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Communication Workflows

Messaging and collaboration tools

Automate Slack Notifications for Trello Card Movements
Automatically send a Slack notification whenever a Trello card is moved between lists on a specific board, keeping your team informed in real-time.
n8nFree
Automate Outlook Email Replies Using OpenAI
Streamline your email management by automating replies in Microsoft Outlook with OpenAI's language model. Customize the AI to match your tone and style for seamless communication.
n8nFree
Automate Gmail Management with AI and Contact Integration
Streamline your Gmail tasks using AI assistance for sending, replying, labeling, deleting, and fetching emails, while managing contacts through Google Sheets.
n8nFree

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Automate Call Summaries and Multi-Channel Notifications with HubSpot, Slack, and WhatsApp

Streamline the process of summarizing call transcriptions and distributing key insights across your organization via HubSpot, Slack, and WhatsApp.

Automate AI-Powered Email Replies with Human Approval in Outlook

This n8n workflow automates the process of reading Outlook emails, generating AI-driven replies using OpenAI, and obtaining human approval via the gotoHuman node before sending responses.

Automated School Emergency Alert System via Email and Slack

This n8n workflow automates the notification process for school emergencies, ensuring parents and staff are promptly informed via email and Slack. It filters active alerts and efficiently disseminates critical information.

Automate Telegram Reminders with GPT-4 and Airtable Integration

This workflow automates the creation and management of reminders via Telegram, using GPT-4 for natural language processing and Airtable for storage. Users can set reminders, receive notifications, and cancel them with unique codes.

Effortless Email Management with AI-Powered Summarization & Review

### How it Works This workflow automates the handling of incoming emails, summarizes their content, generates appropriate responses using a retrieval-augmented generation (RAG) approach, and obtains approval or suggestions before sending replies. Below is an explanation of its functionality divided into two main sections: 1. **Email Handling and Summarization**: - The process begins with the `Email Trigger (IMAP)` node which listens for new emails in a specified inbox. - Once an email is received, the `Markdown` node converts its HTML content into plain text if necessary, followed by the `Email Summarization Chain` that uses AI to create a concise summary of up to 100 words. 2. **Response Generation and Approval**: - A `Write email` node generates a professional response based on the summarized content, ensuring brevity and professionalism while keeping within the word limit. - Before sending out any automated replies, the system sends these drafts via Gmail for human review and approval through the `Gmail` node configured with free-text response options. If approved, the finalized email is sent back to the original sender using the `Send Email` node; otherwise, it loops back for further edits or manual intervention. - Additionally, there's a `Text Classifier` node designed to categorize feedback from humans as either Approved or Declined, guiding whether the email should proceed directly to being sent or require additional editing. ### Set Up Steps To replicate this workflow within your own n8n environment, follow these essential configuration steps: 1. **Configuration**: - Begin by setting up an n8n instance either locally or via cloud services offered directly from their official site. - Import the provided JSON configuration file into your workspace, making sure all required credentials such as IMAP, SMTP, OpenAI API keys, etc., are properly set up under Credentials since multiple nodes rely heavily on external integrations for functionalities like reading emails, generating summaries, crafting replies, and managing approvals. 2. **Customization**: - Adjust parameters according to specific business needs, including but not limited to adjusting the conditions used during conditional checks performed by nodes like `Approve?`. - Modify the template messages given to AI models so they align closely with organizational tone & style preferences while maintaining professionalism expected in business communications. - Ensure correct mappings between fields when appending data to external systems where records might need tracking post-interaction completion, such as Google Sheets or similar platforms.

Automate Lead Management: From Website Form to WhatsApp & Google Sheets

Streamline your lead management by automatically sending website contact form submissions to WhatsApp for instant alerts and logging them in Google Sheets for organized tracking.

