Messaging and collaboration tools
## Who's it for Business owners, freelancers, and professionals who use Cal.com or Calendly for scheduling and want instant WhatsApp notifications for all booking activities without constantly checking their email or calendar apps. ## What it does This workflow automatically monitors your calendar booking events from both Cal.com and Calendly, then sends beautifully formatted WhatsApp messages to notify you of: - New bookings with guest details - Rescheduled meetings with old vs new times - Cancelled appointments - Meeting completion notifications (Cal.com only) The AI agent intelligently formats each message with emojis, proper spacing, and all relevant booking information including guest names, emails, dates, times, locations, and notes. ## How it saves you time **Stop checking multiple platforms:** Instead of constantly monitoring email notifications, calendar apps, and booking dashboards, get everything instantly on WhatsApp - the app you're already using throughout the day. **Immediate awareness:** Know about booking changes the moment they happen, not hours later when you finally check your email. This means you can quickly adjust your schedule, prepare for meetings, or reach out to clients if needed. **Mobile-first notifications:** Since most people check WhatsApp more frequently than email, you'll never miss important booking updates again. Perfect for busy professionals who are often away from their desk. ## How it works When a booking event occurs on either platform, the workflow captures the data, merges it through an aggregator, then uses Google Gemini AI to generate a professionally formatted WhatsApp message that gets sent instantly to your phone. ## Requirements - Cal.com and/or Calendly account with API access - WhatsApp Business API credentials - Google API key for Gemini - Active webhook endpoints for both calendar services ## How to customize - Update the recipient phone number in the WhatsApp node - Modify message templates in the AI Agent's system prompt - Add additional calendar platforms by connecting more trigger nodes - Customize emoji usage and message formatting to match your brand
Sort New Gmail messages by category with AI ## Who's it for This workflow is perfect for individuals or teams who receive a high volume of emails and want to automatically organize them into Gmail labels using AI. No coding required! **For sorting existing email messages in your Gmail inbox, please use this free workflow: [Categorize and Label Existing Gmail Emails Automatically with GP-4o mini](https://n8n.io/workflows/6031-convey-template-purpose-with-key-services-gmail-gpt-4o-mini-using-action-verb-structure/).** ## What it does It automatically processes new Gmail emails, skips those that already have labels, sends the content to an AI Agent powered by GP-4o mini, and applies a relevant label based on the content. All labels must exist in Gmail beforehand. ## How it works 1. **Gmail Trigger** - Activates on new email received. 2. **Filter** - Skips emails that already have a label. 3. **AI Agent (GP-4o mini)** - Analyzes the message and decides which label fits best. 4. **Structured Output Parser** - Formats the AI output into a clean JSON. 5. **Switch Node** - Routes each email to the correct label path based on the AI result. 6. **Gmail Nodes** - Assign the Gmail label to the original email. ## Requirements - Gmail account connected to n8n - Pre-created labels in Gmail matching the AI categories - OpenAI credentials with GP-4o mini access - n8n's AI Agent & Structured Output Parser nodes ## How to set up 1. Open the workflow and adjust the **trigger interval** (e.g., every minute, hours, or Custom using Cron) 2. Check that the **Filter** skips emails with existing labels 3. Define your categories in the **AI Agent prompt** and make sure they match the Gmail labels 4. Configure the **Switch Node** conditions for each category 5. Ensure each **Gmail Label Node** applies the correct label 6. Save and activate the workflow ## How to customize the workflow - Add or remove categories in the AI prompt & Switch Node - Fine-tune prompt instructions to match your specific use case
### Description Quickly organize your inbox with AI! This simple workflow automatically classifies incoming emails into different categories - like High Priority, Work Related, or Promotions - and applies Gmail labels accordingly. Setup takes less than 2 minutes, and it runs 24/7, helping you stay focused on what matters most without manual sorting. ### Tools/Services Needed * Gmail: To trigger the workflow and label emails. * Google Gemini (or any LLM Model): To intelligently classify email content. ### How It Works 1. Gmail Trigger: Detects every new incoming email. 2. Text Classifier Node: Classifies the email content into predefined categories. 3. Google Gemini Chat Model: Provides the AI-powered understanding behind the classification. 4. Conditional Labeling: - If the email is High Priority, label it accordingly. - If it's Work Related (e.g., internal emails), apply the work label. - If it's a Promotion, sort it into the promotions label. 5. Gmail Labeling: Automatically adds the correct label to the email. ### Setup Instructions * Connect your Gmail account to n8n. * Connect your Google Gemini (or other LLM) credentials. * Customize the categories and labels if needed. * Activate the workflow - and that's it! ### Notes * You can easily add more categories (like Finance, Newsletters, etc.) by adjusting the classification prompt. * Works best with a clean and minimal set of categories to avoid overlap. * Can be adapted to work with any other large language model (OpenAI, Claude, etc.) if preferred.
