmail
Every time you add a certain label to an email on Gmail, Make will automatically create a new task in Todoist.
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