Automate Personalized Email Campaigns with Google Docs, Sheets, and SMTP

# Emailing Using Google Sheet, Google Docs, and SMTP Automate personalized email campaigns using a Google Sheets contact list, a Google Docs template, and SMTP delivery. ## How It Works - **Google Docs** is used as the email template with variables: `{{firstname}}`, `{{lastname}}`, `{{company}}`, `{{email}}`. - **Google Sheet** contains your list of recipients (one per row). - For each contact, the workflow merges personal data into the Google Docs template. - Email is sent to each recipient via SMTP (batch size: 1). Use the `Wait` node to respect provider quotas. - After sending, the workflow updates the process column of the Google Sheet with the date/time. ## How to Use 1. **Copy Templates:** - [Google Docs Template](https://docs.google.com/document/d/1sR1Mjee0heur6CgEV_ssYzOUbFNaDnyEnPSt1CFEMWI/edit?usp=sharing) - [Google Sheet Template](https://docs.google.com/spreadsheets/d/1mFKp3wmbV9qp2tpGGsN72zdiC32y8H1nhjdgP885y-U/edit?usp=sharing) - Find each document's ID (the text after `/d/` and before `/edit` in the URL). 2. **Configure Workflow:** - Enter your Google Docs and Google Sheets IDs in the `settings` node. - Set your email subject in the appropriate parameter. 3. **Set Up Credentials:** - Connect your Google account. - Configure the SMTP node with your mail server details. 4. **Update Data:** - Edit the Google Docs template with your message and variables. - Prepare your Google Sheet with these columns: **email**, **firstname**, **lastname**, **company**. 5. **Deploy and Test:** - Connect all nodes. - Test with a small contact batch. - Troubleshoot any node errors (indicated in red in n8n). ## Requirements - **Google Credentials & Permissions**: For Sheets and Docs access. - **SMTP Server**: For email delivery (adjust Wait node for rate limits). - **n8n Version**: Tested on 1.105.2 (Ubuntu). ## Need Help? - Comment on this [post](https://www.linkedin.com/posts/n8n-about_n8n-emailing-smtp-activity-7358928869015310336-G_9n/) or contact me on [LinkedIn](https://www.linkedin.com/in/stephaneheckel/) - Ask in the [n8n Community Forum](https://community.n8n.io/)! ## See Also After running your email campaign, some messages may fail to deliver. This [workflow](https://n8n.io/workflows/7251-flag-bounced-emails-in-google-sheets-from-gmail-delivery-error-messages/) scans your email inbox for delivery errors (e.g., bounced messages), flags problematic email addresses in the Google Sheet, and ensures future campaigns skip them.

Automate Weekly Plex Media Newsletter with Responsive Email Design

This workflow automates the creation and distribution of a weekly Plex newsletter, showcasing recently added movies and TV shows. It's designed to be mobile-friendly and compatible with Gmail and iOS Mail, making it easy to keep your audience updated.

Automate Attendee Research and Briefing Emails for New Google Calendar Events

This workflow automatically generates a detailed meeting briefing email for new Google Calendar events by researching attendees and their companies using OpenAI's API.

Automate Gmail Inbox Organization with AI-Powered Archiving and Labeling

Streamline your Gmail inbox management by automatically archiving irrelevant emails and categorizing important ones with AI-driven labels for MustRead and NotNeed.

Automate Email Management with AI and Calendar Integration

Streamline your inbox by automatically categorizing emails, responding to leads, checking calendar availability, and sending notifications via Telegram.