Automate the deletion of spam emails in Gmail by scheduling regular clean-ups, saving you time and keeping your inbox tidy.
# A Customizable n8n Automation That Turns Your Inbox Into A Daily Digest The goal of this workflow is to offer a highly customizable foundation that users can tailor to fit their specific platform and setup. While the current version uses Gmail, it can easily be adapted to work with other providers by replacing the email node with alternatives such as IMAP Email Trigger, Microsoft Outlook, or any compatible Email node. This workflow can also be extended to work with platforms like Telegram, WhatsApp, or any service that supports bots and n8n integration. The core objective is to generate scheduled email summaries whether it's the most recent email, emails from a specific sender, or all emails received within a day. I built this workflow as a flexible building block for anyone looking to develop a more advanced email agent. It's designed to reduce the mental load of reviewing emails each day by automatically delivering a summarized version of your inbox. Currently, the summary is saved to Google Docs, chosen for its simplicity and accessibility. However, users can easily modify this to integrate with other document management systems or destinations. I plan to continue updating and expanding this workflow to better serve the needs of users. If you have suggestions, ideas, or feedback, I'd love to hear them; your input helps make this tool even more useful. **Workflow Components** - Schedule Node - Triggers the workflow daily at a specified time. - Gmail: Get Messages Node - Retrieves the latest email. Can be changed for any amount of emails. - Limit Node - Ensures only one or any number of emails is processed at a time. - If Node - Checks if any emails were retrieved. - Code Node - Cleans and formats the email content. - Code Node - Provides a fallback message if no emails are found. - OpenAI Summary Node - Summarizes the email using ChatGPT. - Create Google Doc Node - Creates a new Google Document for the summary. - Update Google Doc Node - Inserts the summarized content into the document. ## Expanding the Workflow This workflow is fully modular and easy to extend. To send summaries via Telegram, Slack, or any other emails, simply add the respective node after the summary is generated and connect your bot or webhook credentials. To use Outlook instead of Gmail, just swap the email input node with the Microsoft Outlook node or an IMAP Email Trigger, depending on your preferred setup. **Need Help? Have Questions?** For consulting and support, or if you have questions, please feel free to connect with me on [LinkedIn](www.linkedin.com/in/michael-gullo-46b3b7274) or [via email](michael.gullo@outlook.com).
**What It Is** SmartReserve is a flexible, automated Telegram chatbot built in n8n that allows users to request and confirm reservations for any kind of resource—training sessions, equipment, appointments, event slots, or more. It connects with Google Sheets for live availability tracking and automatically sends confirmation emails to your users. **How It Works** **Telegram Chatbot Interface** Users interact with a friendly bot to submit their reservation request. The bot collects: - Date - Name - Email - Resource / Service - Start Time & End Time - Final confirmation All in one seamless message. **Conflict-Free Booking System** The bot checks your existing reservation sheet to avoid time overlaps before confirming. **Google Sheets Integration** Two spreadsheets are used: - Resource Info: Define available services, resources, or assets. - Reservation Log: Store confirmed reservations in structured rows. **Confirmation via Email** Once a reservation is accepted, the bot sends a detailed confirmation email to the user. **Setup Steps** 1. Import the n8n Workflow - Use the provided .json template inside your n8n workspace. 2. Create Your Google Sheets - Sheet 1: Resource Info (e.g., rooms, courts, sessions, etc.) - Sheet 2: Reservation Log with these headers: - Date | Name | Email | Resource | Start Time | End Time | Status 3. Set Telegram Bot Token - Create a Telegram bot and paste the token into n8n credentials. 4. Connect Google Sheets - Add your Google account to n8n and allow spreadsheet access. 5. Customize for Your Use Case - Rename “Resource” to anything (e.g., Room, Coach, Equipment). - Edit confirmation text and branding inside the “Set” and “Email” nodes. 6. Go Live! - Enable the workflow, and you're ready to accept real-time reservations. **What You Get** - One-click Telegram reservation system - Conflict checker with Google Sheets - Auto email confirmation - User-friendly one-shot data collection - Fully editable & extendable workflow - Future updates and support options **Need Help Setting It Up?** If you'd like help customizing or deploying this workflow, I offer quick setup assistance and extended support. Contact: tharwat.elsayed.hamad@gmail.com WhatsApp: +201061803236 Whether you're setting it up for your team, your club, or your business—I'm here to help!
This workflow automatically sends a personalized welcome message to new members joining your WhatsApp group using the Evolution API, enhancing member engagement effortlessly.
Transform Reddit discussions into actionable insights with AI analysis and deliver them to your Slack channel every morning. Ideal for startup teams seeking to stay informed on indie hacker trends.
This workflow uses AI to automatically generate draft replies for incoming Gmail messages, helping you manage high email volumes efficiently without sending responses directly.
This workflow automates the process of sending voice reminders for appointments by generating audio messages and emailing them to clients. It integrates Google Calendar for appointment tracking, ElevenLabs for voice message generation, and Gmail for delivery.
Streamline your email response process by automatically drafting replies for labeled emails in Gmail using OpenAI. Ideal for support teams and sales professionals, this workflow enhances productivity by leveraging AI to generate context-aware drafts.
Effortlessly create and send AI-focused newsletters using OpenAI and Gmail. This n8n workflow fetches the latest AI news, formats it into a structured newsletter, and delivers it automatically at your preferred schedule.
This workflow triggers an outbound call via Vapi when a new opportunity is created in Go High Level, ensuring prompt follow-up with potential leads.
Streamline your Gmail inbox by automatically classifying and labeling emails using AI, ensuring efficient organization and prioritization.
This workflow automates the routine check for upgradable packages on your Ubuntu server, ensuring you stay updated with the latest software patches and security improvements. By running a daily script, it efficiently monitors any available package upgrades and promptly notifies you via email, saving you time and enhancing your server's security. How It Works: - **Daily Monitoring**: The workflow is configured to execute a script daily that connects to your Ubuntu server and checks for any upgradable packages. - **Email Notification**: If any upgradable packages are detected during the check, the workflow triggers an alert mechanism that automatically sends you a notification email detailing the available updates. Set Up Steps: - **SSH Credentials**: Provide the SSH login credentials for your Ubuntu server. This will allow the workflow to securely connect and perform checks for software updates. - **SMTP Credentials**: Provide SMTP login details for your email account. These credentials are used to configure the email notifications system, enabling it to send alerts about the upgradable packages. Benefits: - **Timeliness**: Receive prompt updates on critical software upgrades to maintain the optimal performance and security of your server. - **Automation**: Reduces the need for manual checks, allowing you to focus on other critical tasks with peace of mind. - **Customizable**: Easily adjust the checking frequency or update the notification settings according to your preferences.
Automatically send a daily summary of your Microsoft Outlook calendar events to a Microsoft Teams channel, enhancing team visibility and personal reminders.
Streamline your email management by automatically generating and sending AI-powered summaries of new Gmail messages directly to your Telegram chat.
This n8n workflow automates email management by classifying incoming messages, generating smart replies, and sending real-time notifications, all powered by AI. It integrates with Gmail, OpenAI, Telegram, and Google Calendar to streamline your email handling process.
Streamline your email management by automatically classifying and responding to new Gmail messages using GPT-4.1. This workflow labels emails, sends auto-replies, and logs contacts in Google Sheets.
This n8n workflow automates customer interactions and appointment management using WhatsApp Business and Google Sheets. It sends notifications, stores user messages, and manages replies efficiently.
This workflow automates a Discord bot to generate AI responses using GPT-4 and maintain conversation history with Redis. Ideal for community management, customer support, or AI-driven engagement.