Summarize Slack Channel Activity for Weekly Reports with AI

### This n8n template lets you summarize team member activity on Slack for the past week and generates a report. For remote teams, chat is a crucial communication tool to ensure work gets done but with so many conversations happening at once and in multiple threads, ideas, information, and decisions usually live in the moment and get lost just as quickly - and altogether forgotten by the weekend! Using this template, this doesn't have to be the case. Have AI crawl through last week's activity, summarize all threads, and generate a casual and snappy report to bring the team back into focus for the current week. A project manager's dream! ### How it works - A scheduled trigger is set to run every Monday at 6 am to gather all team channel messages within the last week. - Each message thread is grouped by user and data mined for replies. - Combined, an AI analyzes the raw messages to pull out interesting observations and highlights. - The summarized threads of the user are then combined together and passed to another AI agent to generate a higher-level overview of their week. These are referred to as the individual reports. - Next, all individual reports are summarized together into a team weekly report. This allows understanding of group and similar activities. - Finally, the team weekly report is posted back to the channel. The timing is important as it should be the first message of the week and ready for the team to glance over coffee. ### How to use - Ideally works best per project and where most of the comms happen on a single channel. Avoid combining channels and instead duplicate this workflow for more channels. - You may need to filter for specific team members if you want specific team updates. - Customize the report to suit your organization, team, or the channel. You may prefer to be more formal if clients or external stakeholders are also present. ### Requirements - Slack for chat platform - Gemini for LLM (or switch for other models) ### Customizing this workflow - If the Slack channel is busy enough already, consider posting the final report to email. - Pull in project metrics to include in the report. As extra context, it may be interesting to tie the messages to production performance. - Use an AI Agent to query for knowledge base or tickets relevant to the messages. This may be useful for attaching links or references to add context. - Channel not so busy or way too busy for 1 week? Play with the scheduled trigger and set an interval that works for your team.

Forward Chatwoot Messages to WhatsApp via Twilio API with Media Support

## Description This workflow automates forwarding messages received in Chatwoot to WhatsApp using the Evolution API. It provides full support for different types of messages, ensuring rich and seamless communication with the end user. ## What Problem Does This Solve? Manually forwarding messages from Chatwoot to WhatsApp can be time-consuming and error-prone, especially when handling diverse message types like media files. This subworkflow streamlines the process, automating message delivery while maintaining message fidelity and media compatibility. ## Features - Support for plain text messages - Support for media messages including images, videos, documents, and audio - Automatic detection of media type based on the content_type field - Automatic processing of incoming messages from Chatwoot via webhook or native integration ## Prerequisites Before using this subworkflow, make sure you have: 1. Evolution API key and URL 2. Incoming messages from Chatwoot via webhook or native integration 3. Configured HTTP Request node in n8n ## Suggested Usage This subworkflow should be attached to a main workflow that receives messages from Chatwoot. It is ideal for automated customer service, help desks, or hybrid bots (human + automated), enabling messages originating from Chatwoot to be faithfully redirected to WhatsApp.

Create Menu-Driven Telegram Bots with Command Handling

This workflow template enables the creation of Telegram bots that utilize menu-driven commands for structured interactions. It allows users to select commands from a menu, ensuring precise control and predictable bot behavior without relying on conversational AI.

Automate Daily Newsletters with Excel, Outlook, and AI

This workflow automates the creation and delivery of daily newsletters by summarizing the latest n8n templates based on subscriber preferences. It uses Excel for subscriber management, OpenAI for content summarization, and Outlook for email delivery.

Automate Gmail Replies with AI-Powered Drafts

Streamline your email management by automatically generating AI-driven reply drafts for unread Gmail messages, saving time and reducing repetitive tasks.

Automate Email Responses with AI Classification

This n8n workflow automates the categorization and response to incoming emails using AI. It leverages LangChain and Google Gemini for classification, and integrates with Gmail and Brevo to manage email responses and CRM updates.

Real-time Email Tag Assistant with Gmail, OpenAI GPT, and PGVector

# Email real-time RAG Assistant with Gmail, OpenAI & PGVector ## Who's it for This workflow is ideal for: - Professionals - Project managers - Sales and support teams - Anyone managing high volumes of Gmail messages It enables fast and intelligent search through your email inbox using **natural language queries**. --- ## How it works / What it does - Continuously monitors your **Gmail inbox** for new emails. - Extracts **email content and metadata** (subject, body, sender, date). - Converts email content into **vector embeddings** using OpenAI. - Stores embeddings in a **PostgreSQL database with PGVector**. - A **conversational AI agent** performs **semantic search** on your stored email history. - Supports **time-sensitive** and **context-aware** responses via OpenAI Chat model. --- ## How to set up 1. **Connect your Gmail account** to the Gmail trigger node (with API access enabled). 2. **Configure OpenAI credentials** for the Embedding and Chat nodes. 3. **Set up a PostgreSQL database** with the **PGVector extension** enabled. 4. **Import the workflow** into your n8n instance (Cloud or Self-hosted). 5. **Customize parameters** like polling frequency, embedding settings, or vector query depth. --- ## Requirements - An n8n instance (Self-hosted or Cloud) - A Gmail account with API access - An OpenAI API Key - A PostgreSQL database with PGVector extension installed --- ## How to customize the workflow - **Email Filtering**: Change filters in the Gmail trigger to watch specific labels or senders. - **Text Splitting Granularity**: Adjust `chunkSize` and `chunkOverlap` in the text splitter node. - **Query Depth**: Modify `topK` in the vector search node to retrieve more or fewer similar results. - **Prompt Tuning**: Customize the system message or agent instructions in the RAG node. - **Workflow Extensions**: Add notifications, error logging, Slack/Telegram alerts, or data exports.