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This workflow is ideal for businesses looking to automate their email responses, especially for handling inquiries about company information. It leverages AI to ensure accurate and professional communication. ### **How It Works** 1. **Email Trigger**: - The workflow starts with the **Email Trigger (IMAP)** node, which monitors an email inbox for new messages. When a new email arrives, it triggers the workflow. 2. **Email Preprocessing**: - The **Markdown** node converts the emails HTML content into plain text for easier processing by the AI models. 3. **Email Summarization**: - The **Email Summarization Chain** node uses an AI model (DeepSeek R1) to generate a concise summary of the email. The summary is limited to 100 words and is written in Italian. 4. **Email Classification**: - The **Email Classifier** node categorizes the email into predefined categories (e.g., Company info request). If the email does not fit any category, it is classified as other. 5. **Email Response Generation**: - The **Write Email** node uses an AI model (OpenAI) to draft a professional response to the email. The response is based on the email content and is limited to 100 words. - The **Review Email** node uses another AI model (DeepSeek) to review and format the drafted response. It ensures the response is professional and formatted in HTML (e.g., using `<br>`, `<b>`, `<i>`, `<p>` tags where necessary). 6. **Email Sending**: - The **Send Email** node sends the reviewed and formatted response back to the original sender. 7. **Vector Database Integration**: - The **Qdrant Vector Store** node retrieves relevant information from a vector database (Qdrant) to assist in generating accurate responses. This is particularly useful for emails classified as Company info request. - The **Embeddings OpenAI** node generates embeddings for the email content, which are used to query the vector database. 8. **Document Vectorization**: - The workflow includes steps to create and refresh a Qdrant collection (**Create Collection** and **Refresh Collection** nodes). - Documents from Google Drive are downloaded (**Get Folder** and **Download Files** nodes), processed into embeddings (**Embeddings OpenAI1** node), and stored in the Qdrant vector store (**Qdrant Vector Store1** node). --- ### **Set Up Steps** 1. **Configure Email Trigger**: - Set up the **Email Trigger (IMAP)** node with the appropriate IMAP credentials to monitor the email inbox. 2. **Set Up AI Models**: - Configure the **DeepSeek R1**, **OpenAI**, and **DeepSeek** nodes with the appropriate API credentials for text summarization, response generation, and review. 3. **Set Up Email Classification**: - Define the categories in the **Email Classifier** node (e.g., Company info request, Other). - Ensure the **OpenAI 4-o-mini** node is configured to assist in classification. 4. **Set Up Vector Database**: - Configure the **Qdrant Vector Store** and **Qdrant Vector Store1** nodes with the appropriate Qdrant API credentials and collection details. - Set up the **Embeddings OpenAI** and **Embeddings OpenAI1** nodes to generate embeddings for the email content and documents. 5. **Set Up Document Processing**: - Configure the **Get Folder** and **Download Files** nodes to access and download documents from Google Drive. - Use the **Token Splitter** and **Default Data Loader** nodes to process and split the documents into manageable chunks for vectorization. 6. **Set Up Email Sending**: - Configure the **Send Email** node with the appropriate SMTP credentials to send responses. 7. **Test the Workflow**: - Trigger the workflow manually using the **When clicking Test Workflow** node to ensure all steps execute correctly. - Verify that emails are summarized, classified, and responded to accurately. 8. **Activate the Workflow**: - Once tested, activate the workflow to automate the process of handling incoming emails. --- ### **Key Features** - **Automated Email Handling**: Automatically processes incoming emails, summarizes them, and generates professional responses. - **AI-Powered Classification**: Uses AI to classify emails into relevant categories for targeted responses. - **Vector Database Integration**: Retrieves relevant information from a vector database to enhance response accuracy. - **Document Vectorization**: Processes and stores documents from Google Drive in a vector database for quick retrieval. - **Professional Email Formatting**: Ensures responses are professionally formatted and concise. --- ### **Need help customizing?** [Contact me](mailto:info@n3w.it) for consulting and support or add me on [Linkedin](https://www.linkedin.com/in/davideboizza/).
This n8n workflow automates the process of sending personalized follow-up emails to individuals who book meetings via Calendly. It leverages GPT-4 to craft human-like HTML emails and sends them through Microsoft Outlook.
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