A Very Simple Human-in-the-Loop Email Response System Using AI and IMAP

### **Functionality** This workflow automates the handling of incoming emails by summarizing their content, generating appropriate responses, and validating the responses through a Human-in-the-Loop system. It integrates with IMAP email services (e.g., Gmail, Outlook) and uses AI models to streamline the email response process. The workflow ensures that all AI-generated responses are reviewed by a human before being sent, maintaining a high level of professionalism and accuracy. This approach is particularly useful for businesses that receive a high volume of emails and need to respond quickly while ensuring quality control. --- ### **How It Works** 1. **Email Trigger**: - The workflow starts with the **Email Trigger (IMAP)** node, which monitors an email inbox for new messages. When a new email arrives, it triggers the workflow. 2. **Email Preprocessing**: - The **Markdown** node converts the emails HTML content into plain text for easier processing by the AI models. 3. **Email Summarization**: - The **Email Summarization Chain** node uses an AI model (OpenAI) to generate a concise summary of the email. The summary is limited to 100 words and is written in a professional tone. 4. **Email Response Generation**: - The **Write Email** node uses an AI model (OpenAI) to draft a professional response to the email. The response is based on the email content and is limited to 100 words. 5. **Human-in-the-Loop Approval**: - The **Set Email Text** node prepares the drafted response for approval. - The **Approve Email** node sends the drafted response to a human approver (e.g., an internal email address) for review. The email includes: - The original message. - The AI-generated response. - The **Approved?** node checks if the response has been approved by the human reviewer. If approved, the workflow proceeds to send the response; otherwise, it stops. 6. **Sending the Response**: - The **Send Email** node sends the approved response back to the original sender. --- ### **Key Features** - **Automated Email Summarization**: Summarizes incoming emails to provide a quick overview of the content. - **AI-Powered Response Generation**: Drafts professional responses to emails using AI. - **Human-in-the-Loop Approval**: Ensures all AI-generated responses are reviewed and approved by a human before being sent. - **IMAP Integration**: Works with IMAP email services like Gmail and Outlook. - **Efficient Email Management**: Reduces the time and effort required to handle incoming emails while maintaining high-quality responses. This workflow is ideal for businesses looking to automate their email response process while maintaining control over the quality of outgoing communications. It leverages AI to handle repetitive tasks and ensures that all responses are reviewed by a human, providing a balance between automation and human oversight. --- ### **Need help customizing?** [Contact me](mailto:info@n3w.it) for consulting and support or add me on [Linkedin](https://www.linkedin.com/in/davideboizza/).

Automate Outbound Voice Calls with Vapi from n8n Form Submissions

This workflow automates the process of making outbound voice calls using Vapi AI whenever a new form submission is received in n8n. It enables immediate engagement with respondents through a personalized voice AI assistant.

Automate Gmail Prioritization with AI Summaries and Slack Alerts

This n8n workflow automates the prioritization of Gmail emails by using AI to summarize and classify messages. It sends high-priority alerts to Slack and logs lower-priority messages in Google Sheets, helping busy teams manage their inbox efficiently.

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AI (1,929)Business Operations & ERPs (1,540)Other (1,425)Productivity (1,202)Marketing (1,145)Data & Analytics (995)File & Document Management (802)CRM - Sales (604)Notifications (580)Social Media (562)

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